ATT 1 - SOW_RFF SFQC Grad.pdf

STATEMENT OF WORK

GRADUATION VENUE SUPPORT

4th Battalion, 1st Special Warfare Training Group (Airborne) (1stSWTG(A))

U.S. Army John F. Kennedy Special Warfare Center and School (USAJFKSWCS)

1. General: This is a non-personal services requirement for the 4BN, 1SWTG(A) to provide venue support services to conduct the Regimental First Formation (RFF) Special Forces Qualification Course (SFQC) Graduation. The Contractor must provide all facilities, equipment, personnel, coordination, and services required to support a professional, large scale military graduation event. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers will be accountable solely to the Contractor who is responsible to the Government.

1.1. Description of Services. The Contractor will provide all personnel, equipment, supplies, facilities, security, tools, materials, supervision, and other items and non-personal services necessary to perform the RFF SFQC Graduation within 20-miles of USAJFKSWCS HQ at Fort Bragg, NC. The Contractor must perform to the standards in the contract.

2. Scope. This contract includes all functions, tasks, and responsibilities normally performed by a Civic Center or similar large venue. The Contractor is responsible for providing all necessary personnel, equipment, and services. The Contractor must comply with all applicable laws and regulations, including but not limited to Federal Law, North Carolina State Law, and Occupational Safety and Health Administration (OSHA) regulations.

2.1. General Safety and Occupational Health (SOH) Requirements The contractor bears sole responsibility for compliance with Federal, State and Municipal safety and health laws, regulations and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act. The Contractor is liable for all fines, penalties and costs that result from violations of, or failure to comply with, all such local State, or Federal laws, rules and regulations.

The contractor is responsible for the safety of its employees to include providing all required safety training and personal protective equipment (PPE). The Contractor/subcontractor(s) at any tier are responsible for assuring equipment is in a safe and serviceable condition and capable of performing all tasks in a safe, responsible manner. The Government does not assume and hereby specifically disavows any duty to inspect the equipment to ensure safe operation. The contractor/subcontractor supervisors must monitor worksites and operations to identify and remove potential hazards and ensure employee compliance with applicable safety regulations. The contractor will attempt to eliminate hazards or if that is not possible to determine the best means of mitigating hazards. The contractor must also take additional immediate actions/precautions as requested by the Contracting Officer Representative (COR) when the contracting officer determines that such measures are necessary for safety and health purposes.

2.2. Safety and Security. The Contractor must maintain and implement a comprehensive security plan to ensure the safety of all graduation attendees. The plan must address access control and security incidents.

The Contractor must maintain and implement a fire/emergency evaluation plan in order to provide safe and orderly evaluation in the event of an emergency. The Contractor must immediately correct all safety deficiencies upon notification of an event and take appropriate corrective action.

3. Objective. The Contractor must provide an indoor venue and related services to support an audience of 1,600–2,000 graduation attendees, including graduates, families, VIPs, and command personnel. Support includes venue access, staging setup, seating, full audio/visual capabilities with setup, restrooms, and appropriate parking.

3.1. Graduation ceremonies occur approximately five (5) times per year at regular intervals. Tentative graduation schedule at Table 1. The Contractor must reserve and hold the dates listed therein; however, dates are subject to change on short notice. Should cancellation of the venue be required, the Government will notify the Contractor 48 hours prior to the event. Given proper notice, cancellations will be at no cost to the Government. In the event that the reserved facility is unavailable at no fault of the Government, the Contractor must provide an alternative venue and related services at no additional cost.

3.2. Tentative Graduation Schedule – Base Year

Table 1. Tentative RFF Graduation Dates Course Number Set -Up Date Graduation Date

343 08 July 2026 09 July 2026 344 09 Sept 2026 10 Sept 2026 345 12 Nov 2026 13 Nov 2026 346 17 Feb 2027 18 Feb 2027 347 21 Apr 2027 22 Apr 2027

4. Contract Period of Performance.

• Base Year: 15 June 2026 – 14 June 2027

• Option Year 1: 15 June 2027 – 14 June 2028

• Option Year 2: 15 June 2028 – 14 June 2029

• Option Year 3: 15 June 2029 – 14 June 2030

• Option Year 4: 15 June 2030 – 14 June 2031

5. Tasks. The contractor must provide all necessary personnel and equipment for the graduation ceremony, including but not limited to:

• Minimum of two uniformed security guards and ten in-house security personnel

• Emergency Medical Team

• Seating for up to 2,500 attendees and graduates, including chairs and setup/breakdown

• Audio Visual coordination during setup and during the event

• Audio equipment for use during the event including microphone, PA system with speakers, projector, 2- 12x12 projection screens, DVD, and CPU

• Stage, stage lighting, and spotlight

• 10 – 8ft tables with skirts

• Cleaned and stocked restrooms for attendee use

6. Service contract reporting. The contractor will report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov. Reporting inputs if applicable will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at https://www.sam.gov.

https://www.sam.gov/ https://www.sam.gov/