Att A-Cost Proposal.xlsx
XLSX spreadsheet 51 KB Posted
- Attached to
- Financial Case Management System (COTS) (SaaS)
- Solicitation number
- S-40400-00012672
- Issued by
- Marion County, Oregon
About this file
This is a Cost Proposal Worksheet (Attachment A) for RFP S-40400-00011842, which appears to be for a Legal Assistance System (LAS) Replacement Project. The file provides detailed instructions for completing price proposals across nine tabs covering different aspects of the project, including licenses, architecture development, software development, project management, migration, training and transition, help desk services, travel, and deliverables. The project structure includes a base year and four option years, with a requirement for vendors to provide pricing options for both 100% virtual participation and on-site participation scenarios.
The pricing structure is primarily based on Firm Fixed Price (FFP) components, with detailed breakdowns required for labor categories, hours, and rates across various project phases. Vendors must provide comprehensive cost proposals for 36 specific deliverables, including system architecture requirements, security plans, data collection setup, custom reporting features, and various implementation plans. The worksheet requires detailed cost breakdowns for software licensing, ongoing maintenance, development services, training, and technical support. Notably, the migration costs must include separate options based on file size, type, and volume as specified in RFP Addendum #2.
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Instructions
| Request for Proposal S-40400-00011842, Attachment A, Price Proposal Worksheet | |||
| Response Instructions | |||
| ENTER COMPANY NAME HERE: | [COMPANY NAME] | ||
| Tab # | Tab Name | Completion Instructions: | |
| Total Costs Summary | On the Total Costs Summary Tab, Proposers shall provide one solution cost for the entire scope of services. Proposers must transfer totals from applicable forms to the corresponding space on this form. It is the responsibility of the Proposer to ensure that all totals are mathematically accurate and are correctly transferred to the Total Costs Summary Tab. | ||
| 1 | Licenses | This tab covers software, hardware, and implementation services through the completion of a warranty period. |
“Licenses” is to include any cost associated with licenses for the software component being purchased and must cover any costs for the covered Period.
2 Architecture Development Proposer shall provide a FFP for Architecture Development-related costs covering the ongoing architecture, hardware, hosting, and labor costs necessary to support the solution post warranty for any architecture features not included with off the shelf software solutions.
If multiple approach options are available, Proposer shall describe those options, including the services and service levels provided, and complete the table for each option.
“Architecture Development” includes costs associated with adding new features to the commercial software required by Agency and only if the features do not come with the off the shelf software provided by Proposer (e.g. upgrades, patches) and other Proposer support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
3 Software Development Covers the ongoing software and labor costs necessary to support the solution for any software features not included with off the shelf software solutions.
If mulitiple approach options are available, Proposer shall include such cost options, including the services and service levels provided, and complete the tables for each option.
“Software Development” includes costs associated with adding new features to the commercial software required by Agency and only if the features do not come with the off the shelf software provided by Proposer (e.g. upgrades, patches) and other Proposer support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
Proposer shall provide Integration-related cost breakdowns per deployment as part of the Implementation Services Section of this "Software Development" tab. Provide cost option breakdowns separately, including those for a moble application and / or payment process system/module option, as applicable, on additional individual lines added by Proposer as needed.
| 4 | Project Management | On the Project Management Tab, Proposers shall provide a Firm Fixed Price ("FFP") for each area identified. Proposer shall specify any additional areas by adding the lines and providing adequate detail. |
| 5 | Migration | On the Migration Tab, the Proposer shall provide its proposed labor hours, rates, and fixed cost. |
Proposals shall include separate cost options for data migration based on file size and type as well as volume as described in RFP Addendum #2, Agency Response to Question 9.3.2. Proposer shall provide this information in rows inserted below the "Total Costs" on line 42 of the Migration tab of this RFP Attachment A (not included in the Total Costs Summary).
| 6 | Training and Transition | On theTraining and Transition Tab, the Proposer shall provide proposed labor hours, rates, and fixed costs. |
| 7 | Training and Help Desk | On the Training and Help Desk Tab, Proposers shall provide the fixed cost and adequate detail for each area identified. |
| 8 | Travel (CR) | Proposer shall provide two cost options for each Attachment A tab, consisting of Proposal-related costs based on: |
1: 100% virtual particiation for all tabs of this Attachment A, Cost Proposal Worksheet; and 2: On-site participation.
Proposer shall provide Option 1 information in rows above the "Total Costs" line and information for Option 2 in rows inserted below the "Total Costs" line.
9 Deliverables All deliverables required to satisfy the Scope of Services must be noted in the Proposal with proposed delivery dates and the associated FFP.
For each tab, please fill in only the cells that are applicable to your Proposal. If needed, insert lines for additional information, but do not delete or rename any lines in the tabs.
