ATCH 4 - AE SOW.pdf

FA309924Q1013

ATCH 4

04 June 2024

Statement of Work for

Indefinite Delivery Indefinite Quantity

Architect – Engineer Services

47TH Civil Engineer Squadron

Laughlin Air Force Base, TX

31 May 2024

1 Contents

2 GENERAL

2.1 General

2.2 Scope

2.3 Title I Services

2.4 Title II Services

2.5 Other A-E Services

2.6 Task Order Format

2.7 General Requirements

2.7.1 Security Information

2.7.2 Required Trainings

2.7.3 Installation Access

2.7.4 Antiterrorism

2.7.5 Airfield

3 TITLE I A-E SERVICES SCOPE OF WORK

3.1 DESCRIPTION OF WORK

3.1.1 Project Orientation Visit

3.1.2 Basis of Design/Study Submittal

3.1.3 Charrette

3.1.4 Field Investigation

3.1.5 Preliminary (35%) Submittal (Design Only)

3.1.6 Interim (65%) Submittal

3.1.7 Final (95%) Submittal

3.1.8 Corrected Final (100%) Design Submittal

3.1.9 Commissioning (Design Only)

3.1.10 Computer-Aided Drafting (CAD)

3.1.11 Non-Graphic Documentation

3.2 PERIOD OF PERFORMANCE

3.3 DESIGN REVIEW CONFERENCES

3.4 SUBMITTALS

3.4.1 Basis of Design/Study Submittal

3.4.2 Charrette Report Submittal

3.4.3 Preliminary (35%) Submittal

3.4.4 Interim (65%) Submittal

3.4.5 Final (95%) Submittal

3.4.6 Corrected Final (100%) Design Submittal

3.5 MAILING ADDRESSES

3.6 COST ESTIMATES AND SOFTWARE REQUIREMENTS

3.6.1 Cost Estimates

3.6.2 e4Clicks™ Project Estimator

3.6.3 RSMeans™ Construction Cost Data

3.7 OTHER REQUIREMENTS

3.7.1 A-E Project Manager

3.7.2 Written Summaries

3.7.3 Construction Contractor Questions (Design Only)

3.7.4 Design/Study Deficiencies

3.7.5 Energy Efficiency (Design Only)

3.7.6 Air Force Sustainable Policy

3.7.7 Professional Services

3.7.8 DoD Building Code (General Building Requirements)

4 TITLE II A-E SERVICES SCOPE OF WORK

4.1 TITLE II TRADITIONAL SERVICES

4.1.1 General Quality Assurance Qualifications

4.1.2 Construction Quality Assurance

4.1.3 Construction Progress Monitoring

4.1.4 Meetings and Conferences

4.1.5 Project Files

4.1.6 Contractor’s Schedule Analysis

4.1.7 Monitoring Contractor Performance

4.1.8 Management and Inspection Services Staff

4.1.9 Job Site Relations

4.1.10 Construction Contractor Payments

4.1.11 Submittals

4.1.12 Contract Modifications

4.1.13 Shop Drawings

4.1.14 Replies to RFIs

4.1.15 Labor Standards and Compliance

4.2 OTHER TITLE II SERVICES

4.2.1 Photography

4.2.2 Limitations of Authority

5 A-E QUALITY CONTROL

5.1 General

5.2 Design Quality Control (DQC)

5.3 Design Schedule

5.4 Acceptance of Plan

5.5 Notification of Changes

6 APPENDIX

6.1 Appendix A – EQ Contractor Technical Specifications

6.2 Appendix B - AF Form 103 Work Clearance Request (Sample)

6.3 Appendix C - Survey - CAD - GIS Requirements

6.4 Appendix D - A-E IDIQ Labor Categories

2 GENERAL

2.1 General

(1) This requirement is for an Indefinite-Delivery Indefinite-Quantity (IDIQ) Architect- Engineer Services for Laughlin Air Force Base (LAFB). This Statement of Work (SOW) establishes the general requirements for the performance of the various services required under the contract.

(2) Required services include full or abbreviated multi-disciplinary planning, investigation, assessment, design, and construction management services to support construction of new and sustainment, repair, modernization, and demolition of existing horizontal or vertical facilities and infrastructure.

