Att 1 - SOW- 644-25-039 Plumbing Infrastructure Repairs Building 1 and 8 and Exterior - FINAL 042426.pdf

Statement of Work

644-25-039 - Plumbing Infrastructure Repairs Bldg. 1, 8, & Exterior Site (outgoing)

THE PHOENIX VETERANS ADMINISTRATION HEALTH CARE SYSTEM (PVAHCS)

Carl T. Hayden Medical Center

650 E. Indian School Road, Phoenix, AZ 85012

04/24/2026

The contract and/or services will not include performance or provision or portion therefore (installation, service, storage, use, sharing, or distribution), involving Veteran or individually identifiable information, including any of 18 HIPAA identifiers, PHI, PII, and/or information that is sensitive.

Prepared by:

Phoenix VA Medical Center Engineering Dept.

Robert Garris – Healthcare/General Engineer

STATEMEMENT OF WORK

PURPOSE:

The purpose of this project is to provide engineering and construction services (design-build) for replacing failed sewer lines and vents in the basement of buildings 1, basement of building 8, and exterior on the main campus of the Carl T. Hayden VA Medical Center.

PERIOD OF PERFORMANCE (POP):

Complete all work including submittals, reviews, and quality control within 280 calendar days from Notice to Proceed (NTP) (90 calendar days for design which includes all reviews, submissions, etc./190 calendar days for construction). The successful contractor and all sub-contractors shall have the capacity to perform the construction on time without delay.

Site Visits:

A site visit shall be conducted prior to bidding in order to clarify any RFIs prior to submitting bid packages, Review and vetting of existing documentation and site conditions shall be accomplished by site visits conducted during the design stage. Conduct site visits, as required, to fully comprehend and assess the current condition of any equipment in question prior to construction.

Site Visits shall be done prior and during the entire project to avoid delays and corrections. At a minimum the Engineering Firm shall do a site visit every 20 calendar days to ensure installation is per the drawings (Total of 14 site visits).

Documentation of all site visits shall be submitted in writing to the VA Contracting Officer and Contracting Officer’s Representative (COR) within one (1) week after each visit for review and inspection of progress including final tests and inspections.

SCOPE OF WORK:

The Design-Build contractor shall provide all site investigations, design analysis, design, design specifications and drawings, construction documents, materials, labor, equipment, supervision, testing, shop and manufacturing drawings, submittals, submittal registry/index, and construction to perform the requirements of this project in accordance with this SOW. The General Contractor shall partner with the Designer of Record (DOR), and other required design disciplines to perform the design and construction work required to provide all requirements stated herein. The contractor shall coordinate with Government Representatives under the direction of the Contracting Officer and assigned representatives of the contract. The contractor shall perform a thorough inspection of the building against the requirements of this Request for Proposal (RFP) prior to submitting a proposal. The Contractor shall be responsible for verifying conditions, quantities, loadings, and dimensions in this document and appendices in preparation of the proposal. Construction will commence under the direction of the Contracting Officer after the completed design is reviewed and approved, in writing that the design has demonstrated compliance with the contract requirements.

This project is to replace existing sewer and vent piping that has failed/deteriorated along with heat exchangers, steam piping, condensate pipe, associated valves and traps, and tank systems. The project, at minimum, will consist of primarily replacing failed sewer lines and possible some vents for the basement of buildings 1, basement of building 8, and on the campus grounds with other equipment associated to waste and heat exchanger equipment, associated pipe/valves/traps/insulation/strainers/controls/etc.

DESCRIPTION OF WORK:

For bidding purposes assume replacement of all piping.

Work items to be completed include, but are not limited to:

Replace and/or install the following:

• Two Thousand (2000) Linear Ft. – 8” pipe. (to include all associated parts)

• Two Thousand five hundred (2500) Linear Ft. – 4” pipe. (to include all associated parts)

The following Lift Stations at Locations: (tank & pumps to include associated controls (compatible with current VA controls):

1. Indian School Rd, South side of Bld. 8 (pumps just replaced service only and the tank to be replaced)

2. Bld. 8 Mechanical Room A0800

3. A0111-8 North Side Building 8 (location has 2 lift stations, one grey water , one black water, 4 pumps total and 2 separate control stations)

4. 0119-1 Lift station pumps were replaced last year but tank to be replaced

5. D04 -C&D Tower Lift station.

• Replace all level controls with like sonar systems of Onicon Pulsar Ultra 3 (No brand requirement other than must communicate with other existing equipment and be a US manufacturer) to other areas with float backup and monitoring system. Tie systems into existing emergency monitoring and notification system.

