atlantic Technical Specifications (3).pdf

TECHNICAL

SPECIFICATIONS

CONTRACT REQUIREMENTS

PURPOSE

The County of Atlantic hereafter referred to as the County, requires the Emergency Repairs/Services of qualified personnel, hereafter known as the Contractor, to ensure the safe operation of the County’s Traffic Signal System equipment, hereafter known as the System.

The System equipment to be serviced consists of, but shall not be limited to: traffic signal control equipment and cabinets; signal poles and mast arms; vehicular and pedestrian signal heads;

pedestrian push buttons; cables; interconnect of various types; leased telephone communication connections; opticom emergency preemption equipment and related equipment.

All services described in the Scope-of-Services shall cover all existing System elements during the term of this agreement, hereafter known as the Contract. A list of signalized intersections and miscellaneous devices such as flashing beacons is shown in Attachment A. As new signalized intersections are constructed in the County and added to the System, they shall be included in the scope of services, provided by the Contractor at agreed upon contract pricing.

SCOPE OF SERVICES

GENERAL

A. The Contractor will be directed to perform these tasks on an as needed basis.

B. SPECIFICATION AND DETAILS - The Contractor shall be required to perform all contract services identified herein in accordance with the current NJDOT Standard Specifications for Road and Bridge Construction, the current Electrical Material Specifications, the Approved Electrical Engineering Material list, the current Electrical Standard Details and in accordance with accepted industry standards and practices.

C. WORK AUTHORIZATION - No work shall be undertaken by the Contractor unless it has been authorized by the County’s designated personnel.

1. The Division Director of Public Works or

2. The General Supervisor of Traffic. Each Emergency Repair/Service call issued by the County, through the County designated personnel shall serve as a formal notice-to-proceed.

D. COMMUNICATIONS - A 24 hour per day cellular telephone service number and two secondary back up numbers shall be maintained and manned every day of the year to receive, record and dispatch all calls for contract service from the County’s designated personnel. All Contractor personnel responsible for responding to the Emergency Repair/Service needs of the System shall be equipped with cellular telephones.

E. PARTS AND EQUIPMENT - The County shall maintain a stock of Repair and Replacement

Parts designated for use in the System including: controllers, load switches, relays and all other necessary units and components required to fulfill the terms of this contract. The County will be responsible for furnishing any parts or equipment under this contract unless otherwise specified. All defective parts shall be returned to the County. Parts or equipment damaged by the contractor shall be Repaired or replaced at no cost to the County.

F. APPARENT OMISSIONS - The apparent silence of these specifications as to any detail or the apparent omission from them of a detailed plan concerning any work to be done and materials to be furnished shall be regarded as meaning that only the best general practice is to prevail and that only the best workmanship and material is to be used. Work not specified, but involved in the proper execution of the work, is required and shall be performed by the Contractor as though it were specifically delineated or described.

Interpretation of these specifications shall be made upon that basis.

G. TEMPORARY TRAFFIC DEVICES - When it is impractical to immediately restore County-supplied equipment at the job site, the Contractor shall immediately provide temporary devices, satisfactory to the County, and maintain the devices until permanent traffic control devices supplied by the County can be reinstalled. The Contractor shall provide and maintain equipment including but not limited to: controllers, signal heads, and all necessary wiring and connections required to make the System operational and in conformance with the approved plan.

H. SAFETY - The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work of this contract and shall provide all reasonable and prudent safety equipment for persons assigned to this contract. The Contractor shall take all reasonable precautions for the safety of and shall provide all reasonable protection to prevent damage, injury, or loss to all employees on the work site and all other persons who may be affected thereby. The Contractor shall comply with all State, Federal and OSHA safety regulations as well as the requirements contained within the current MUTCD Part 6- Temporary Traffic Control, or as amended.

I. CLEANLINESS - Upon completion of each work task, the Contractor shall remove all remaining materials and shall leave the area that may have been affected by his operations in a neat and orderly condition.

J. LANE CLOSURE RESTRICTIONS - Traffic signal work tasks may be subject to peak period lane closure restrictions.

K. TEMPORARY TRAFFIC CONTROL - Temporary traffic control shall be in conformance with the current MUTCD Part 6- Temporary Traffic Control, or as amended.

PERSONNEL AND EQUIPMENT

The Contractor shall provide Traffic Signal Electricians with a minimum of five (5) years’ experience in the construction and maintenance of traffic signals. They shall have completed at least one (1) manufacturer’s controller training program and be IMSA Traffic Signal Level II Certification and completed a traffic control training program by either the FHWA or State of New Jersey. The Contractor shall provide a copy of said certifications and training at time of bid and as personnel changes are made.

RATE SCHEDULE

1. Contractor shall bid an hourly rate of the assigned crew for normal working hours, which shall include all costs, labor, travel, and overhead. The rate applies to the Repair service itself and not to the number of electrician(s) sent to the job. However, if the County’s Public Works Director or his designated representative, deems it necessary for the contractor to supply more than one (1) electrician to perform a necessary Repair, he alone will make that determination, and the County will pay the hourly rate for the second electrician. However, under no circumstances will the County pay the Electrician rate for an apprentice or helper on the job or pay for an apprentice or helper for any work that is not performed in the presence of a Licensed Electrician on the job.

2. Contractor shall also provide an overtime rate per hour for overtime hours, weekends, and holidays.

The Contractor shall provide a Traffic Signal Electrician with a mobile bucket truck.

Additional equipment will be provided as required.

The County shall maintain an inventory at its Northfield location and will be made available for parts and supplies as needed.

