ATT 1 Statement of Work.pdf

White Sulphur Springs Janitorial Services Helena-Lewis and Clark National Forest

STATEMENT OF WORK

SCOPE

The Contractor shall provide all management, incidentals, and labor necessary to ensure that custodial services are performed at the Government office located at the White Sulphur Spring Ranger District in White Sulphur Springs, Montana, in a manner that will maintain a satisfactory condition and present a clean, neat, and professional appearance.

The Contractor shall be responsible for the orderliness and cleanliness in areas used for offices and storage including the lunchroom, bathrooms, conference rooms and coffee break areas. All areas shall be kept clean, neat, and free of fire and safety hazards and unsanitary conditions.

Description and Location

1) The janitorial services are required for the White Sulphur Springs Ranger District Office, Shop and the Fire Cache

Building, at 204 W Folsom, White Sulphur Springs, MT on the Lewis & Clark National Forest. All 3 buildings are on one lot and share the same address. These areas will be cleaned twice per week.

a. The District office area to be maintained consists of approximately 2,840 square feet, which is divided into eleven (11) rooms and one (1) hallway and two (2) restrooms. The entire area is covered by carpet except for the restrooms, kitchen area, and copy room.

b. The Shop bathroom area consists of approximately 25 square feet which is one (1) bathroom, cement floor.

c. The Fire Cache Building consists of approximately 130 square feet and has one (1) office, one (1) restroom and one (1) shower room. The office in the fire cache is the only carpeted area in this building.

2) The workout area located in the shop is approximately 706 square feet, consisting of cement and rubber may gym flooring material. This area needs to be cleaned once per week. The area to be maintained consists of approximately 706 square feet.

3) Annual cleaning of 2 bunkhouses located by the District Office, 101 W Garfield and 105 W Garfield, White Sulphur Springs, MT consisting of 5,796 square feet, which is divided into three (3) Living Areas, four (4) bathrooms, two (2) kitchens, nine (9) sleeping rooms, two (2) hallways, two (2) foyers, two (2) stairways, and one (1) laundry room.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

QUALITY CONTROL

The Contractor, not the Government, is responsible for the management and quality control actions to meet the terms of this contract. The role of the government is quality assurance to ensure contract standards are met.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

A description of the site-specific quality control inspection plan shall be provided with the quote. The plan shall include:

Control procedures for security of Government-provided items such as keys, lock combinations, Location of the inspection documents, Corrective or preventive actions that will be taken to meet quality standards, Customer comments feedback system.

BUILDING SECURITY

The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The Contractor shall double check all doors at the end of each service visit. Lights and fans in bathrooms shall be turned off.

The Contract shall prohibit the use of keys issued by the Government by any persons other than the contract employees.

The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the Contracting Officer any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected locks or perform re-keying. Cost of such work shall be deducted from the Contractor’s payment.

SAFETY

The Contractor will be responsible for conducting appropriate safety measures. No one under the age of 18 is allowed on the worksite due to safety reasons.

SUPERVISION AND QUALIFICATIONS

• A background check may be required on Contractor and any employee(s) prior to the award.

• HSPD-12 Requirements: All employees and contractors working for USDA must be issued a Personal Identity

Verification (PIV) card, known as LincPass. HSPD-12 was issued on August 12,2004 and calls for a mandatory, government-wide standard for secure and reliable ID for all its employees and employees of federal contractors to access federally controlled facilities.

• The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter.

GOVERNMENT FURNISHED PROPERTY

• Keys, or locks necessary for access to areas requiring work under this contract

• Dumpsters for trash and refuse disposal

• Storage space for cleaning supplies and equipment

• Light bulbs

• Brooms, mops, rags, and mop buckets

• Vacuum

• Carpet shampooing machine and cleaning solution

• Air fresheners

• Utilities

• At the option of Government, any other items necessary to perform the services required under this contract

Note: The Contractor shall notify the Government when Government furnished supplies are within two weeks of depletion.

CONTRACTOR FURNISHED ITEMS

• Antibacterial soap

• Toilet paper and paper towels

• Wax, floor cleaner, disinfecting cleaner and window cleaner

• As well as any other tools or items needed that are not listed above.

TECHNICAL SPECIFICATIONS

Janitorial Services for White Sulphur Springs Ranger District office, Shop, and Fire Cache shall be performed, according to the following guidelines:

District office, fire cache, and shop bathroom are to be cleaned twice per week year-round, in between the hours of 5:00 pm and 7:00 am. Work days shall be agreed upon and approved by the Contracting Officer’s Representative (COR)

The shop workout room is to be cleaned once per week year-round between the hours of 5:00pm and 7:00 am.

On evenings when meetings are held in the building, cleaning will need to be accomplished before or after the meeting. A Schedule of meetings will be furnished to the Contractor.

FREQUENCY OF SERVICE – District Office, Shop, and Fire Cache Cleaning shall be done twice per week and shall meet industry standard. Work day shall be agreed upon and approved by the Contracting Officer’s Representative (COR).

Twice per Week Cleaning Requirements:

1) Floors:

a. All carpeted floors (including inside doormats) shall be vacuumed frequently enough to be kept free of dirt, paper and other debris.

b. Sweep and mop all uncarpeted floors and stairs so as to keep free of marks, dirt, mud and other debris.

c. Uncarpeted floors shall be cleaned according to the manufacturer’s specifications that may include strip, re-wax and buff.

d. All carpets shall be spot cleaned between shampoo, as needed.

2) Walls & Doors & Shower Stall:

a. All wall surfaces, door knobs, door handles, and light switch plates shall be kept clean and free of marks.

b. All baseboards and door frames shall be kept clean and free of marks

c. All exterior doors shall be kept clean and free of marks.