• Replace associated piping and valves within the tank area.

Replace Heat Exchangers in A0118 North Side Building 8 (Bundle of 2 - total of 4)

1. Replace all associated steam piping.

2. Replace all associated pressure reducing valves. (Not to include Primary high pressure PRV)

3. Replace all associated steam traps.

4. Replace all associated steam & water valves.

5. Replace all piping insulation with the above noted replacements.

6. Replace all Heat Exchanger Bundles.

7. Replace the “System Control Mixing Center”.

Replace all steam piping in Room A0111-8

1. Replace 500ft of associated steam and condensate pipe.

2. Replace all associated steam components: valves, traps, piping and strainers.

3. Terminate dead legs at air handler A0111-8 and at A0107 ceiling overhead.

4. A0213-8 replace steam and condensate return system associated with air handling room, replace steam traps check valves and associated piping.

• Replace Steam Condensate Tank System

1. Replace 100-gal Tank.

2. Replace all level controls.

3. Replace two (2) pumps

4. Replace associated gate valves, check valves, PRVs, steam traps and pressure regulating valves

5. Replace steam trap and piping (in confined space feed pit in parking lot

6. Insulate all steam piping

• Removal of all debris and trash from the VA facility.

• Disposal and/or recycling of all demolished building materials and construction waste per applicable regulations shall be included. Manifests/disposal/recycle tonnage must be summarized and reported to the COR monthly.

• Work Site Protection and Administration shall be included. Overhead protection shall be installed first, and the contractor is liable for protection of pedestrians throughout the duration of the construction period.

• All openings the contractor performed shall be fire-caulked.

REQUIREMENTS:

• Plumbing & Mechanical contractor are required to be licensed in the state of Arizona.

• The contractor shall furnish all material, labor, equipment, tools, equipment, supplies, project phasing, site visits, and supervision necessary to complete the above-named project at the Pheonix VAMC per VA Guidelines and Specifications found at http://cfm.va.gov/til and https://vaww.hefp.va.gov/guidebooks.

http://cfm.va.gov/til https://vaww.hefp.va.gov/guidebooks

• Review and implement the 100% Construction Drawings (CD) drawings by the methods outlined in the 100% Specifications, per the VA Technical Information Library (TIL), and any related VHA Directives. TIL can be found at https://www.cfm.va.gov/til/index.asp. The Basis of Design (BOD) Report should also be reviewed, fully understood, and implemented.

• Plan phasing and logistics to minimize any disruption to hospital operations and to maximize patient safety. Any shutdown shall be coordinated with the COR along with the Scheduled and Emergency Utility Shutdown Form.

• OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced. Contractor Supervisor must have 30-hour OSHA Construction Safety course. All contractor employees must have 10-hour OSHA Construction Safety course.

• Approximately Forty percent (40%) of work shall be performed during normal construction work hours. Contractors shall make prior arrangements to work earlier or later with the Project Manager/COR. Also, the contractor shall make arrangements for subcontractors to work in secure areas. VA will not grant access to subs; it is the responsibility of the contractor.

• At Minimum, approximately Sixty percent (60%) of work that will impact patient care areas shall be required to be performed after normal working hours (2100-0600) or during weekends.

• Develop and Provide As-Builts at the end of construction.

• Ensure new controls are compatible with current system.

• Comply with all applicable VA standards, directives, specifications, infection control protocols, and life safety codes.

• Contractors must follow all construction conditions outlined by the ICRA (Infection Risk Control

Assessment), PCRA (Pre-Construction Risk Assessment), and NEPA (National Environmental Policy Act) recommendations.

• All work and materials shall be in accordance with VA specifications.

• The design and construction shall be in compliance with all VA, NEPA, federal, state, and local requirements whether or not specifically stated anywhere within the solicitation or contract

• Procore or similar to be utilized for coordination, submittals, RFIs, etc.