EMERGENCY REPAIRS/SERVICES

Emergency Repairs/Services shall be performed at the request of the County’s representative as listed and shall include all necessary repairs to place the traffic signal/flashing beacon back into normal operation when County resources are inadequate or unavailable. The Contractor shall document the call.

Only a Traffic Signal Electrician in a mobile bucket truck shall be on call. If required, additional personnel and equipment shall be brought to the job site to assist in the repair. The County will require hourly rates for additional equipment and personnel needed to complete said Emergency Repair/Service to include normal and overtime rates. Documentation of call and justification of work performed shall be provided by the Contractor. This shall include as a minimum, job site location, date, time, weather conditions, number of additional personnel, number of man-hours, number, and type of equipment, etc.

The Contractor shall be required to respond immediately and to initiate Emergency Repair operations at the job site of the Emergency within a MAXIMUM OF 1 HOUR after a call has been received from the County. The Contractor shall pursue all repair obligations in order to minimize signal down time. Work shall be performed continuously until the repair is complete.

The Contractor shall be required to respond to a Service repair site at a reasonable agreed upon time. The Contractor shall pursue all repair obligations in order to minimize signal down time. Work shall be performed until the Service repair is complete.

Records and performance of all Emergency Repair/Service operations shall be strictly enforced and checked by the County.

No payment shall be made for time other than travel time to and from the job site and time at the job site. Travel time shall not exceed a total of 1 hour to and from the job site. Travel time will not be paid for return calls, unless previously authorized by the County.

It is the County’s intent that all Emergency Repairs/Services be made during the initial trip. No compensation shall be made for additional trips if in the opinion of the County the additional trips were necessitated due to a lack of qualified personnel on the part of the Contractor. All work shall be done by and/or supervised by one certified electrician.

RECORDS

The Contractor shall notify the assigning party when they arrive at the job site and again when the work is completed. Failure to make notification of completion of work may result in the County determining a reasonable amount of time that will be acceptable for the emergency and make payment based on that.

The Contractor shall be required to keep and maintain records of all operations performed throughout the life of this contract. A copy of such records shall be furnished to the County in duplicate on a monthly basis and without any alterations.

All repairs shall be documented.

FAILURE TO RESPOND TO EMERGENCY REPAIR RESPONSE CALL

In the event the Contractor does not respond or the signal technician is not on the job site within the required 1 hour Emergency Repair Response Call, the signal technician will notify the County.

The Contractor may also be liable for any incidents resulting in his not responding to the Emergency Repair Response Call.

If more than 2 incidents of the Contractor not responding to the 1-hour Emergency Repair Response Call, the County reserves the right to terminate the contract.

WARRANTY

All equipment and Workmanship supplied be the Contractor shall be guaranteed for a minimum of 30 days from the date of Repair. Any faulty or defective parts and/or equipment supplied by the Contractor shall be replaced at the expense of the Contractor, including:

labor, parts, and travel time. All other new equipment and/or parts furnished by the Contractor, which is to be replaced under Emergency Repair/Service, shall be guaranteed for 1 year from the date of replacement.

All lamps, replaced during emergency service, shall be warranted in conjunction with manufacturer’s warranty.

Not all guarantees shall include damage caused by acts of vandalism or acts of God, such as wind, rain, lightning, tornadoes, etc.

CONTRACT TERM

The contract term shall be for the period beginning from January 1, 2027 through December 31, 2027, both dates inclusive with an option to renew for one additional one year period unless sooner revoked by the County for noncompliance with its provisions, or if the funds for the contract are exhausted. The County reserves the right of renewing this agreement for a one-year period if the same prices prevail and under the same terms and conditions.

TERMINATION OF CONTACT

a. Termination for Convenience: The County may terminate a contact, in whole or in part, without showing cause upon giving written notice to the Contractor. The County shall pay all reasonable cost incurred by the Contractor up to the date of termination. The Contractor will not be reimbursed for any anticipatory profits which have not been earned up to the date of termination.

b. Termination for Default: When the Contractor has not performed or has unsatisfactory performed the contract, payment shall be withheld at the discretion of the County. Failure on the part of a Contractor to fulfill contractual obligations shall be considered just cause for termination of the contract and the Contractor is not entitled to any costs incurred by the Contractor up to the date of termination.

c. Termination of either type shall be completed by giving five (5) days’ notice in writing to the other party of its intentions to do so with the terms and condition of the agreement. In the event the County cancels the contract, the Contractor shall only be entitled to payments for work properly performed or completed.

PAYMENT

Payment shall be made within thirty (30) days after completed delivery and acceptance of all items by the County.

Payment shall be made monthly to the contractor by the County for the total number of hours of service rendered at the established hourly rate after approval by the Public Works Director.

Each bill shall include the date of service, the individual job site, the number of hours (for personnel and equipment used), and any parts necessary for the repairs.

The Contractor must submit a signed County Standard Invoice and vendor bill prior to payment being released.

PLEASE NOTE THAT THERE MAY BE INSTANCES THAT THE CONTRACTOR WILL BE

PAID BY INSURANCE COMPANIES. THE COUNTY WILL NOTIFY THE VENDOR WHEN

THIS WILL HAPPEN

MATERIALS AND WORKMANSHIP

All design, workmanship and materials shall in every respect be in accordance with the best current practice in the industry and all materials used shall be new. All design, workmanship and materials shall be at all times and places subject to inspection by the County. Should bidder fail to meet approval, he/she shall forthwith be made good, replaced or corrected, as the case may be; all items at his/her own expense.