(3) Individual Task Orders to be assigned under this contract will identify specific requirements. Effort may also include supporting government project managers and Contracting Officers in their negotiations with construction contractors prior to award of construction Task Orders and/or modifications, or in assisting the Government Project Managers in reviewing design and/or engineering documents submitted by other A/E firms. The contractor shall obtain the necessary permits, licenses, and approvals from all local, State and Federal authorities as necessary for the performance of the AE’s services.

2.2 Scope

(1) Task orders will be for A-E Services for Design and Engineering-related Title I, Title II and Other A-E Services for projects primarily involved in new construction, demolition, restoration, renovation, sustainment, and/or modernization for Department of Defense (DoD) facilities. Contractor will provide the necessary A-E Services to complete individual task order requirements.

(2) Work may include developing statements or scopes of work or conceptual design for design-build projects or developing more extensive designs to be used in design-bid-build contracts. In a design-build project, the A-E will provide a 15% or 35% design package along with a detailed project Scope of Work for bidding by design-build contractors. In a design-bid-build project, the A-E will provide a 65%, 95%, or 100% design package along with a detailed Scope of Work for bidding.

(3) Work may also include planning documents such as Charrette Reports. Charrette reports will include documents such as: cost estimate, 15% conceptual layout and drawing set, design considerations and recommendations, maps and siting information, meeting minutes, briefings and other information and requirements gathered, all tabs in support of the Department of Defense Form (DD Form) 1391;

facility space and mission requirements analysis; facilitation of planning workshops, economic analysis, and parametric cost estimates, as well as the documentation and validation analysis leading up to a fully developed DD Form 1391 aligned with service department processes and protocols.

2.3 Title I Services

(1) Title I Services include engineering and engineering-related services, to include such things as conducting field surveys and investigations to obtain design data, preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as preparation and/or review of contract plans, specifications, scheduling, cost estimates, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses, seismic retrofit design, system commissioning services and preparation of operating and design manuals. Title I also encompasses Other A-E services required to support and develop design.

2.4 Title II Services

(1) Title II Services include construction support services that encompass a full range of disciplinary expertise and services to support various LAFB projects, to include on-site construction oversight assistance, design reviews, assistance with quality assurance inspections, adherence to applicable specifications, construction schedule analysis, material submittal reviews, environmental submittal reviews, and other standard construction submittal reviews. Additionally, construction management services will coordinate with other Government agencies to obtain necessary permits, formal inspections, and final Government acceptance.

2.5 Other A-E Services

(1) Other A-E Services: may include design and construction-related services but are not connected with a specific construction project. These include services of an architectural or engineering nature or services incidental thereto that logically or justifiably require performance by registered architects or engineers or their employees. Other A-E services may include, but are not limited to, site investigations, surveying and mapping, structural engineering analysis, fire water flow tests, drawing reviews, preparation of As-Built drawings, Antiterrorism and Force Protection vulnerability assessments, utilities capacity studies, hazardous materials assessments, topographic surveys, utility and right-of-way surveys, Pavement Condition Inspections (PCIs), preparation of 3D models or computer generated renderings, NEPA documentation, environmental impact assessments, statements, and supporting data, value engineering, geotechnical investigations, roof and envelope assessments, mold sampling, and energy studies. The planning and programming support services may include, but are not limited to, development of comprehensive/master plans, Installation Development Plans, Area Development Plans, Facility Utilization Surveys, airfield master plans, aviation airspace plans, and aircraft noise studies.

(2) Other A-E Services may include incidental testing services such as asphalt mix testing and certification, concrete mix analyses and compressive strength testing, and other materials testing.

2.6 Task Order Format

(1) This basic contract SOW provides a general framework for the type of work, ordering limitations, and geographical limitations that can be ordered against this contract. Specific task order (TO) SOWs will be tailored to identify specific requirements at the TO level and may be any format and for any type of work that fits the general framework/intent of this basic contract SOW. Task Order CLINS shall reference the Base Contract CLINs but each Task Order shall have its own, independent CLIN structure, formatted to fit the specific requirement of that task order, starting at CLIN 0001, and using any number of CLINS and/or SubCLINs necessary for proper identification of task order requirements, and to allow for efficient funding and invoicing procedures.

