atlantic Technical Specifications (2).pdf

TECHNICAL

SPECIFICATIONS

TECHNICAL SPECIFICATIONS

COUNTY OF ATLANTIC

COUNTYWIDE ROADSIDE DEER CARCASS REMOVAL

GENERAL DESCRIPTION

The purpose of this bid is to establish term contracts for the County of Atlantic and it’s Cooperative Members for the prompt removal and sanitary disposal of deer carcasses from all Atlantic County and municipal roads within Atlantic County, and rights of way. Service shall be at the request of representatives of the County of Atlantic, and/or municipalities within the County of Atlantic.

PERIOD OF CONTRACT:

This is a two (2) year contract, effective December 12/1/26 (or notice of award), or whichever comes first through November 30, 2028.

GENERAL SPECIFICATIONS

The services included under this contract shall include the removal of deer carcasses from the roadway pavement and adjoining turf medians and shoulder areas within the public right-of-way by 5:00 p.m. on the calendar day following the request, seven days a week.

All work of this contract shall be completed during day light hours.

Contractors shall not remove deer carcasses from any area deemed private property due to personal and public liability.

No private service arrangements shall be made between a contractor and a municipal governing body for special disposal services without prior notification and approval being received by the Atlantic County Director of Roads and Bridges or his designee.

The carcass shall be immediately taken to a disposal facility licensed to receive carcasses. The contractor shall comply with any and all disposal regulations in effect during the term of this contract.

All licensing and permits are the responsibility of the contractor.

No additional compensation will be made for failure to obtain required permits.

The contractor shall notify Jay Steinmetz, Atlantic County Director of Roads and

Bridges, in writing, as to which disposal facility they will be using.

Notification must be made to this same individual within 48 hours of any change in the source of disposal.

The contractor shall maintain a daily log of all activities that occur within the context of this contract. Records of each month's activities shall be presented whenever requested by the Director of Roads and Bridges or his designee. This log shall include details of occurrences when the contractor is dispatched to locations where no services can be performed.

COMMUNICATIONS

The contractor shall be on-call five (5) days each week, Monday through Friday.

Telephone coverage is to be provided as follows:

a. The contractor shall provide toll free line service for the duration of the contract, and any extensions thereof.

b. Calls shall be answered, in person, from 8 AM to 12 Noon and from

1 PM to 5 PM, each day, and five (5) days per week.

c. The contractor shall provide either an answering machine or an answering service at all other times, such that requests for service may be made 24 hours/day, 7 days/week.

d. The contractor shall provide a FAX number in order that using agencies may communicate service requests 24 hours/day, 7 days/week.

e. Each contractor's service vehicle shall be equipped with a cellular phone for use in the event communication is necessary between the home office and the service vehicle and between the Director of Roads and Bridges, or his designee, and the contractor.

f. In addition, it shall be used in the event the contractor cannot locate the deer removal location as specified in the notification of need.

g. The contractor shall phone the requester of the service in order to request clarification of the location of service need, or to be escorted to the location.

h. The cell phone may also be used by the home office to notify the service vehicle of an additional service location in a municipality already scheduled to be serviced that same day.

The contractor shall provide a monthly report of service activities to the Atlantic

County Director of Roads and Bridges. The report shall include the following:

a. A chart, by municipality, listing the number of pickups on County roadways by their Route Number (ie., CR #559).

b. Date and time of each request.

c. Name of the person making the request.

d. Number of deer carcasses removed.

e. Facility used for disposal.

f. Exceptional circumstances.

g. Receipts from disposal facility attached.

h. Details of locations unable to be serviced (due to poor direction, carcass already removed, etc.)

i. Include information on contact made with the County of Atlantic (name, date, time of contact).

Contractors shall keep a daily log of all activities completed.

The daily log shall be made available to the Atlantic County Director of Roads and Bridges upon request.

EQUIPMENT AND SAFETY

Attention is called to the large volume of traffic on Atlantic County roadways. The maintenance and protection of the traffic flow is of prime importance. The contractor must carry out his/her work in support of the convenient and safe passage of traffic. When this cannot be accomplished the contractor shall seek the assistance of local police.

The contractor service vehicles shall be equipped with the following safety equipment for his/her personal safety, and that of the motoring public:

a. A flashing light bar shall be installed on each service vehicle at a position on the vehicle to be fully visible from the rear of the vehicle.

b. A flashing directional arrow device shall be installed on each service vehicle to be fully visible from the rear of the vehicle.

c. All equipment shall be installed and operational on the one (1) service vehicle required for this contract prior to award of the contract.

d. Representatives from Atlantic County shall view all safety equipment to be used for this contract.

e. Equipment deficiencies shall be cause for your firm being considered unresponsive and therefore not recommended for contract award.

CONTRACTOR PERSONNEL

The contractor's personnel shall wear reflective safety vests when working at a carcass removal site.

The contractor shall utilize safety cones and/or other traffic barriers, as required, to establish a safe work-zone in which to carry out carcass removal.

The contractor shall be responsible for providing all personnel, equipment and vehicles necessary to perform the services defined within this contract.

Award of Contract:

Award of this contract shall be made on a flat fee per carcass pick-up to the lowest responsible bidder.

Term of Contract:

This is a two (2) year contract, effective December 12/1/26 (or notice of award), or whichever comes first through November 30, 2028.

Payment:

After acceptance by the County, payment shall be made to the successful contractor, thirty (30) days after receipt of a properly executed County Standard Invoice, and an invoice from the contractor.

Cooperatives;

1. Upon approval of award, each agency of the Atlantic County Cooperative shall issue a Contract for Deer Carcass Removal and Disposal within their municipality and shall be responsible for making payment(s) to successful contractor.

2. The Agencies of the Cooperative may at any time during the term of the contract terminate said contract by giving five (5) working days notice in writing to the other party of its intentions to do so for noncompliance with the terms and conditions of the contract.

3. Payment for services rendered shall be made within thirty (30) days of each pick-up date, upon receipt of a properly executed Agency invoice.

4. The Successful vendor shall note that this contract is a primary contract with the

County of Atlantic and its Cooperative Members. This contract is independent of the New Jersey State Contract System, and therefore, vendors will be obligated to deliver services ordered pursuant to this contract in addition to orders received from the State of New Jersey or other public agencies ordering under the State Contract.

DEVIATIONS OR EXCEPTIONS:

Any deviations or exceptions to this specification must be put in writing and attached to your bid packet.