A. Refer to 01 00 00 General Requirements. (See Attachments) B. A/E Submission Requirement PG-18-15. (See Attachments) C. Contractor shall repair, replace and finish all wall and ceiling openings associated with this project.

D. All colors for paint and flooring shall be coordinated and approved by VA Interior Design prior to utilization.

E. Provide daily on-site project management to coordinate all building trades and provide liaison for construction and VA Project Engineering. General Foreman will be designated and be on-site at all times with authority to act on behalf of the contracting firm.

F. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust “Risk Assessment” will be conducted by the Medical Center’s Infection Control Nurse. Temporary “dust” barriers will be installed based on this assessment. Bi-weekly inspections of barriers and work areas will be conducted by Infection Control Nurse, Safety Manager, and COTR to enforce implementation of risk assessment. Negative air compliance is mandatory.

G. Follow Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression or smoke/fire partitions will be shut-down or rendered ineffective during construction. Coordinate with VA safety office through VA COTR. ILSM must be posted outside work area at all times.

H. The VA’s Office of Construction and Facilities Management (CFM) Technical Information Library (TIL) reference material is the authority for all requirements for submissions and provides Design Guides https://vaww.hefp.va.gov/guidebooks for VA Healthcare facilities, http://cfm.va.gov/til. Also, https://www.cfm.va.gov/til/index.asp https://vaww.hefp.va.gov/guidebooks reference the Whole Building Design Guide, referred by CFM (http://www.wbdg.org/). Design must meet national, state, local codes and standards, VA specifications requirements, PVAMC M&O Standards and PVAMC specific requirements such as signage, interior design, etc.

I. Contractor must obtain a burn permit from VA Safety Office prior to any welding, flame cutting, soldering work, and burning

J. Contractor shall provide negative air pressure and dust partitions in all areas of work to prevent dust from getting into patient and employee occupied areas.

K. Phoenix EPA Guidelines:

a. https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_constr uction_mgmt_brochure_2023.pdf L. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthy working conditions for its employees

M. The Engineering Firm & Contractor are responsible for all field verifications prior to construction.

N. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

O. All access to the facility requires prior coordination with the COR for the project. All visitors will be required to obtain clearance badges from the COR prior to entering the facility.

P. All shutdowns must be planned, and approved, a minimum of two weeks in advance. Shutdown requests shall be submitted to the COR a minimum of three weeks in advance with the Scheduled and Emergency Utility Shutdown Form.

Q. All work that will impact patient care areas shall be required to be performed after normal working hours (2100-0600) or during weekends. Work requiring steam shutdowns will be performed after normal working hours (2100-0600) or during weekends to limit impact to hvac systems where the VA determines necessary.

R. Meeting Minutes: The Contractor shall take and disseminate meeting minutes of all conference calls, project meetings, and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.

S. The Contractor shall host weekly conference call progress meetings. Depending on project progress, bi-weekly conference call progress meetings may be sufficient.

T. Any Abandoned utilities shall be demolished and removed back to the source.

U. The Contractor shall return surrounding areas of construction and laydown area to same conditions upon construction completion.

V. The Contractor shall submit the overall project schedule on a weekly basis in addition to a five-week look-ahead project schedule.

W. As time is of the essence, particularly during the construction phase, the A/E shall promptly review and approve, disapprove or take other appropriate action upon all the VA requests.

The A/E shall submit recommendations on all shop drawings and other submittals and other requests within fifteen (15) calendar days after receipt.

X. Upon closeout of the construction phase of this project, As-Builts shall be provided as DWG, RVT, and PDF files.

Y. Bypass the lift station using a pumping process to remove waste from the upstream manhole and returning the waste into the downstream manhole. The bypass system will be monitored and manned http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/ https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_construction_mgmt_brochure_2023.pdf https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_construction_mgmt_brochure_2023.pdf during the duration of the replacement process. The bypass system will include a backup standby pumping system.

Z. The lift station will be pumped empty, sanitized and dried prior to the start of the removal, replacement and reconfiguration.

i. Air quality monitoring will be maintained throughout the work.

ii. Air quality samples will be taken and recorded daily.

iii. A job hazard analysis shall be completed including confined space requirements. All required PPE will be used by workmen at all times.