(2) Each task order will include a period of performance specific to that task order.

Task order performance periods are subject to the limitations of FAR 52.216-22, such that contractors shall not be required to make any deliveries under this contract after the date stated in FAR clause 52.216-22 contained within the contract. However, should the Contractor agree to complete work beyond that date, through issuance of a task order or subsequent bilateral modification, the contract and task order shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

(3) Upon award of each task order, the A-E shall designate a Project Manager who shall be responsible for prosecution of the individual Task Order and who shall be the point of contact for the Government’s Project Manager.

2.7 General Requirements

2.7.1 Security Information

(1) The A-E and their subcontractors working on classified, sensitive, and/or high-risk projects will report any suspicious activity or suspicious contacts by personnel to

Office of Special Investigations (OSI) (Eagle Eye at 830-298-5158). Any person finding classified information will immediately secure it (do not open/read/examine) and contact Security Forces Squadron at 830-298-5100 during non-duty hours and inform them a patrol response is necessary to take control of classified document(s)/material(s).

2.7.2 Required Trainings

(1) All new contractor employees will complete OPSEC Training within 90 days from initial assignment to the contract. Additionally, all contractor employees must complete annual OPSEC awareness training for contracts lasting over a year.

The contractor shall submit certificates of completion for each contractor and subcontractor employee with critical information access, to the CO , within 5 calendar days after completion of training. OPSEC training can be completed online at: https://www.cdse.edu/Training/eLearning/GS130/

(2) All contractor personnel must complete Antiterrorism Level I Awareness Training within 30 days of requiring access, and annually thereafter. The Level I Awareness training can be accessed by the contractor personnel through the following site http://jko.jten.mil/courses/atl1/launch.html. CORs are responsible for the receipt and validation of completed AT Level I Awareness Training certificates.

(3) All contracts regardless of cleared or uncleared status will receive INFOSEC

Security Education Awareness Training, (SETA) IAW DoDM5200.01V3_DAFMAN16-1404V3, Encl 5 from the Host Unit Security Manager (USM) under the 47 Flying Training Wing/Information Protection (47 FTW/IP) office.

(4) All contractors must also complete EMS Awareness training per AFI 32-7001.

Training is attached to the EQ Contractor Tech Specs, Appendix A.

2.7.3 Installation Access

(1) For installation access an Entry Authority List (EAL) of personnel will be provided by the Contractor to their sponsor. EAL’s must be filled out correctly in the original EAL format and submitted a minimum of 72 hours prior to the arrival of contractors. Any modifications to the EAL template will result in an automatic kickback restarting the 72-hour requirement. Department of Defense standards require a complete background vetting of all personnel requesting access onto a military installation.

(2) The EAL must contain at a minimum:

https://www.cdse.edu/Training/eLearning/GS130/ http://jko.jten.mil/courses/atl1/launch.html

EASLEY, CAROLINE R CIV USAF AETC 47 CES/CENMP

CONS review: CS submittal?

EASLEY, CAROLINE R CIV USAF AETC 47 CES/CENMP

CONS review: CS submittal?

• Full Name

• Full Social Security Number (or Green Card Number)

• Date and Place of Birth

• Driver’s License Number and State Citizenship

• Laughlin AFB Sponsor Name

• Laughlin AFB Sponsor Phone Number

• Arrival (or contract start date) Date

• Departure (or contract completion date) Date

• Expected location of duty

• Reason for access

Sponsorship: Sponsorship allows approved individuals affiliated with DoD to take responsibility for verifying and authorizing an applicant's need for a locally produced identification credential to facilitate unescorted access to an installation. Visitors must still be identity proofed and vetted in order to receive a pass. All contractors (and sub- contractors) will submit an Entry Authority List (EAL) to the Visitor Control Center no less than 72 hours prior to the commencement of the contract.

(3) Escorting: Is not available for contractors entering LAFB. All contractors must be sponsored on either through the EAL or through a day pass obtained in the visitor center.

(4) Under the authority of the 47 FTW Commander:

• No alcoholic beverages or unauthorized drugs are allowed.

• All personnel on LAFB must have a military ID or pass that must be presented upon demand.

