atlantic cape coll RFQ Hood Cleaning September2026.docx.pdf
PDF 160 KB Posted
- Attached to
- Hood Cleaning for ML, AC and CM Campus
- Solicitation number
- RFQ 2140
- Issued by
- Atlantic County, New Jersey
About this file
This is a Request for Quotation (RFQ) issued by Atlantic Cape Community College in New Jersey for commercial kitchen exhaust hood inspection and cleaning services across three campuses. The College seeks vendor pricing for inspection and cleaning of exhaust hoods, plenums, accessible grease ductwork, exhaust fans, and associated filters in accordance with NFPA 96 standards. The scope encompasses 46 total exhaust hoods and 247 filters distributed across the Mays Landing Campus (4 cafeteria hoods, 31 classroom hoods), Atlantic City Campus (1 cafeteria hood, 8 classroom hoods), and Cape May County Campus (2 combined cafeteria/classroom hoods). Cafeteria kitchen systems require semiannual service with initial service anticipated for November or December 2026 and a second service in May or June 2027, while classroom kitchens require annual service in May or June 2027. All services must include labor, supervision, equipment, cleaning materials, travel, and disposal costs. The deadline for submission of questions is October 14, 2026, at 2:00 p.m., and quotes are due October 21, 2026, at 2:00 p.m., with evaluation completed by October 26, 2026. Vendors are encouraged to schedule site visits by contacting Jack Taggart at 609-343-5124 or jotaggar@atlanticcape.edu. Award is anticipated following evaluation and required approvals, subject to the College's reserved right to award by service group, campus, or in the aggregate.
Quotes must remain valid for at least 60 days and clearly identify all assumptions, exclusions, and proposed additional charges. Award shall be made to the responsible vendor submitting the lowest quotation that is most advantageous to the College, in accordance with N.J.S.A. 18A:64A-25.19. Selected vendors must satisfy the College's vendor registration, insurance, and compliance requirements, including New Jersey Business Registration, Ownership Disclosure, Affirmative Action/EEO compliance, and Iran investment activity and Russia/Belarus prohibited activity disclosures prior to work commencement. No services may begin without issuance of a College purchase order and scheduling confirmation, and no repairs or additional work may be performed or invoiced without prior written authorization. Quotes must be submitted electronically through the Bonfire Portal by the posted due date and time; email submissions will not be accepted.
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Text version
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REQUEST FOR QUOTATION
RFQ 2140
KITCHEN EXHAUST HOOD INSPECTION AND CLEANING SERVICES
Posting Date September 30, 2026
Deadline for Questions October 14, 2026, by 2:00 p.m.
Quote Due Date October 21, 2026, by 2:00 p.m.
Evaluation Completed By October 26, 2026
Anticipated Award After evaluation, subject to required approvals
VENDOR NAME:
VENDOR CONTACT NAME:
1. Purpose and Service Schedule
Atlantic Cape Community College requests firm pricing for inspection and cleaning of commercial kitchen exhaust systems in accordance with the current applicable edition of NFPA 96.
The anticipated service schedule is:
Service Group Frequency Anticipated Service Period
Cafeteria kitchens Semiannually
Initial service: November or December
Second service: May or June 2027
(approximately six months later)
Classroom kitchens Annually May or June 2027 coordinated with the second cafeteria service
Exact service dates will be coordinated with the College after issuance of a purchase order.
The College does not guarantee a specific start date.
2. Locations and Equipment Counts
Mays Landing Campus: 5100 Black Horse Pike, Mays Landing, NJ, 08330
Atlantic City Campus: 1535 Bacharach Blvd, Atlantic City, NJ 08401
Cape May County Campus: 341 Court House – South Dennis Road, Cape May Court House, NJ 08210
Campus /
Address Kitchen Type Hoods Filters Frequency
Mays Landing Campus Cafeteria 4 21 Semiannual Mays Landing Campus Classroom Kitchens 31 157 Annual Atlantic City Campus Cafeteria 1 8 Semiannual Atlantic City Campus Classroom Kitchens 8 45 Annual
Cape May County
Campus Cafeteria / Classroom
2 16 Semiannual
Note: Counts are provided for pricing purposes. Vendors are responsible for confirming conditions and quantities necessary to submit a complete quote.
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3. Scope of Services
• Inspect and clean each identified exhaust hood, plenum, accessible grease ductwork, exhaust fan, and associated filters in accordance with NFPA 96 and applicable codes.
• Remove grease and combustible residue from accessible components and clean filters. Include all labor, supervision, equipment, cleaning materials, travel, and disposal costs in the quoted price.
• Protect surrounding equipment, finishes, and occupied areas during service and leave each work area clean and ready for use.
• After cleaning, affix the required service label or certificate showing the service date and vendor information, and provide a written service report identifying each system cleaned and any observed deficiencies.
• Immediately report conditions that may affect safe operation. No repair or additional work may be performed or invoiced without prior written authorization from the College.
4. Pricing
Location /
Service Fall/Winter 2026
Spring/Summer
Annual Service Extended Total
Mays Landing -
Cafeteria $________ $________ N/A $________
Atlantic City -
Cafeteria $________ $________ N/A $________
Cape May County –
Cafeteria $________ $________ N/A $________
Cape May County –
Classroom N/A N/A $________ $________
Mays Landing -
Classrooms N/A N/A $________ $________
Atlantic City -
Classrooms N/A N/A $________ $________
TOTAL QUOTED
PRICE
Additional charges/exclusions (identify and provide unit pricing):
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5. Quote Conditions
• Quote must remain valid for at least 60 days and must clearly identify all assumptions, exclusions, and proposed additional charges.
• Award shall be made to the responsible vendor submitting the lowest quotation that is most advantageous to the College, price and other factors considered, in accordance with N.J.S.A.
18A:64A-25.19. The College reserves the right to award by service group, campus, or in the aggregate, provided the resulting award complies with applicable law. Submission of a quote does not authorize work. No services may begin without a College issued purchase order and scheduling confirmation.
• The selected vendor must satisfy the College's vendor-registration, insurance, and other applicable compliance requirements before work begins.
• New Jersey Business Registration (NJBRC) - N.J.S.A. 52:32-44.
• Ownership Disclosure - N.J.S.A. 52:25-24.2.
• Affirmative Action / EEO — N.J.S.A. 10:5-31 et seq.; N.J.A.C. 17:27
• Disclosure of Investment Activities in Iran
• Disclosure of Prohibited Activities in Russia/Belarus
• Pay-to-Play / Chapter 271
• This solicitation and any resulting award are subject to the County College Contracts Law, N.J.S.A.
18A:64A-25.1 et seq., and the College's purchasing policies. The College reserves the right to reject any or all quotes, waive minor informalities where legally permissible, and request clarification.
6. Site Visit and Questions
Vendors are encouraged to schedule a site visit if needed to prepare an accurate quote. Contact Jack
Taggart at 609-343-5124 or email jotaggar@atlanticcape.edu to coordinate access.
All procurement questions must be submitted through the Bonfire Portal by the deadline established in the posting. Quotes must be submitted electronically through Bonfire by the posted due date and time. Quotes submitted by email will not be accepted.
7. Vendor Certification
Authorized Signature:
Printed Name / Title:
Telephone / Email:
Date:
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