AA. All steel that is not stainless will be coated with an epoxy-paint.

BB. Required Equipment: including but not limited to:

i. The replacement pumps and motors will be American made, Sizing criteria: Max Power on Design Curve.

NOTE: ALL EQUIPMENT AND MATERIALS WILL BE SUMBITTED FOR APPROVAL

PRIOR TO INSTALLATION

ii. All wiring, piping reconfiguration and adjustment will be part of the scope. Replacement of the control panel, complete rewiring of the panel and testing and adjustment will be part of the scope.

CC. Submittals: including but not limited to:

i. Plumbing materials – valves, traps, strainers, etc.

ii. Equipment

iii. Control Panel

iv. Electrical materials – conductors, conduit, disconnects, etc.

v. Schedule

vi. Job Hazard Analysis

vii. Schedule of Values

SUBMISSIONS AND CHECKLISTS:

Drawings and specifications for this project have been provided to the contractor as reference documents and to assist in better determination of existing conditions but may not be a completely accurate representation of the current existing condition and should not be relied on as the sole basis for bid or design.

Drawing submissions:

Dependent on AE’s Design Schedule:

Design-Construction Schedule (In Business Days) Requirement Delivery Schedule

30% Design Submission 15 Days after contract NTP 60% Design Meeting and Review by Government 25 Days for Review and Comment 90% Design Submission 20 Days after approval of 65% Design 95% Design Meeting and Review by Government 10 Days for Review and Comment 100% Construction Documents Submission 5 Days after approval of 95% Design 100 % Construction Document Review by Government.

10 Days for Review and Verification of incorporation of comments/ closeout

Issued For Construction (IFC) Set Issue Date Not to Exceed:

90 Days after NTP

Construction Final Inspection 280 days

The A/E shall submit the following for each review package:

a. One E-size set of construction drawings for each required review.

b. Electronic files (word, pdf, dwg) for design analysis, specifications, drawings, and supporting documentation. All files will be indexed/bookmarked for ease of navigation.

c. Two E-size sets will be provided of IFC drawings.

d. As-built drawings to be provided in DWG, RVT, and PDF files.

Construction Period Services Project Close Out Submittal – “As-Built” Construction Documents

• 95% Design Submission: The 95% design submission shall be a complete 100% design. All plans, sections, details, etc. shall be complete at this time. The A/E shall ensure that the 95% design submittal is in fact his/her 100% product, and that it represents a total biddable package. An incomplete 95% design submittal may be rejected by the VA; a rejection will require the A/E to resubmit a 95% design at no additional cost.

1. Progress Reporting & Documentation

a. Weekly/Monthly Progress Reports (Including work completed, upcoming work, challenges, and solutions)

b. Construction Schedule Updates (Baseline vs. actual progress, delays, and recovery plans)

c. Meeting Minutes (From site meetings, progress meetings, coordination meetings)

d. Photo Documentation (Site progress photos at key milestones) and per VA Specification General

Requirement 010000.

2. Submittals & Approvals

a. Shop Drawings & Product Data (For review and approval by the AE, then VA’s final decision)

b. Material & Equipment Submittals (Specification compliance, lead times, approval tracking) –

Submittal Register.

c. A Material Status Register shall be prepared and finalized before the start of construction.

d. As-Built Drawings & Record Documents (Updated throughout construction to reflect actual installations)

e. RFI (Request for Information) Logs (Tracking questions and responses between GC, client, and design team)

f. Change Order Requests (Documentation of scope, cost, and time impacts) and Log.

g. Requirements for electronic exchange system, such the program used to exchange submittals among

GC, AE, and VA. (Procore or similar)

3. Quality Control & Inspections

a. QC Reports & Inspection Logs (Internal and third-party inspections)

b. Testing & Commissioning Reports (Material and system performance tests)

c. Punch List & Deficiency Tracking (Pre-final and final walkthrough lists)

d. Non-Conformance Reports (NCRs) (Documenting and resolving quality issues)