• No weapons or firearms are allowed on the Installation.

• Seat belts will be worn at all times by persons traveling in a vehicle.

• A safety helmet will be worn by all persons traveling on a motorcycle.

• All posted speed limits will be adhered to at all times.

• All vehicle operators will yield to all emergency vehicles.

• Cell phone use by vehicle operators is strictly prohibited unless used with a hands-free device.

2.7.4 Antiterrorism

(1) Areas controlled by Contractor employees shall comply with base Operations

Plans/Instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, aerospace ground vehicles, facilities, support equipment, and other valuable materials shall be secured.

(2) All contractors are not authorized entry into controlled areas unless properly escorted or authorized by owner/user. Report any suspicious activity to Security Forces either by dialing 911 or 830-298-5100.

2.7.5 Airfield

(1) The airfield is a controlled area. For short duration site visits the Contractor can be escorted.

(2) For longer duration site visits where it is not possible to provide an escort for the entire time, a sperate airfield EAL will be required.

(3) Airfield driver training is required for any Contractor personal needing to drive on the airfield within the controlled area. 47 CES will provide the training as needed.

Training typically takes 30 minutes. If access on or near runways is required, driver training will be longer, up to two days.

(4) Any additional airfield specifics will be specified in individual TOs.

3 TITLE I A-E SERVICES SCOPE OF WORK

Note: Specific requirements and timelines will be identified and negotiated for each individual Task Order TO. Any additional project specific appendices will be provided at the TO level.

3.1 DESCRIPTION OF WORK

(1) Title I A-E services work may either be a design or study based on specific TOs.

Other A-E services may be required to support required design or study work. All required services will be outlined in each TO SOW.

(2) For study specific TOs, the following SOW template will be used:

[PM will select the items required and note N/A after the paragraph title, on the items not required. PM will provide information that is required in all bracketed items in the

SOW.]

[Insert project scope]

(Life Safety Code Evaluation) (ADA Compliance Study) (Electrical Power Study) (Environmental Impact Statements) (Mechanical Utility Survey) (Value Engineering) (Construction Feasibility) (Building Functionality Study) (Economic Analysis Studies)

(3) For design specific TOs, the following SOW format will be used:

[PM will select the items required and note N/A after the paragraph title, on the items not required. PM will provide information that is required in all bracketed items in the SOW.]

The estimated Construction Cost Limitation for this project is [insert amount or N/A]. The A-E shall prepare design documents allowing construction of a useable facility within this cost limitation.

The statutory limitation for basic design services is 10% of the Construction Cost Limitation. Other Services are not subject to this limitation.

a. Civil. [insert project scope or N/A here]

b. Utilities. Following verification of existing utilities, new infrastructure requirements and points of connection to service the project must be determined by the A-E. [insert project scope]

c. Geotechnical. [insert project scope or N/A here]

d. Structural. [insert project scope or N/A here]

e. Architectural. [insert project scope or N/A here]

f. Electrical. [insert project scope or N/A here]

g. Communications. [insert project scope or N/A here]

h. Mechanical. [insert project scope or N/A here]

i. Plumbing. [insert project scope or N/A here]

(4) The Architect-Engineer, hereafter referred to as the A-E, shall conduct a field investigation and prepare studies and/or construction contract documents for each TO as required. Items labeled Design Only will not be required in a study TO. The A-E shall perform the following services:

3.1.1 Project Orientation Visit

(1) The A-E shall conduct a Project Orientation Visit with the Air Force Project

Manager. The Project Orientation Visit may include one or more of the following, which will be designated at the TO level:

(2) Site Visit: The A-E shall perform a site visit with appropriate staff and prepare a List of Existing Deficiencies related to each project.

(3) Project Validation: The A-E shall verify accuracy of each item contained within the

TO.

(4) Design/Study Criteria: The A-E shall obtain project criteria from the Air Force Project Manager, using agency, and other base officials and prepare a List of Construction Requirements and Pre-Design Cost Estimate for each project.

(5) Environmental Surveys: The A-E shall obtain any existing asbestos, lead-based paint, or lead containing materials, polychlorinated biphenyls (PCBs), mercury, and underground storage tanks (USTs) surveys from the Air Force Project Manager pertaining to each TO.

