ATT 1 Schofield Barracks Bldg W118 Casegoods.xlsx

XLSX spreadsheet 107 KB Posted

Attached to
RFQ UH 15 Installations, Multi Bldgs. & Locations - Microwaves
Solicitation number
W912DY26QA277
Issued by

About this file

This file is an instruction template and spreadsheet for preparing Attachment 1 (pricing and delivery documentation) for furniture procurement Request for Quotes. The template is specifically designed for the Schofield Barracks Building W118 Casegoods project and serves as a standardized tool for vendors to submit pricing, product specifications, and delivery arrangements. The attachment includes detailed step-by-step preparation instructions for completing the form prior to RFQ issuance, including guidance on selecting procurement sources (SAM or GSA), organizing line items by Functional Item Description (FID) paragraph numbers, entering quantities by room location, and hiding unnecessary columns and rows before submission.

The template contains multiple integrated worksheets including a Prep Tab for organizing data, an RFQ tab for pricing and specifications, a Locations matrix for distributing quantities across building rooms, a Tech Eval tab for evaluating vendor responses against specifications, and supporting documentation for technical review. Key data fields captured include FID paragraph references, item codes and descriptions, vendor product lines and models, nominal dimensions, GSA contract numbers or open market pricing, unit costs, extended costs, warranty information, and multiple rounds of technical evaluation comments. The instructions address complex scenarios such as adding or deleting line items while maintaining formula integrity, handling projects with multiple buildings, managing revisions with date stamps, and preparing technical evaluation documentation in Word format. Types of delivery options specified include standard installation with vendor oversight, offload-only delivery, removal and disposal of existing furniture, and secure shipping for facilities with security requirements.

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Instructions

ATTACHMENT 1 TEMPLATE - 06/06/25
Preparation of the Attachment 1 prior to RFQ

If there are multiple buildings, see instructions below.

1In the A column, Select SAM buy or GSA buy. If SAM buy, Hide the two columns that are purple at the top and hide the last two rows of notes at the bottom that refer to GSA.Types of Delivery
2In the FID, Highlight the entire Table of Contents and Copy.Installation of furniture - to include any GFP in the SOW, if applicableVendor Install all items on Att 1. GFP is Government Furnished Products (usually items in warehouse).
3In the Prep Tab (in this form), highlight upper left cell and Paste by right clicking on your mouse and using the second Paste option (Match Destination Formatting (M)).Shipping (CONUS) Note 1Shipping in the continental US
4In the Prep Tab, Delete Column C.Commercial Shipping (OCONUS)Commercial shipping to locations outside of the continental US.
5In the Prep Tab, Delete all rows that you do not want in the Attachment 1 (extra lines, titles, "Not Used"). Keep only items you want listed in the Attachment 1.Secure Shipping (CONUS/OCONUS) - Refer to SOWFor projects that have security requirements like locked and sealed containers, potentially SCIFs, NOCs, Ops Centers, etc.
6In the Prep Tab, Highlight text and Copy into columns D & E of the RFQ tab by clicking on cell F4 and Paste by right clicking on your mouse and using the second Paste option (Values (V)).
NOTE: Only copy FID paragraph number & Item Code and Description into RFQ tab.Electrical Work- Hardwire all items as noted in the FID to the FacilityElectrical Work - This is used if there are items to be hardwired. All items should be noted in the FID.
7Ensure that the FID Paragraph numbers are correct and that the zero didn't drop off. For example, verify whether the paragraph is 2.10 instead of 2.1. If you can't add the "0" to the end, Format the column as Text.Oversight of DeliveryWarehouse workers offload product and a representative for the Vendor is present to oversee.
8Add title to the Att 1 and turn black - it will automatically populate on the Locations matrix.Offload OnlyThis is unloaded by the delivery driver.
9In the Locations matrix (right side of the Att 1), adjust row heights and then indicate quantities for each item under each room (Row T-CU). Once completed, Hide all unused columns and rows, indicated by purple boxes, up to the green cells.
NOTE: Enter quantities in the Locations area only.Removal and Disposal of Existing FurnitureVendor is responsible for removal of the old furnishings and to dispose of them.
10Hide Column A when the form is complete. (A contains the formula for the OPEN MARKET TOTAL).Removal of Existing Furniture and Moving to Designated LocationVendor is responsible for removal of the old furnishings and to moving it to another building.
11Keep the Installation and Shipping that pertain to your order and turn the text black. Hide Installation & Shipping lines not needed.

NOTE: Types of Delivery are defined in the table on the right of this page.

12Hide all extra rows down to Furniture Subtotals.
13Hide all tabs except RFQ. Right click on the tab and click Hide.
14Save spreadsheet.
Preparation of the Attachment 1 prior to RFQ for projects with multiple buildingsTech Review "Warranty" blank comment examples are:
1Perform the instructions 1-8 above "Preparation of the Attachment 1 prior to RFQ" .N/A
2File Save As for each additional building.Provide a warranty for this item.
3Complete steps 9-14 under "Preparation of the Attachment 1 prior to RFQ" for all buildings.Warranty was provided but does not meet the FID requirement.
Warranty provided and acceptable.
Inserting More Rows into RFQ Tab
1To insert more rows in the RFQ tab (there are 80 rows available in the template): A. Highlight row 84 and move your cursor down how ever many rows are needed. B. Right click and select Insert. C. Highlight row 84 and Copy to all the new blank rows.

NOTE: MAKE SURE SUBTOTALS AND TOTALS ARE INCLUSIVE OF NEW ROWS!

