ATT 1_Statement of Work (SOW)_Tangible Awards_FINAL.pdf

United States Patents Tangible Awards: 20 oz Travel Mugs Patent and Trademark Office Statement of Work

Form # USPTO-OP-020 (08/2020) Page 1 of 7

STATEMENT OF WORK (SOW), dated 5/29/2024

Requirement Title: Patents Tangible Awards, 20oz Travel Mugs

1. Background The United States Patent and Trademark Office (USPTO) is the federal agency for granting U.S. patents and registering trademarks. The USPTO has approximately 13,000 employees broken out in specific business units. The largest of the USPTO business units is the Patents organization. The Patents organization includes approximately 10,500 employees made up of a Patent Examining Corps and support offices to facilitate examination of patent applications.

2. Purpose The purpose of this requirement is to acquire approximately 11,200 20oz laser engraved travel mugs for Patent employees. After the first initial purchase of approximately 11,200 laser engraved travel mugs with Agency Letter, the Patents organization may request additional travel mugs on an as needed basis, not to exceed 1,000 20oz laser engraved travel mugs and Agency letter, during the period of performance. See Section 7, optional CLINs 0004 and 0005. The Contractor is not required to produce or ship any laser engraved travel mugs associated with optional CLIN 0004 until requested by the Government.

3. Scope

3.1 General. The Contractor shall furnish the services and equipment (i.e. production, laser engraving, printing single-page agency letter, multi-address shipping of mugs and letters, protection of personal identification information, boxes, labels, etc.) necessary to fulfill the requirements. The Contractor shall provide and ship 11,200 laser engraved 20oz travel mugs and agency letter to individual addresses. The Contracting Officer’s Representative (COR) will provide a list of recipients and addresses to the Contractor within two (2) business days after award.

3.2 Salient Characteristics. The Contractor shall provide 11,200 travel mugs meeting the following salient characteristics below:

• Size: 20oz

• Dimensions: approximately 4.8” wide x 7.4”H

• Weight (empty): approximately 1.2 lbs.

• Color: Navy Blue

• Features: Bisphenol-A (BPA) free, Dishwasher Safe, Double-walled vacuum insulated, Shatter-

Resistant, Rust-Resistant, No Sweat Design, Lead-Free, or equal

• Material: Stainless Steel that resist dents and drops and rust-resistant

• Lid: twist-on, twist-off lid, or equal. Provides drinking capability for right-handed and left-handed individuals.

• Handle: 360-degree welded handle

• Warranty: standard manufacturer’s warranty for the ultimate recipient

• Brand Name: Yeti or Equal

3.3 Agency Letter: The Contractor shall reproduce 11,200 black and white copies of the Agency Letter, Exhibit A. Reproduced black and white copies of the Agency letter should be of high quality without blemishes, lines, etc. The Contractor shall snugly place a folded in half facsimile black and white

Form # USPTO-OP-020 (08/2020) Page 2 of 7 reproduction of the Agency’s letter (Exhibit A) inside each package along with the manufacturing packing slips, etc. to be shipped to each participant. The reproduced black and white copy shall be on 8 ½ x 11, 30% recycled; white copy paper. Exhibit A “Agency Letter” will be provided by the COR via email within two (2) business days after award.

3.4 Engraving and Electronic Sample. All travel mugs must be laser engraved on the front side only with the image and text in Exhibit A, USPTO Engraving Template. Lettering should be as shown in Exhibit B.

3.4.1. The Contractor shall provide the COR an opportunity to review the requested laser engraving layout prior to production. The Contractor shall provide an electronic (picture) with a copy of Agency letter via email and a production sample of the laser engraved 20 oz travel mug.

3.4.1.1 The Contractor shall provide an electronic (picture) for review within three (3) business days after award at no additional cost. The COR will provide any edits or corrections within one (1) business day of receipt of email. If changes are required, the Contractor shall submit a revised electronic sample within two (2) business days of notification of changes at no additional costs.