3) Dusting and Cobweb Removal:

a. All railing, counters, ledges, door sills, frames, display surfaces and wall corners shall be kept clean, free of dust and cobwebs.

b. All book cases, desks, conference tables, and filing cabinets shall be kept clean and free of dust. Items on these surfaces shall not be disturbed to facilitate cleaning.

4) Restrooms and Break room area:

a. All Restroom floors shall be kept clean, free of marks, and disinfected.

b. The inside and outside of all toilets shall be kept clean and disinfected.

c. All sinks shall be kept clean, disinfected, and free of rust, residue and water deposits.

d. All mirrors shall be kept clean, dry, and free of streaks and residue.

e. All other fixtures, surfaces, walls shall be kept clean, disinfected, and free of water spots, marks and residue.

f. All supplies for the toilet paper, paper towel and soap dispensers shall be filled, or replaced, so as to maintain a continuous, inexhaustible supply.

g. Microwave shall be wiped down inside and outside

h. Drinking fountain shall be cleaned, disinfected and free of ring buildup

5) Windows:

a. Window sills shall be kept clean and free of dust.

6) Trash Disposal and Wastebasket Maintenance:.

a. All wastebaskets and receptacles shall be emptied into an outside receptacle anytime trash is present.

b. All trash can liners shall be kept free of paper, food, liquids and unsightly materials

c. All trash cans shall be cleaned inside and out with a disinfectant.

7) Furniture:

a. All fabric type furniture shall be vacuumed frequently enough to be kept free of dust and other debris

8) Periodic Additional Cleaning:

a. From time to time, additional cleaning may be requested, for example, in the event of a wildland fire the office may require additional cleaning due to the increased number of personnel in the office.

b. Price for additional cleaning services will be negotiated at time of service.

9) Other:

a. All entries shall be swept and kept free of dirt, cobwebs and other debris.

Once per Week Cleaning Requirement:

1) Shop Workout room:

a. Sweep and mop all rubber floor mat and cement area so as to keep free of dirt, mud and other debris

Bi-Annual Cleaning Requirements: Bi-Annual services shall be performed when such cleaning is most beneficial. Bi-Annual shall be scheduled with the COR and will be performed separated by at least five to seven months

1) All carpets shall be shampooed. Stationary furniture shall not be moved to facilitate shampooing. Two day notice is required from Contractor.

2) All light fixtures and panels shall be cleaned to be free of dust, dirt, and debris

3) Window panes shall be washed, dried and have a clean, streak free appearance, minimum bi-annually. (inside and outside)

4) Window blinds shall be cleaned bi-annually.

Annual Cleaning items: The annual bunkhouse cleaning will take place in the fall each year and shall be scheduled with the

COR.

1) All paneled walls shall be treated with a paneling cleaner and preservative

2) All vents, fans, and air intakes shall be cleaned and vacuumed to be free of dust, dirt, and debris

FREQUENCY OF SERVICE – Bunkhouse Cleaning of Bunkhouse shall be done annually. Work days shall be agreed upon and approved by the Contracting Officer’s Representative (COR).

1) Floors:

a. All carpeted floors shall be vacuumed removing dirt and other debris.

b. Sweep and mop all uncarpeted floors removing all marks, dirt, mud and other debris.

c. Uncarpeted floors shall be cleaned according to the manufacturer’s specifications that may include strip, re-wax and buff.

d. All carpets shall be shampooed. (Two day notice is required from Contractor.)

2) Walls & Doors:

a. All wall surfaces, door knobs, door handles, and light switch plates shall be clean and free of marks.

b. All baseboards and door frames shall be clean and free of marks

c. All exterior doors shall be clean and free of marks.

3) Dusting and Cobweb Removal:

a. All wooden surfaces, counters, ledges, door sills, frames, and wall corners shall be clean, free of dust and cobwebs.

4) Restrooms

a. All Restroom floors in all buildings shall be clean, free of marks, and disinfected.

b. The inside and outside of all toilets and bathtubs/showers shall be clean and disinfected.

c. All sinks shall be clean, disinfected, and free of rust, residue and water deposits.

d. All mirrors shall be clean, dry, and free of streaks and residue.

e. All other fixtures, surfaces, walls shall be clean, disinfected, and free of water spots, marks and residue.

f. Toilet paper, paper towel and hand soap shall be restocked in each restroom.

5) Kitchens, Sleeping Rooms, and Recreation Room

a. All counter tops, bunks, door knobs, door handles, and light switch plates shall be clean and free of marks.

b. All walls, cupboards and cabinets shall be clean and free of marks.

c. All sinks shall be clean, disinfected, and free of rust, residue and water deposits

d. All stoves/ovens (self cleaning) shall be clean and free of marks.

e. All appliances (dishwashers, microwaves, washer dryer) shall be clean and sanitized.

f. All refrigerators shall be clean and sanitized.

6) Windows:

a. Window panes shall be washed, dried and have a clean, streak free appearance (inside and outside)

b. Window sills shall be clean and free of dust.

7) Trash Disposal and Wastebasket Maintenacne:

a. All wastebaskets and receptacles shall be emptied. Soiled wastebaskets and receptacles shall be cleaned and disinfected inside and out. New liners shall be installed. Dispose of trash in plastic bags secured with bag ties in the warehouse for the government to dispose of.

8) Furniture:

a. All fabric type furniture shall be vacuumed to be kept free of dust and other debris.

9) Other:

a. All light fixtures and panels shall be cleaned so as to be free of dust, dirt and debris.

b. All vents, fans and air intakes shall be cleaned and vacuumed so as to be free of dust, dirt and debris.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.