2To insert a row in the middle of the RFQ tab: A. Highlight the row below where you need the new row, right click, and select Insert. B. Look at the "#" to determine which numbers the new row is between and Copy the "#", "Qty", "Unit", "GSA Contract Total Cost", and "HNC Total Cost" cells from the row above. C. Then Copy the "#" cell you just pasted into the "#" cell in the row below to fix the row numbering. D. Then, enter the "FID Para." and "Item Code & Description" information. E. Enter the quantities in the appropriate rooms/areas. F. Then, in the Tech Eval tab, Insert 14 rows and copy the data from the 14 rows above into these new cells. G. Change the formulas in the top 2 rows of the rows you just copied by comparing the formulas from 14 cells above and 14 cells below to determine what number needs to be changed in the formula. I. Check to ensure everything copied and the line numbering is correct on both tabs.
3To delete a row in the middle of the RFQ tab: A. Highlight the row to delete and delete. B. Highlight the "#" cell above the first row with "##". C. Paste the copied "#" cell into the first "#" cell with "##". Then you will need to go to the Tech Eval tab and Delete the 14 lines for the item that was removed. (Easily identified by "#REF").
Inserting more Columns into Locations area
1If you need to insert more columns in the Locations matrix (there are 80 columns in the template), highlight the green column and move your cursor to how many columns you need to add. Right click and select "Insert". Then Highlight the last column and Copy into the new columns.
Printing (optional)
1To print the Attachment 1, go to "VIEW" tab, select "Custom Views", and highlight "attach1" and click show. Then go to FILE/PRINT. It is set up to print landscape on 8.5 x 11 paper.
2To print the Locations, go to "VIEW" tab, select "Custom Views", and highlight "locations" and click show. Then go to FILE/PRINT. It is set up to print landscape on 8.5 x 11 paper.
Preparation of Tech Eval after quotes are received back from Vendors
1A. Copy the "Tech Eval HNC USE ONLY" columns A-C, all rows that are blue (prior to the first purple cells) into Att 8 Document (Word) prior to starting the Tech Eval.

B. Title the Document "1st TR - Vendor - Project Name.docx" for the Tech Eval. Each item will have a "block" of 14 rows, to allow for multiple rounds of tech evals. When dealing with a specific item, please remember there are 14 rows to copy.

NOTE: DO NOT COMPLETE THE TECH REVIEW IN THE ATT 1 TEMPLATE.

2 To add more lines to the RFQ Tab:

A. When lines are added to the RFQ tab you must also insert more rows in the Tech Eval tab.

B. Highlight the 14 rows that reflect the tech eval block for the item directly above.

C. Copy those onto the end, or in whatever location is required, repeat for each new item.

D. Hand change the 7 formulas that pull data from the RFQ tab. They are in the first 5 lines of the item block. The 2 digit cell numbers will need to be changed to 85. The next one will be changed to 86 and so forth.

3 To delete lines from the RFQ Tab:

A. If lines are deleted from the RFQ Tab, you will need to delete rows in the Tech Eval tab.

B. The item block in the Tech Eval tab will have the #REF! error. If you come across a block that is not needed, either Delete or Hide those 14 rows.

Preparation of an Revision / MOD
1A. "Save As" the Att 1 file and add REV 00-00-0000 (date) to the title and the file name.

B. To update the Att 1 for a change of product manually highlight cells in yellow that need changing (modifying).

C. For a change in quantity, this includes the quantity on the Locations matrix, the total quantity for the item on the Locations matrix, and the quantity on the RFQ table, Highlight the yellow cell(s) at the bottom of the Locations matrix and use Format Paint to update the cells above. NOTE: Tan lines cannot be changed to yellow the normal way.

Prep Tab

RFQ

Attachment #1 - Schofield Barracks – Building W118, CasegoodsHousingGSA
#QtyFID Para.FID Item Code / DescriptionVendor QuotedProduct Line QuotedModel QuotedNominal Dimensions

For Information Only

Provide dimensions in InchesGSA Contract Number OR
Open MarketGSA Contract Unit CostGSA Contract Total CostHNC Unit CostHNC Total CostEDC-I: Hide these columns before submitting file.

Select correct entries in the boxes above.

These columns shows open market costs and difference from GSA ITEM LOCATIONS

*** COMPLETED BY CEHNC ***

Attachment #1 - Schofield Barracks – Building W118, CasegoodsROOM NAME/ TYPE/#
WDHOpen MarketGSA vs HNC#FID ¶ITEM DESCRIPTIONTOTALS
1438.9AP07-4: Microwave .7 cu.ft., White$0.00$0.00$0.00ERROR:#REF!ERROR:#REF!ERROR:#REF!0
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00
$0.00$0.00$0.000
$0.00$0.00$0.000
$0.00$0.00$0.0018.9AP07-4: Microwave .7 cu.ft., White0
$0.00$0.00$0.000
$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
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00$0.00$0.00$0.000
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00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
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00$0.00$0.00$0.000
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00$0.00$0.00$0.000
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00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
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00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
00$0.00$0.00$0.000
Furniture Subtotals:Open Market:$0.00GSA Cost:$0.00HNC Cost:$0.00$0.00
Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.Open Market Total above
Installation & Shipping:
Shipping (CONUS)
Tariffs
Installation - Includes new and existing items, if applicable, in accordance with SOW
GRAND TOTAL:$0.00
Do not alter any formulas in shaded cells
If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.SAM
GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.GSA

When completing this form, do not delete or alter any columns or workbook tabs.

Tech Eval HNC USE ONLY

ERROR:#REF!ERROR:#REF!ERROR:#REF!
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1FID 8.9AP07-4: Microwave .7 cu.ft., White
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