4. Financial & Contractual Deliverables

a. Schedule of Values & Pay Applications (For client review and approval)

b. Lien Waivers & Releases (From subcontractors and suppliers to ensure no outstanding claims)

c. Cost Tracking & Budget Reports (Actual costs vs. projected, contingency usage, change orders)

5. Safety & Compliance

a. Site Safety Reports (Daily/weekly safety logs, incidents, corrective actions)

b. Permit Tracking (Ensuring compliance with local, state, and federal regulations)

c. Environmental Reports (Stormwater compliance, hazardous materials handling, etc.)

d. The General Contractor shall provide a full-time, dedicated safety professional on-site for the entire duration of the construction period. This individual shall be responsible for implementing, monitoring, and enforcing all project-specific and regulatory safety requirements, conducting regular safety inspections, leading safety meetings, ensuring compliance with OSHA and local safety regulations, and addressing any safety concerns in a timely manner.

6. Closeout & Turnover Documents

a. Final As-Built Drawings & O&M Manuals (Operations and maintenance guides for systems)

b. Warranty Documentation (Details on manufacturer and contractor warranties)

c. Final Walkthrough & Acceptance Report (Ensuring all punch list items are resolved)

d. Training Sessions for End Users (On mechanical, electrical, and specialty systems)

AUTHORIZED CHANGES:

The contractor shall only accept instructions and/or directions from the assigned Contracting Officer’s Representative (COR). Any changes in the project scope of work must be authorized by the VA Contracting Officer (CO) as implemented by a change order and contract modification.

QUALITY ASSURANCE / QUALITY CONTROL:

The contractor, and its subconsultant teams, are solely responsible to ensure all building codes and requirements stipulated in the CFM program guides are attained. The contractor team’s quality assurance program should ensure alignment with the CFM program guide, evaluation and assessment to the project objectives, and overall constructability and completeness of the construction documents. Quality Assurance/Quality Control plan for all work shall be provided at kick-off meeting by the Contractor.

INFORMATION SECURITY AND PRIVACY CONSIDERATIONS

1. During contract performance, contractor may require access to VA facility, equipment, But, not to VHA information systems, or sensitive data; to maintain or repair equipment.

2. In reference to VHA Handbook 6500.6 Appendix A, Block 6. The services provided under this contract does not require the connection of vendor provided software or hardware to a VA computer or network. Therefore, no security accreditation package is required.

3. In reference to VHA Handbook 6500.6 Appendix A, Block 7. The services provided under this contract does not require direct access to VA sensitive information, through storage, transmission, or exchange. Therefore, the following privacy provisions are required in accordance with VHA Directive 6500 Appendix C.

4. (Appendix B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

5. VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information is VA TMS training course (VA20939) and must be completed annually by all contract personal performing services at VA facilities two or more consecutive days. Training can be completed at https://www.tms.va.gov/secureauth35/. Proof of training must be provided to COR upon request.

See list below of Solicitation documents for PDF As-builts for facility (CAD by request only)

- Building 1 o P-101-A0B o P-101-B0B o P-101-G0 o 1PL-100-3 o 1PL-100-4 o 1PL-100-5

- Building 8 o Bldg 8 - Basement - Sewer & Vent - CAD Model

- 010000GenReq https://www.tms.va.gov/secureauth35/

- 250902 M&O Standards

- Directive_7700_11_Feb_2009

- DM-Design+Construction Procedures 18-3

- PG 18-15 - AE Submission Requirement

- Phoenix - stormwater_construction_mgmt_brochure_2023

- Section 01 11 21 Request For Proposal to Design Build

- SECTION 01 74 19 Con Waste Mgmt

- Sectional 01 32 16 15 Project Schedule

- Sectional 01 33 23 Shop Drawings

- Sectional 01 35 26 Safety Requirements

- Sectional 01 42 19 Reference Standards

- Sectional 01 45 00 Quality Control

- Sectional 01 57 19 Temporary Environmental Control

- VAMC Phoenix Stormwater Management Plan 7-2024 v1 Signed

- FOUND AT http://cfm.va.gov/til (due to size) o DesignManual - PG18-10 - 2025-09 o Div22-Plumbing - DWG-2025-10 - Specs

END OF STATEMENT OF WORK