Att. 2_ 2.212-1 - Instructions to Offerors_(Official).pdf

52-212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS

1. Description of the Requirement:

This requirement is for base life support services at Cristobal Colon, formerly known as Fort Sherman, Panama. The services rendered will be used to expand operational and billeting capacity. These services include: tentage for billeting, workspace and dining facility (DFAC) tents; air conditioning and lighting for all tents; power generation; bulk fuel operations (limited to generators supporting site power requirements); electrical distribution; tower lights; furniture such as cots, chairs and tables; waste collection and dumpster service; laundry service; refrigeration units; shower trailer service with heater and water and latrine trailers; portable latrines, handwashing stations, and ablution services; daily/weekly cleaning of all field service facilities; site restoration and post-operation activities; and all necessary staffing, management and maintenance required to perform these services. The period of performance start date is 06 July 2026.

2. Instructions to Offerors:

2.1 You are invited to submit a quote/offer in response to Solicitation W912CL-26-R- A004 by 15:00 PM CST on 24 June 2026.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to these instructions and will be most advantageous to the Government, considering the lowest price technically acceptable.

3. Formal Communication and Requests for Information:

3.1. Submit all questions in the format shown below by email to the contracting office to the address shown below. All questions must come through the Contracting Office. All communication shall be submitted in English. Correspondence that fails to adhere to the terms and conditions outlined in the solicitation and instructions may be determined non-responsive and excluded from consideration.

Subject Line: Reference No. SOLICITATION W912CL-26-R-A004.

Request for Information.

Email: Vernon Shank Vernon. vernon.d.shank.mil@army.mil and Ms. Gina Williams gina.v.williams.civ@army.mil

3.2. All questions and requests for information (RFI) must be received NO LATER THAN 18 June 2026 at 12:00 PM CST.

A site visit is tentatively scheduled for 16 June 2026 at 2:00 PM CST. If interested in attending, please submit your names of personnel no later than 12 June 2026 at 3:00 PM CST to CPT Gilbert Rivera Rodriguez at gilbert.riverarodriguez.mil@army.mil and MAJ Vernon Shank at Vernon.d.shank.mil@army.mil to receive site access procedures.

mailto:vernon.d.shank.mil@army.mil mailto:Vernon.d.shank.mil@army.mil

OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN

THIS PROCESS.

**After the due date no additional RFIs will be answered**

3.3. All official data related to this solicitation will be distributed using the SAM Contract Opportunities (https://sam.gov/) system. SAM is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.

Interested bidders/offerors must register with SAM before accessing the system.

3.4. Amendments, if/when issued will be posted to https://sam.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

4. Submission of Offers / Quotes:

4.1. All offerors shall complete the following sections on page 1 of the Solicitation SF 1449: 17a, 30a, 30b, 30c.

4.2. All offerors shall complete the sections on pages 03-39 of the Solicitation SF1449:

Unit Price and Amount for CLINs 0001 thru 5001. There are no costs associated with CLINs 0017, 1016, 2016, 3016, and 4017 (Service Contract Reporting).

4.4. All offerors shall submit a technical plan with their priced quote/offer. The technical plan should include a technical approach for providing all Base Life Support Services in line with the PWS. Please review 52-212-2 Evaluation Factors to see full details regarding solicitation technical plan requirements and evaluation criteria.

4.5. Format. The quoter/offeror shall submit documentation by email in response to this solicitation subject to the requirements in this provision. The documentation submitted shall be in sufficient detail to demonstrate the offeror's understanding of the scope of the work effort. The Technical Plan shall begin with and adhere to the following:

4.5.1 Company Name: The company name shall appear on the title page only. All other references to the company name shall be removed from the Technical Plan.

4.5.2 Title Page: "Technical Plan". The title page of each Technical Plan shall include solicitation number of the Request for Quote (RFQ); the company name of the quoter;

and the quoter 's position regarding disclosure of proprietary or similar proposal data.

4.5.3 Table of Contents: The table of contents shall identify the major sections of the Technical Plan and show location and page numbers of each section.

4.6 Content:

4.6.1 Technical Capability. The plan should be a detailed description and demonstrated understanding of the approach to preparing, establishing base life support services, and maintaining them in line with standards in the Performance Work Statement (PWS). The assessment will describe the offerors ability to provide, establish, and sustain all base life support services, to include a plan for accomplishing surge support requirements for all services as needed. Please follow guidelines outlined in 52.212-2 Evaluation Factors.

4.6.2. Past Performance. In the technical plan, please provide a section that outlines your past performance experience in working other base life support projects similar to the project outlined in this solicitation. Offeror shall also include references linked to their past performance experience. Please follow guidelines outlined in 52.212-2 Evaluation Factors.

Offers that fail to furnish required information, or fail to adhere to the terms and conditions outlined in this solicitation may be excluded from consideration.

4.7. All quotes/offers should be emailed to Vernon Shank Vernon.

vernon.d.shank.mil@army.mil and Ms. Gina Williams gina.v.williams.civ@army.mil no later than 15:00PM CDT on 24 June 2026.

mailto:vernon.d.shank.mil@army.mil