(6) Subsurface Features: The A-E is not required to perform excavation in connection with location of underground utilities, conduits, pipelines, or other subsurface features, unless requested in TO. A-E shall request assistance from the Air Force Project Manager in completing a Utility Locate to identify all subsurface features.

(7) When excavation is required for geotechnical borings, The A-E will be required to obtain an AF Form 103 Work Clearance Request approval in accordance with the sample found at Appendix B, which will be tailored to be site-specific. An AF Form 103 Work Clearance Request requires (30) working days for approval.

(8) CAD Project Number: The A-E shall use the LAFB project number as the CAD project number.

3.1.2 Basis of Design/Study Submittal

(1) After the Project Orientation Visit, the A-E shall submit for approval a Basis of

Design/Study Submittal for each project, which shall include the following documentation bound or in notebook form:

(2) Outline technical approach and list key team members (Design Only)

(3) List of Existing Deficiencies

(4) List of Construction Requirements

(5) Pre-Design Cost Estimate

(6) List of Drawing Sheets

3.1.3 Charrette

(1) After TO award, the A-E, if required by TO, shall conduct a charrette. TOs may request a Planning Charrette Report (PCR) with no additional design requirements. An Interim and Final submittal will be required for these instances.

The charrette will be held in person at LAFB. The charrette is a process involving designers, user agencies, and other base officials to gather information on TO (project) requirements and reach consensus to enable the design to proceed to completion with a clear understanding by all parties as to project scope, conceptual design, and budget for the facility. The charrette will include a series of meetings to allow the user’s access to the designer and construction management teams and allow the design team’s access to the site and the installation management staff. The purpose of the charrette and the products that are required from this process must be clearly defined to all participants.

Participants must be furnished with the project functional requirements, and have technical, policy knowledge needed, and authority to make firm decisions and commitments.

(2) Charrette Report: The A-E shall produce a report containing written and graphic information documenting the agreed upon design requirements and shall include at minimum the following:

a. Introduction

• Purpose

• Background

• Goals and Objectives

• Project Statistics

• Project Scope of Work

b. Technical Narrative

• Architectural

• Structural

• Interiors

• Mechanical

• Plumbing

• Electrical

• Telecommunications

• Security

• Anti-Terrorism/Force Protection

• Fire Protection and Life Safety

c. Programmatic Information

• Project COAs

• Site Selection (as required by TO)

d. Design Charrette Meeting Minutes

e. Photographic Documentation

f. Preliminary Cost Estimates

g. Fire Flow Testing

(3) Draft DD Form 1391: The A-E shall prepare the DD Form 1391 document IAW

AFI 32-1023. The A-E shall assemble validated information determined or collected through the Conceptual Charrette process.

(4) Economic Analyses: If required by AFI 65-501, paragraph 1.5, the A-E shall prepare an economic analysis. The A-E will submit the economic analysis as an attachment of the DD Form 1391. The A-E shall verify that the analysis follows guidance specified in AFI 65-501 which dictates the composition of an economic analysis, and the Manual for Preparation of Economic Analyses for Military Construction

3.1.4 Field Investigation

(1) Immediately after or during the charrette, the A-E shall conduct additional field investigation that will include, but is not limited to, the following:

(2) Record Drawings: The A-E shall request any available electronic and/or hard copy information from the 47th CES that pertains to each project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

(3) Site Verification: The A-E shall visit each site and facility, as necessary, to verify existing conditions that are significant to the project. The A-E shall perform instrument surveys, as required.

(4) Environmental Surveys: The A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, or lead containing materials, PCBs, and USTs pertaining to each project. Additional environmental requirements specific to individual projects will be stated in TO, to include soil sampling. Existing environmental surveys obtained from the Air Force Project Manager shall be used only as a template for updating. Environmental surveys shall be included in the AE Fee Proposal.

(5) Subsurface Features: The A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Air Force Project Manager in identification of these subsurface features.

(6) The A-E will be required to obtain an AF Form 103 approval in accordance with the sample found at Appendix B, tailored to be site-specific.

