atlantic Kitchen PM Specs - REBID.pdf

PDF 269 KB Posted Oct 12, 2026

Attached to: Rebid - Provide Commercial Kitchen Equipment Preventative Maintenance & Repair
Solicitation number: 202650.1
Issued by: Atlantic County, New Jersey

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Written by GovTribe AI · Oct 14, 2026

This technical specifications document outlines preventive maintenance and emergency repair services for food service equipment at Atlantic County, New Jersey facilities, specifically the Central Kitchen located at 201 Shore Road, Northfield, NJ 08225, and the Meadowview Nursing Home Service Kitchen at 235 Dolphin Avenue, Northfield, NJ 08225. The contractor must provide three regularly scheduled preventive maintenance service calls per month during standard business hours (8 am - 5 pm, Monday-Friday) performed by factory-trained technicians qualified to service both refrigeration and hot equipment. Services include inspections, calibrations, minor repairs, and performance checks on a comprehensive inventory of equipment including walk-in freezers and refrigerators, reach-in units, ice machines, fryers, ovens, ranges, kettles, combi ovens, food processors, and various supporting equipment. The contract period runs for 12 months from the Notice of Award with an option for the County to extend for an additional one-year term at identical rates and conditions. Bidders interested in site inspections should contact Ms. Denise Ferebee, Director of Food Service/Operations, at 609-645-7700 ext 4681.

The County has authorized a maximum of $30,000 annually for parts and materials, with the contractor required to provide itemized invoices monthly showing per-unit costs for parts, labor, and other charges. Original Equipment Manufacturer (OEM) parts or manufacturer-specified fabricated parts are required, and the County retains the option to purchase and provide materials for necessary repairs. The award shall be made on a lump-sum basis with an additional hourly rate required for 24-hour emergency and callback services available seven days a week, with contractors obligated to respond by telephone within one hour and dispatch a service person within one additional hour. The hourly rate must include all labor, travel, and overhead costs calculated from arrival to departure at the County facility and applies to the repair service regardless of the number of mechanics dispatched. All maintenance work must be documented with signed work orders and maintenance summary sheets indicating start and finish times, verified by the operations manager or designee. Payment shall be issued upon receipt of itemized invoices and County verification of completed work.

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TECHNICAL

SPECIFICATIONS

SPECIFICATIONS FOR

PREVENTIVE MAINTENANCE AND EMERGENCY REPAIRS

ON ATLANTIC COUNTY'S FOOD SERVICE EQUIPMENT

LOCATED IN THE CENTRAL KITCHEN

AND MEADOWVIEW NURSING HOME SERVICE KITCHEN

NORTHFIELD, NJ 08225

SCOPE

These specifications provide for the Inspection, Maintenance and Servicing of Atlantic County's food service equipment at the Central Commissary and the Meadowview Nursing Home Service Kitchen, as well as emergency service calls for the period of Notice of Award and continue for a 12 month period. This specification intends the inclusion by the bidder to provide appropriate materials and the highest quality workmanship in the trade, to the extent needed to produce a complete performance of the contract. Anything not specifically called for to be completed but which is reasonably implied or obviously necessary to make a full and good completion of the contract requirement, shall be included in the bidder's proposal as if specifically called for herein.

LOCATIONS OF SERVICE

Central Kitchen – 201 Shore Road, Northfield, NJ 08225 Meadowview Nursing Home (& Rehabilitation Center) – 235 Dolphin Avenue, Northfield, NJ 08225

SCHEDULED PREVENTATIVE MAINTENANCE SERVICES

Contractor shall provide 3 regularly scheduled service calls per month by factory trained technicians (trained to work on both freezer/refrigerated equipment AND Hot equipment) to include both facilities. Inspections will be made during regular 8 am - 5 pm Monday- Friday service hours without labor charge and may include minor repair or replacement of defective parts provided it does not interfere with the completion of the PM inspection which shall include inspections, calibrations and repairs to enhance performance, prevent breakdowns, reduce energy consumption, extend equipment life and ensure safe and satisfactory operation.

All parts needed will be installed with prior facility approval and shall be Original Equipment Manufacturer (OEM), supported by warranties in compliance with the appliance manufacturer or the parts supplier; or parts which have been fabricated by specifications provided by the manufacturers equipment design engineers. The County has the option to purchase and provide materials for any necessary repairs.

Maintenance summary sheets and/or work orders are to be provided with each visit.

Forms will be verified/signed by the operations manager or designee and a copy maintained on location for all work performed/completed and hours on site (start and finish time) should be indicated on summary sheets. Invoices will be sent on a monthly basis, indicating per unit cost for parts, labor, and/or other charges.

Equipment shall be checked for signs of wear/tear or potential tampering during routine PMP. Performance checks shall include, but not be limited to:

REFRIGERATOR / FREEZERS / CHILLERS

Clean condenser and evaporator coils as needed (min every 6 months) Inspect all drain lines on evaporators Check fan motors and blades; lubricate Inspect all gaskets and surfaces Check all door handles and latches Calibrate thermostats and gauges Check pressure settings on controls Inspect condition of drain line and vents Inspect for signs of refrigerant leaks

ICE MACHINES

Clean condenser coils as needed (minimum every 6 months) Check harvest time and quantity Inspect bin thermostat for damage Inspect tubing for refrigerant leaks Inspect evaporator plate for scale Check door gasket and handle for wear Test water pump output and capacity Check flow of water distribution tubes Check fan motor and blades; lubricate Inspect all electrical components

STEAM EQUIPMENT/WATER COOK TANK:

Regulate steam controls for pressure Test safety valves for proper operation Check all gas, electric and water controls Test automatic pilot and ignition Inspect fittings and gaskets for leakage Inspect door handles, latches and hinges Check burners or elements Inspect all electrical components

CONVEYOR LINES

Inspect conveyor for proper operation Check all motors, rollers and belts; lubricate

FRYERS

Inspect fry tank and drain valve for leaks Calibrate thermostats to temperature

Test safety valve for proper operation Inspect and clean burners or elements Check pilot control to prevent pilot outage Inspect gas flex hose for leaks Inspect all electrical components

OVENS/WARMERS

Check and adjust doors and springs Test automatic pilot for proper ignition Test safety valve for proper operation Check motors, belts and fans; lubricate Calibrate thermostats to temperature Inspect all knobs and handles for damage Check all burners or elements Inspect all wiring and electrical components Check timing controls for proper operation Test door switches for proper operation

RANGES

Calibrate thermostats to temperature Lubricate range valves as needed Clean burner ports and venturies Inspect all range top grates for cracks Check automatic pilots and safety controls Adjust burner flames for proper burn Inspect all knobs and handles for damage Check doors for proper closing Inspect all electrical components

CURRENT EQUIPMENT LISTS

CENTRAL PRODUCTION KITCHEN