3.4.1.2. Once the electronic sample (picture) travel mug is approved by the COR, the Contractor shall ship one (1) production sample of the 20 oz tumbler with laser engraving and a copy of Agency letter to the COR within 1 (one) business day via overnight delivery.

The production sample shall be boxed and packaged with an Agency Letter. The production sample shall be invoiced during the submission of the first invoice. The production sample shall be shipped to:

USPTO

Office of Patent Financial Management (OPFM) 600 Dulany Street, MDW Room 7B76 Attn: TBD Alexandria, VA 22314

3.4.2. Once the production sample is approved by the COR in writing, the Contractor shall complete production of 11,200 laser engraved travel mugs within 19 business days after approval.

See Section 4 “Project Deliverable Schedule”. After final production, The Contractor shall complete shipping of all travel mugs within five (5) business days of final production.

3.4.2.1 “Packaging and Shipping” and Section 7 “Period of Performance”. If the production sample is not approved, the Contractor must make the required changes and overnight another production sample to the COR within two (2) business days of notification at no additional cost to the Government.

3.5. Contractor Point of Contact (POC): The Contractor shall notify the COR and the Contracting Officer (CO), via email, the assigned point-of-contact (POC) within two (2) business days after award. The Contractor shall coordinate work with the COR regarding progress of work.

Form # USPTO-OP-020 (08/2020) Page 3 of 7

3.6. Packaging and Shipping: The Contractor shall be able to commercially ship to multiple individual addresses to all 50 U.S. states and territories. The Contractor shall ensure that all shipments are secure to prevent damage through transit. Each 20 oz travel mug shall be individually boxed and wrapped with recycled materials to provide a barrier against impacts and vibrations during shipping to prevent damage (i.e, scrapes, dents, etc.). If any travel mug is found defective after delivery, the Contractor shall provide a replacement upon notification by the COR at no additional cost. The Contractor shall ensure delivery to each recipient within seven (7) business days after shipping. Any undelivered travel mugs should be returned to the Contractor for accountability. See Section 3.8.

3.7 Privacy Act and Shipping: The COR will provide a list of recipients to the Contractor within two (2) business days after award via encrypted email or another secure method to ensure proper handling of Personally Identifiable Information (PII). The PII that will be provided is covered by the Systems of Records Notice COMMERCE-DEPT-18 (Employees Personnel Files Not Covered by Notices of Other Agencies) and/or OPM GOVT-1 (General Personnel Records).

3.7.1. USPTO will transmit the PII data via encrypted email or using a USPTO-approved file transfer protocol (FTP) website, such as Kiteworks. The COR will assist the Contractor with obtaining Kiteworks access, if necessary.

3.7.2. The Contractor will be subject to the Privacy Act and shall have completed the necessary Privacy Act training prior to receiving the list of recipients from the COR. See FAR 52.224-2, Privacy Act.

3.7.2 The Contractor shall safeguard against any privacy infringement of PII. The Contractor shall agree that any PII associated with this award will not be disclosed in any form and will only be used for the performance of its responsibilities under this award.

3.8 Delivery Tracking/Reporting: The Contractor shall have a system to successfully track the delivery of the travel mugs, preferably tracking numbers for each mug/letter recipient. The Contractor shall provide a Summary List to the COR via encrypted or password protected email within fourteen (14) business days of last shipment. The list should identify, at a minimum, the recipient’s name, status of delivery, date of shipment, batch number (if applicable), tracking number, shipping address, total number of mugs delivered, total number of mugs undelivered, remaining inventory, and any other pertinent information agreed upon between the COR and the Contractor. Upon distribution of Summary List, the Contractor shall mail any remaining inventory or undelivered travel mugs in one single shipment to:

USPTO

Office of Patent Financial Management (OPFM) 600 Dulany Street, MDW Room 7B76 Attn: TBD Alexandria, VA 22314

If multiple boxes are being shipped to the USPTO address, listed above, the Contractor shall identify each box as “Box [specify number] of [specify total number of boxes]”. Based on the final count of undelivered items, a shipping CLIN to return undelivered items to the USPTO will be negotiated at a later date between the Contractor and the Contracting Officer. The COR will use the Summary List to verify the content of what was mailed by the Contractor.