&"Cambria,Bold"&10RFP S-DASOBO-00000159&"Cambria,Regular" – &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
Total Costs Summary
| Total Costs Summary | ||||||
| Base year | Option year 1 | Option year 2 | Option year 3 | Option year 4 | Total | |
| Task 1 - Licenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 2 - System Architecture Development | $ - 0 | $ - 0 | ||||
| Task 3 - System Capabilities Development | $ - 0 | $ - 0 | ||||
| Task 4 - Project Management | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 5 - Migration | $ - 0 | $ - 0 | ||||
| Task 6 - Training and Transition Assistance | $ - 0 | $ - 0 | ||||
| Task 7 - Technical, Help Desk and Training | $ - 0 | $ | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 8 - Travel | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
&"Cambria,Bold"&10RFP S-DASOBO-00000159 &"Cambria,Regular"– &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
1. Task 1 - Licenses Software
Software Item Description Initial License Price Annual License Cost Annual software Operations and Maintenance Cost Base year Option Year 1 Option Year 2 Option Year 3 Option Year 4 Total
| Total | 0 |
| [All items on this tab are Firm Fixed Price] |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
2. Architecture Development Architecture Development (if required)
| Description | Hours[*] | FFP [Rate/Price] | Total Costs | |
| Architecture Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Other (Specify) |
| Hardware Acquisition (Actual Cost if required) |
| Servers and OS |
| Storage |
| Other Hardware Costs (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
3. Software Development Software Development (if required)
| Description | Hours[*] | Fixed Cost | Total Costs | |
| Software Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 2 (Specify) | ||||
| Labor Cat 3 (Specify) | ||||
| Labor Cat 4 (Specify) | ||||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
4. Project Management Project Management Costs
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Project Management | ||||||
| Project Management Meetings | ||||||
| Quality Management | ||||||
| Other Costs (Specify) |
Total Costs
[All items on this tab are Firm Fixed Price]
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
5. Migration Base year Migration
| Description | Hours[*] | FFP Rate/Price | Base Year Total Costs | |
| Integration with existing Software | ||||
| Integration Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Fit Gap analysis | ||||
| Fit Gap Analysis | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Support and analysis Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
6. Training and Transition Organization Training and Transition Assistance
| Description | Hours | Fixed Cost | Base Year Total Costs | |
| Organization Training | ||||
| Training Plan | ||||
| Training for all State wide users | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Transition Plan and Support | ||||
| Transition Plan | ||||
| Transition Support | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) |
| Other Training and Transition Costs Services |
| Other Costs (Specify) |
| Other Costs (Specify) |
| Total Sum | 0 | 0 |
| Total Costs |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
7. Training & Help Desk Organization Training and Transition Assistance
| Description | Base Year | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | |
| Organization Ongoing Training | |||||||
| Training Plan | |||||||
| Training for all State wide users | |||||||
| Other Costs (Specify) | |||||||
| Long term Technical Assistance | |||||||
| Technical Assistance Plan | |||||||
| Transition Support | |||||||
| Other Costs (Specify) | |||||||
| Help Desk | |||||||
| Help Desk Plan | |||||||
| Help Desk Support | |||||||
| Other Costs (Specify) | |||||||
| Technical Support | |||||||
| Technical Support Plan | |||||||
| Technical Support | |||||||
| Other Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
8. Travel Travel
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Estimated Vendor Travel Costs | $ - 0 |
Other Costs (Specify)
Total Costs $ - 0 $ - 0 $ - 0 $ - 0
9. Deliverables Deliverables
| Deliverable Number | Deliverable Name | Deliverable Description | Proposed Date of Deliverable Submission | Deliverable Cost |
| 1 | Licensing and Warranties | |||
| 2 | System Architecture Requirements Document | |||
| 3 | System Security Plan | |||
| 4 | Secure Access Implementation | |||
| 5 | Data Security Protocol Documentation | |||
| 6 | Cloud Services Integration Plan | |||
| 7 | Data Dictionary | |||
| 8 | System Architecture Enhancements | |||
| 9 | Custom Architecture Development Requirements | |||
| 10 | Architecture Development Plan | |||
| 11 | System Architecture Development and Reporting | |||
| 12 | Architecture Development Plan | |||
| 13 | System Capabilities Requirement and Development software configuration for all modules (predefined criteria setup) | |||
| 14 | Comprehensive Data Collection Setup | |||
| 15 | Custom Reporting Features | |||
| 16 | Integration with External Systems | |||
| 17 | Custom Software Capabilities Plan | |||
| 18 | Software Capabilities Development Plan | |||
| 19 | Project Management Plan (Implementation roadmap, WBS, Schedule, Resource Plan etc) | |||
| 20 | Transition Plan | |||
| 21 | Quality Management Plan | |||
| 22 | Risk Management | |||
| 23 | Disaster Recovery Plan | |||
| 24 | Status Reports (Milestones, operations, Program Status, Custom reports) | |||
| 25 | Migration | |||
| 26 | Integration with existing software | |||
| 27 | Fit Gap Analysis | |||
| 28 | Future Product Support and Development Plan | |||
| 29 | Future Migration and (System Capability Planning) Enhancement Roadmap | |||
| 30 | Organizational Training Plan | |||
| 31 | Organizational Transition (Implementation) Plan | |||
| 32 | User Training Support Services | |||
| 33 | Long-Term Technical Assistance Availability | |||
| 34 | Help Desk Plan | |||
| 35 | Help Guide | |||
| 36 | Technical Support Services | |||
| Based on proposed "Go Live" date of: |
File details come from the government source that posted it. Updated .