ATT 2-Requirement Verification Matrix-TTC FHL.XLSX

Sheet1

3.2 Period of Performance: 1 September 2020 through 30 August 2021 with two, twelve (12) month option period of 1 September 2021 through 30 August 2022 and 1 September 2022 through 30 August 2023

3.3 Place of Performance: All rooms must within a 10-mile-radius of building 3300 7th Division Road, Jolon, and CA 93928. The distance will be calculated utilizing Google Maps on the most direct route.

3.4 Table 1. Completed CLIN pricing from CLINs 0001 through CLIN 2037, with pricing corresponding to the quantity of rooms and nights indicated in the CLINs provided in this RFP.

3.5 Room roster: A roster will be provided to the contractor by the Government Point of Contact at least 30 days prior to utilization with a confirmed list 72 hours prior to scheduled check in.

3.6 Advance Notification Period: The Government reserves the right to cancel any or all portions of a reservation 72 hours to the scheduled start date. The cancellation notice will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadline above.

4.1 Location.The location of the selected hotel shall be within a 10-mile-radius of building 3300 7th Division Road, Jolon, and CA 93928.

4.2 The contractor (hotel facility) must be able to accommodate the requested and forecasted single occupancy rooms for each contracted period of performance.

4.3 The Army Standard for Housing for this request is one Soldier per room with a private bathroom. This is based off of AR 420-1 Table 3-7 utilizing Unaccompanied Personnel Housing space requirements for Senior Non-Commissioned Officers.

4.4 Rooms shall be constructed and finished to provide good light and sound attenuation.

4.5 All rooms will be non-smoking, have sufficient electrical outlets in good working conditions, and be free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

4.6 All rooms shall have the following amenities included in the price of the room: Wi- Fi internet access, television with cable access, a refrigerator, a microwave, a coffee maker, Iron and iron board (readily available), alarm.

4.7 Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. All electrical outlets must be in good working condition and meet State Code.

4.8 All entrance doors to rooms shall have interior security locks. Each room occupant shall be provided with a room key.

4.9 The hotel shall have onsite laundry capabilities.

4.10 Vendor’s location must have accessible parking area and be a low crime area.

4.11 The contracted hotel shall have the personnel, equipment, tools, materials, supervision, and other items necessary to perform and provide the serviced described on this Statement of Work (SOW).

4.12 The contractor will only be paid for used /occupied rooms at the negotiated and contracted rate for the period of performance. On the morning following the check in date, any rooms not filled will be released for sale to the general public and will not be chargeable as “No Shows” under the contract.

4.13 All items in the room must be in operable working condition at all times. (Washers, dryers, Televisions, internet, lamps, phones, faucet, bath, toilet, lights, etc.) If items become nonfunctioning during the time of stay they will be repaired or replaced within 8 hours of notification.

4.14 All rooms will be cleaned by housekeeping on a daily basis. Tenants of the rooms may elect to not have housekeeping perform the daily cleaning by signing a memorandum upon check-in, up to maximum of 3 calendar days (every room must be cleaned on the 3rd calendar day; regardless of tenant’s preferences). Daily housekeeping checks are required to help maintain the cleanliness and functionality of the facility as well as to ensure the safety of the Service Member residing in the room.

5.0 Personal Expenses. Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals will be paid by the guest and shall not be billed under the resultant contract.

6.0 Security: The Sleeping rooms shall provide sufficient security to the tenants such as double bolt doors, and lock windows to protect the tenants and government supplies, equipment and properties. Parking Area shall be within the Hotel property at no cost to the Soldier. Parking areas shall be well illuminated for the safety of the lodging tenants and vehicles.

7.0 Invoicing. The room and night quantities are a forecast and estimate to the best knowledge of the serviced agency. Therefore, the contractor shall only invoice used and occupied rooms at the end of each performance period. The contractor shall only invoice for actual room used. A copy of each occupied and invoiced room must be furnished to the service agency by the end of each performance period. Actual lodging provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Invoices shall be submitted and accepted by the Agency Representative using the Wide Area Work Flow (WAWF) system using DODDAC W90GK9.

8.0 The Contractor shall immediately familiarize him/herself with the invoice procedures in the Wide Area Work Flow (WAWF). The contractor shall immediately communicate and coordinate all requirements with the Serviced Agency Representative annotated in the contract agreement.

9.1 All sleeping rooms must be at or below the Government’s per diem rate.

9.2 The Federal Government is tax exempt, therefore all rates will be without taxes

9.3 Employee Roster. Prior to the contract start date, the Service Provider shall provide a roster of Service Provider personnel employed under this contract, to the TTC FHL Contracting Officer Representative (COR), SFC Eric Butler @ eric.r.butler6.mil@mail.mil. This roster shall show employee name, and position title. The company name, Service Provider or sub-Service Provider shall also be identified on the employee listing and this contract number. The roster shall also show telephone or pager numbers of the Primary and Alternate Supervisory personnel. Subsequent changes to these rosters shall be forwarded to the TTC FHL Contracting Officer Representative (COR) by the 5th workday of the month, if there were any changes in the previous month.

9.4 9Site Visits. Locations selected by the contractor for rooms will be subject to random periodic site visits. Site visit locations will be assessed by a Government site-visit inspector for compliance in accordance with the contract SOW and the Requirements Verification Matrix. Photographic evidence from the inspector shall determine the question of non-compliance. The contractor acknowledges that locations determined non-compliant by the inspector must not be used for further reservations for the duration of this contract