(7) The A-E must submit and get Government approval on an Accident Prevention Plan in accordance with the (latest addition at the time of TO award) USACE EM 385-1-1 “Safety and Health Requirements Manual. EM 385-1-1 manual is available at the following site: https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/

3.1.5 Preliminary (35%) Submittal (Design Only)

(1) The A-E shall prepare the Preliminary (35%) Design Submittal that will include the following:

(2) Design Analysis: Prepare, organize, and present a design analysis that will document the general parameters, functional and technical requirements, design objectives, design assumptions, and provides design calculations applicable to a project's design. Organize the design analysis into three parts; Part 1 - General Description; Part 2 - Design Requirements and Provisions; and Part 3 - O&M Provisions. The design analysis states the purpose, authorization, applicable criteria and the project description for the project, and provides a summary of the factors influencing the choice of the civil, environmental, architectural, structural, mechanical, electrical, communications, fire protection, physical security systems, and sustainable design features used in the project along with an indication of how the initial costs and life cycle costs were factored into final selections. The Design Analysis shall be bound or in notebook form and include the following:

a. Basis of Design Submittal: The A-E shall include the approved Basis of Design as a reference for design review.

b. Interviews: The A-E shall document all discussions with the Air Force Project Manager, using agency, and other base officials including names, position titles, and telephone numbers.

c. List of Specification Sections and Titles: The A-E shall prepare a List of

Specification Sections and Titles to be used in each TO in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications Institute (CSI) Manual of Practice.

d. Cost Estimate: The A-E shall prepare a Cost Estimate for each project in sufficient detail to establish a firm construction cost. It shall include a summary sheet of various Divisions for each project. For additional information concerning estimate requirements see Paragraph 6.

e. Environmental Surveys: The A-E shall provide an environmental survey that identify locations of asbestos, lead-based paint, PCBs, Mercury, or underground storage tanks (USTs) that may be disturbed by work pertaining to the TO.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

EASLEY, CAROLINE R CIV USAF AETC 47 CES/CENMP

Wing Safety: This or OSHA?

f. Recycled Materials List: The A-E shall provide a preliminary list of recycled materials that can be used in each project. The Air Force Affirmative Procurement Program (APP) mandates use of recycled materials found in the Comprehensive Procurement Guideline (CPG). The Environmental Protection Agency (EPA) lists the types of products to be included in the APP available on-line at: Comprehensive Procurement Guideline (CPG) Program | US EPA

(3) Drawings: The A-E shall make corrections from the Preliminary (35%) Study

Review Conference and submit half size (minimum size 11" x 17") copies of updated drawings plotted on bond and bound.

a. For additional information concerning required drawings refer to Appendix C.

3.1.6 Interim (65%) Submittal

(1) The Interim (65%) Submittal shall be representative of a 100% complete package from the A-E. The 65% designation does not mean a 65% complete package.

Rather, it denotes a milestone requiring design review. The A-E shall prepare the Interim (65%) Submittal that will include the following:

(2) Design/Study Analysis: The A-E shall update the Preliminary (35%) Design Submittal by documenting the decision-making process. The Design/Study Analysis shall be bound or in notebook form and include the following:

b. Basis of Design/Study Submittal: The A-E shall include the approved Basis of

Design/Study as a reference for design review.

c. Interviews: The A-E shall document all discussions with the Air Force Project Manager, using agency, and other base officials including names, position titles, and telephone numbers.

d. Unit Price Cost Estimate: The A-E shall update the detailed cost estimate that was prepared as part of the Preliminary (35%) Cost Estimate in accordance with Paragraph 6.

e. Engineering Data: The A-E shall provide calculations and other supporting engineering data or analyses for equipment or system sizing and shall justify any special requirements that require deviation from normally accepted commercial or Government standards.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

f. Manufacturer Data: The A-E shall provide catalog cuts or other manufacturer data of major equipment items.

g. Estimated Construction Period (Design Only): The A-E shall prepare an estimate of the total construction period taking into account material submittals and approvals.

h. Project Schedules (Design Only): The A-E shall plan project activities, including the development, implementation, and maintenance of project schedules. Prepare and submit for approval an Integrated Master Schedule (IMS). Provide schedules for tracking work progress as specified in the TO.