Form # USPTO-OP-020 (08/2020) Page 4 of 7

3.8.1 After the COR confirms receipt of the Summary List, the Contractor shall delete the recipient list and any other documents received or transmitted during the performance of this requirement that contains PII information (i.e. mailing list, etc.). The Contractor shall provide the COR with a signed statement of certifying the deletion of PII via email.

4. Project Deliverable Schedule

The Contractor shall provide the following by the project delivery due date:

Due Date Project Deliverable Within one (2) business days after contract Award

Contractor Point-of-Contact (POC) & COR coordinate progress which includes providing list of award recipients

Within three (3) business days after award Contractor POC to provide to COR the 1st electronic sample (picture) with engraving and a copy of Agency letter via email

One (1) business day after receipt of 1st electronic sample

COR review 1st electronic sample (picture)/copy of Agency letter and provide any edits or corrections or final approval to proceed to production

Within one (1) business day upon approval of electronic sample (picture)/copy of Agency via overnight delivery

One (1) production sample with Agency letter packaged as though it will be shipped to each recipient. The production sample will be shipped to the USPTO COR in accordance with Section 3.4.1.2, 3.4.2, 3.4.2.1.

Nineteen (19) business days after submission of final approval of production sample

Final Production of 11,200 travel mugs with laser engraving

Final Production: 11,200 black and white reproduced copies of Agency letter.

Five business (5) days after final production Shipment of 11,200 laser engraved travel mugs with Agency letter. See Section 7.

If edits or corrections are needed to the electronic sample:

Two (2) business days after approval notification by COR

Final review of all electronic sample with engraving within 1 (one) business day upon approval of electronic sample (picture/copy of Agency letter via overnight delivery

One (1) production sample with copy of Agency letter packaged as though it will be shipped to each recipient

Nineteen (19) business days after submission of final approval of production sample

Final Production of 11,200 laser engraved travel mugs and Agency letters.

Five business (5) days after final production Shipment of 11,200 laser engraved travel mugs with Agency letters. See Section 7.

Form # USPTO-OP-020 (08/2020) Page 5 of 7

5. Schedule of Supplies The Contractor shall complete the chart below for Contract Line-Item Number (CLIN) 0001 through 0005.

CLIN

Description

Min Qty

Max Qty

Unit

Unit Price Total Price

0001 Production Sample: 20 oz laser engraved Travel Mug with Agency Letter. Shipping included.

1 1 ea. $ $

0002 20 oz laser engraved Travel Mugs with Agency Letters

10,500 11,200 ea

0003 Shipping 10,500 11,200 ea. $ $

Optional CLIN 0004 (OPTIONAL CLIN) 20 oz laser engraved

Travel Mugs with Agency Letters 1 1,000 ea $ $

0005 (OPTIONAL CLIN) Shipping 1 1,000 ea $ $

(1) All CLINs: Contractors are expected to provide quantity discount.

(2) CLIN 0001: The Production Sample should be an exact representation of what will be shipped to each recipient. CLIN 0001 shall be shipped to the designated USPTO COR.

(3) CLIN 0002: If maximum quantity is ordered, the quantities may be split for shipping. See Section 7.

Price should be fully burdened (i.e., production time, engraving, materials, etc.)

(3) CLIN 0003: price should be fully burdened (i.e. shipping, tracking, supplies such as mailing labels, packaging, etc.)

(4) CLIN 0004 (Optional CLIN): USPTO reserves the right to exercise and fund during the base period of performance (POP). Price should be fully burdened (i.e. production time, engraving, materials, etc.). The maximum quantity is 1,000. The Government reserves the right to order none, some, or the maximum quantity of this CLIN. This CLIN may be orderable numerous times until the maximum quantity has been fulfilled. The unit price applies to any and all quantities ordered under this optional CLIN, not to exceed

(NTE) 1,000.

