Atlanta Streets Alive Scope of Work updated.docx

Scope of Work for Security Services - Atlanta Streets Alive (ASA)

1. Introduction:

This Scope of Work outlines the requirements for security and traffic control services for Atlanta Streets Alive (ASA), an open streets event series hosted by the City of Atlanta, Department of Transportation (ATLDOT).

Atlanta Streets Alive is the City of Atlanta’s open streets program, temporarily transforming city streets into safe, car-free public spaces for walking, biking, skating, dancing, and community activities. The event is free and open to the public and serves as a community engagement platform emphasizing public safety in coordination with City services including ATLDOT, Atlanta Police Department (APD), Department of Public Works (DPW), Fire/EMS, and the Mayor’s Office of Special Events (MOSE).

Event Details:

· Event Name: Atlanta Streets Alive (Event Series)

· Host: City of Atlanta, Department of Transportation, ATLDOT

· Event Frequency: Seven to eight (7–8) monthly Sunday events

· Street Closure Window: 12:00 PM – 7:00 PM (route- and permit-specific)

· Event Time: 2:00 PM – 6:00 PM

· Event Location: 1–4 miles of Atlanta streets per event

· Estimated Attendance: Up to 9,999 attendees throughout the day

2. Objectives The primary objectives of this contract are to:

A. Ensure the safe closure and reopening of city streets in compliance with MOSE permitting requirements, including development of the required internal security plan B. Hire, pay, schedule, and manage the required POST-certified off-duty law enforcement officers, ensuring effective performance and compliance with expectations C. Safely manage vehicle traffic, pedestrian crossings, and bicycle access at designated intersections D. Maintain a safe and secure environment for event participants, staff, volunteers, and City partners

3. Responsibilities of the Security Contractor The contractor shall assign a POST-certified, appropriately ranked Security Coordinator who shall:

Security Coordinator:

a. Develop and submit all security-related components of the MOSE permit application

b. Serve as the primary liaison between the contractor, ATLDOT, APD, EMS, and MOSE

c. Supervise all assigned officers and security personnel POST-Certified Law Enforcement Requirement All security personnel performing traffic control, parking enforcement support, or street closure duties must be POST-certified off-duty law enforcement officers with jurisdictional authority to enforce City ordinances and State law, in accordance with City Code Sec. 142-55 and MOSE permit requirements.

Private security personnel may only be utilized if documented attempts to retain sufficient POST-certified off-duty officers are unsuccessful, and only with approval from the Chief of Police or designee, and only to the extent permitted by MOSE.

Authority Limits

· Citation issuance and towing authorization shall be conducted by APD under its enforcement authority.

· The contractor’s POST-certified officers are responsible for identifying and reporting violations to APD and supporting enforcement actions.

· Pre-Event Planning and Permitting Security Plan Development

· The contractor shall prepare a comprehensive event-specific security plan for each ASA event.

· The plan must be submitted no later than sixty (60) days prior to the event date or earlier if required by MOSE.

Each plan shall include minimum:

· Officer headcount by post

· Specific intersection and crossing assignments

· Street closure and reopening procedures

· Communication protocols and command structure

· Parking enforcement coordination procedures

· Incident response and escalation procedures

· Contingency plans for staffing shortages, emergencies, or route changes Approval Process

· Staffing levels and assignments shall be developed by the contractor in coordination with the Security Coordinator and submitted in writing.

· Final approval shall be granted through the MOSE permitting process and the Chief of Police or designee.

Street Closures, Vehicles, and Access Control Vehicle Prohibitions

· No civilian vehicles are permitted on the ASA route during the closure period.

The following vehicles may be permitted on the route with ATLDOT approval:

· Officer golf carts or gators

· Emergency vehicles (fire, EMS, police)

· City vehicles for sanitation or operations (DPW)

· Vendor vehicles for barricades, sanitation, water, or restroom servicing

· Temporarily approved “activity partner” vehicles for equipment loading/unloading with an ATLDOT-issued loading pass

· Authority for Exceptions All exceptions must be approved by ATLDOT in coordination with APD.

Officers shall not independently authorize vehicle access outside approved exceptions.

Parking Enforcement and Towing Support

· NO PARKING Enforcement

· The contractor shall place “NO PARKING” signage along the route at least 24 hours prior to the event

· Signs shall be removed immediately following the event.

· Illegally Parked Vehicles

· POST-certified officers shall identify and report illegally parked vehicles.

· APD shall issue citations and authorize towing.

· Towing services shall be requested and executed under APD authority.

Event-Day Operations Officer Deployment Officers shall be deployed based on:

· Route length

· Number of open intersections

· Event-specific conditions

· Street Closure and Reopening Officers are responsible for:

· Safely clearing vehicles prior to closure

· Managing traffic during installation and removal of traffic control devices

· Ensuring all participants and equipment are fully cleared before reopening streets

· Preventing vehicle entry until the route is fully secured Intersection Control

· Officers shall actively manage vehicle crossflow and pedestrian crossings

· Officers must remain attentive and may not use personal devices while on post.

Professional Conduct

· Officers must demonstrate continuous engagement and professionalism comparable to school-zone crossing duties.

· Performance deficiencies shall result in corrective action by the contractor, including removal from assignment if necessary.

Officer Roll Call

· A mandatory officer roll-call meeting shall be hosted by the Security Coordinator on the day of the event.

· All security staff must attend.

· Roll call may be virtual (Zoom, Teams, etc.).

· The meeting link shall be distributed at least one (1) hour prior to roll call.

G. Incident Response and Coordination

· Officers shall respond immediately to criminal or safety incidents within their authority and escalate to APD, EMS, or ATLDOT as appropriate.

· The contractor shall coordinate communications between responding agencies.

· The Security Coordinator shall serve as the primary incident liaison but does not replace APD command authority.

H. Mobility Equipment

· The contractor is responsible for providing and maintaining its own golf carts or gators.

· Use shall be minimized; bicycles, scooters, and foot patrols are encouraged.

· Motorcycles are not permitted on the route.

4. Duration and Frequency

· Contract term: Three (3) years, with two (2) one-year renewal options

· Events: Minimum of five (5) and up to eight (8) events per year

· Staffing and pricing are event-specific and subject to approved security plans.

5. Communication and Notifications

· The Security Coordinator shall maintain continuous communication with ATLDOT.

· Security concerns identified more than 30 days prior shall be reported in writing.

· Late-emerging risks (e.g., staffing shortages, route changes) shall be reported immediately upon discovery to ATLDOT and APD leadership.

· Approved operational adjustments may be made without penalty when coordinated and authorized.

6. Reporting Requirements Daily Work Completion Reports

· Submitted during or immediately following each event day.

· Post-Event Report

· Submitted within seven (7) days of the event.

Must include:

· Officer attendance and deployment details

· Observations and challenges

· Incident summaries

· Actionable recommendations

7. Performance Evaluation

· ATLDOT may evaluate performance during and after each event

· Evaluations may include inspections, report reviews, and stakeholder feedback.

· Performance outcomes may affect future assignments, corrective actions, or contract renewal decisions.

8. Compliance All services must comply with:

· MOSE permitting requirements

· ATLDOT operational standards

· City and State safety regulations