The IMS shall detail the project schedule and status through the use of Gantt charts and Critical Path Method (CPM) analyses.

i. Bid Schedule (Design Only): The A-E shall prepare a Bid Schedule, if required, in the format furnished by the Air Force Project Manager. A Bid Schedule is required when a project must have separate bid items. A Bid Schedule is not required for a lump sum bid.

j. Annotated Review Comments (Design Only): The A-E shall annotate the design review comment sheets received at the Preliminary (35%) Design Review Conference by indicating the full disposition of each comment. Provide the reference location where any changes were made to the construction contract documents.

k. Recycled Materials List (Design Only): The A-E shall provide a final list of recycled materials that can be used in each project TO.

l. Environmental Surveys

(3) Drawings: The A-E shall make corrections from the Preliminary (35%) Design Review Conference and submit half size (minimum size 11" x 17") copies of updated Drawings plotted on bond. For additional information concerning required drawings for this submittal refer to Appendix C.

(4) Specifications (Design Only): The A-E shall prepare project specific specifications for each TO to allow the construction contractor to determine the type and quality of materials and methods required for installation of these materials. The Specifications shall be bound or in notebook form and shall follow these guidelines:

a. The A-E shall use the Unified Facility Guide Specifications (UFGS) found at http://www.wbdq.org in the preparation of all specifications unless otherwise indicated or not available. If not available, the A-E shall develop sections using a Specs Intact template. All options in the guide specification shall be clearly revised to meet the project's intent.

b. The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary "brand name" specifications, unless LAFB requires a specific manufacturer for base-wide compatibility. LAFB currently has three J&As for fire alarm panels and control systems (Monaco) and chillers (Trane).

c. The Specifications shall be clearly written and shall not conflict with the drawings. The Specifications shall be thoroughly edited so that they do not contain provisions that do not pertain to any project in this TO.

d. Specifications must be edited using Specslntact™ which is an editing program available at the Whole Building Design Guide located at http://www.wbdg.org

e. LAFB standard Division 01 Specification Sections shall be provided to the A-E at each TO, for cohesive insertion into the Specifications of all projects.

f. The A-E shall use the Environmental Surveys to prepare the scope of asbestos, lead-based paint, PCB, UST abatement, and any additional TO specific requirements and identify the locations of abatement requirements on the Drawings. The cost of all abatement shall be itemized separately in the abatement cost estimate.

g. At the beginning of each TO the A-E will be sent the latest version of the LAFB

Division 01 Specification sections, to include the most current version of the specifications to be included in each particular TO.

(5) Structural Interior Design (SID) Package (Design Only): Structural Interior Design includes all interior and exterior building related elements and components generally part of the building itself, such as wall finishes, ceilings finishes, floor coverings, marker/bulletin boards, blinds, signage, built in casework and all exterior building finishes. The Design Analysis shall be bound or in notebook form and include the following:

Interior Color Boards: Submit the SID information and samples in letter size format using three ring binders with pockets on the inside of the cover. When http://www.wbdq.org/ http://www.wbdg.org/ there are numerous pages with thick samples, use more than one binder. Large D ring binders are preferred to 0-ring binders. Use page protectors that are strong enough to keep pages from tearing out. Anchor large or heavy samples with mechanical fasteners, Velcro, or double-faced foam tape rather than rubber cement or glue.

Maximum spread for fold out items is 650 mm 25- 1/2 inches. Provide cover and spine inserts sheets identifying the document as "Structural Interior Design" package. Include the project title and location, project number, Contractor/A/E name and phone number(s), submittal stage and date.

• Identify and key each item on the color boards to the contract documents to provide a clear indication of how and where each item will be used.

Arrange finish samples to the maximum extent possible by room type in order to illustrate room color coordination. Label all samples on the color boards with the manufacturer's name, patterns and colors name and number. Key or code samples to match key code system used on contract drawings.

• Material and finish samples indicating true pattern, color and texture.

Provide photographs or colored photocopies of materials or fabrics to show large overall patterns in conjunction with actual samples to show the actual colors. Provide finish samples large enough to show a complete pattern or design where practical.