(5) CLIN 0005 (Optional CLIN): USPTO reserves the right to exercise and fund during the base period of performance (POP). Price should be fully burdened (i.e. shipping, mailing labels, packaging, etc.). The maximum quantity is 1,000 and is contingent on quantities ordered under CLIN 0004 and requiring shipment. The Government reserves the right to order none, some, or the maximum quantity of this CLIN. This CLIN may be orderable numerous times until the maximum quantity has been fulfilled. The unit price applies to any and all quantities ordered under this optional CLIN, not to exceed (NTE) 1,000.

Form # USPTO-OP-020 (08/2020) Page 6 of 7

6. Deliverables

SOW

Section Deliverable Due Date Delivery Method

3.5 Contractor Point of Contact

(POC)

Two (2) business days after Date of Award Via email to the CO and the COR

3.4.1 3.4.1.1

Electronic Sample (picture) and copy of Agency letter of travel mug with engravings

2nd submission: If needed

Within three (3) business after award

Within two (2) business days of edits/corrections

Via email to the COR

Via email to the COR

3.2.1 & 3.4.1.2

One (1) production sample (laser engraved 20 oz travel mug with copy of Agency Letter) and required packaging

Rejected Production Sample

Within one (1) business day after approval of submission of Electronic Sample (picture) and copy of Agency Letter

Within two (2) business days after notification from COR

Ship via Overnight Delivery to COR

Ship via Overnight Delivery to COR

3.4.2.1 Production (Final) inclusive of

copy of Agency Letter

Within nineteen (19) business days of COR approval notification

Via email to the COR

3.6 Shipping Individually to

Patents employees

Five (5) business days after final production via Contractor’s chosen mailing service to guarantee delivery within two (2) to (3) business days after shipping

3.7.2 Privacy Act Training Prior to receiving list of

recipients from the COR

Proof of completion of training via email to the COR

3.8 Summary List 20 business days after last

shipment

Via encrypted or password protected email to the COR

3.8 Shipping of undelivered and any remaining inventory of travel mugs

Upon distribution of Summary List

Via Contractor’s chosen mailing service to the COR

3.8.1 Signed Statement of

Certification of Deletion of PII Upon request by the COR Via email to the COR

Form # USPTO-OP-020 (08/2020) Page 7 of 7

7. Period of Performance The period of performance will be from date of award to February 28, 2025.

Period of Performance CLIN Quantity Delivery (Duration Period) Base Period 0001 1 Overnight Delivery after approval of electronic sample Base Period 0002 11,200 Date of Award - September 30, 2024

Optional CLIN Base Period 0004 Up to 1,000 October 1, 2024 – February 28, 2025

8. Place of Performance Contract performance will take place at the Contactor’s facility.

9. Award Type Firm Fixed Price (FFP) contract

10. Contract Administration The CO is the only person authorized to make any changes, or approve any changes in the requirements of this award, and notwithstanding any provisions contained elsewhere in this award, the said authority remains solely with the CO. In the event the contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been without authority and no adjustment will be made in the award price to cover any increase in costs occurred as a result thereof.

CO COR Alternate COR

Kelly Gustafson Contracting Officer Office of Procurement US Patent and Trademark Office 600 Dulany Street Alexandria, VA 22314 Phone #: (571) 270-7463 Email: kelly.gustafson@uspto.gov

TBD

Contracting Officer’s Representative Office of Patent Financial Management US Patent and Trademark Office 600 Dulany Street Alexandria, VA 22314 Phone #: (571) 272-XXXX Email: TBD

TBD

Alternate Contracting Officer’s Representative Office of Patent Financial Management US Patent and Trademark Office 600 Dulany Street Alexandria, VA 22314 Phone #: (571) 272-XXXX Email: TBD

11. SOW Exhibits

Exhibit A: Agency Letter to Participants (To be provided at contract award) Exhibit B: USPTO Travel Mug Laser Engraving

12. SOW Attachments

Attachment 1: Mailing List (to be provided at contract award) mailto:kelly.gustafson@uspto.gov