• Color boards include, but are not limited to, original color samples of the o All tile information, including tile grout color and tile patterns. All flooring finishes, including patterns.

o All door, door frame finishes and door hardware.

o All signage, wall base, toilet partitions, locker finishes and operable/folding partitions and trim.

o All millwork materials and finishes (cabinets, counter tops) o All window frame finishes and window treatments (sills, blinds)

b. Exterior Color Boards: Prepare exterior finishes color boards in similar format as the interior finish color boards, for presentation to the reviewers during an interim design conference. Provide original color samples of all exterior finishes including but not limited to the following:

• All roof finishes.

• All brick and cast stone samples.

• All exterior insulation and finish samples

• All glass color samples

• All metal finishes.

• All window and door finishes

• All wood finishes

(6) Schedule of Material Submittals (Design Only): The A-E shall complete a

Schedule of Material Submittals. The schedule indicates all material submittal requirements throughout the specifications listed by description of Item, Contract Reference, and Type of Submittal.

3.1.7 Final (95%) Submittal

(1) The A-E shall prepare the Final (95%) Submittal that shall include the following:

(2) Design/Study Analysis: The A-E shall make final corrections from the Interim (65%) Review Conference and submit an updated Design/Study Analysis. The Design Analysis shall be bound or in notebook form. In addition to Interim (65%) Submittal requirements, the Design/Study Analysis shall include the following:

a. Annotated Review Comments: The A-E shall annotate the design review comment sheets received at the Interim (65%) Review Conference indicating the full disposition of each comment. Provide the reference location where any changes were made to the contract documents.

b. Unit Price Cost Estimate: The A-E shall update the Interim (65%) Unit Price

Cost Estimate for each project after final corrections are made from the Interim (65%) Review Conference. For additional information concerning cost estimate requirements see Section 2.6 COST ESTIMATES AND SOFTWARE

REQUIREMENTS.

(3) Drawings: The A-E shall make corrections from the Interim (65%) Design Review

Conference and submit half size (minimum size 11" x 17") copies of updated Drawings plotted on bond. For additional information concerning required drawings at this submittal refer to Appendix C.

(4) Specifications (Design Only): The A-E shall make final corrections from the Interim (65%) Design Review Conference and submit updated specifications. The Specifications shall be bound or in notebook form.

(5) Schedule (Design Only): The A-E shall make final corrections from the Interim (65%) Design Review Conference and submit an updated project schedule.

(6) SID Package (Design Only): Resubmit based on (65%) review comments.

(7) Resubmittals: The A-E may be required to resubmit the Final (95%) Submittal if all changes from previous submittals have not been incorporated.

3.1.8 Corrected Final (100%) Design Submittal

(1) After acceptance of the Final (95%) Submittal by the Air Force Project Manager, the A-E shall submit the number of sets plus all Computer Files as outlined in paragraph 1.10, Computer-Aided Drafting (CAD). The design/study analysis, drawings, schedules and specifications shall be stamped and sealed by the A-E's Texas Registered Professional Architect and Engineers.

(2) Following the Government review of the 100% submittal, the A-E shall submit final data and drawings with the A-E's professional seal with signed name to the Contracting Officer within 7 calendar days after receipt of the approval to produce the final deliverables. For additional information concerning submittal requirements refer to Appendix C.

3.1.9 Commissioning (Design Only)

(1) During the design phase, a third party commissioning authority (CxA) verifies the design development is consistent with the owner's project requirement (OPR).

The CxA's objectives are to communicate the Cx requirements to the project team members, perform an independent review of the design documentation, verify that Cx is included in construction documents, and facilitate cooperation among the project team members. The CxA creates a Cx plan to document the Cx process, roles and responsibilities, systems commissioned, and Cx schedule, and communicates the Cx plan to the contractor during a commissioning kickoff meeting.

(2) The types of systems that can be commissioned include but are not limited to:

Mechanical (HVAC, Chilled water, hot water, steam, piping, plumbing), Electrical (generators, switchgear/transformers, UPS systems, grounding/bonding, lighting, lighting controls, electrical metering, Fire & Life Safety (fire suppression, fire alarm), Integrated Systems (building automation, direct digital controls (DDC), CE cybersecurity; Specialty systems, Building Envelope (wall assemblies, fenestrations (windows and doors), roof construction, and waterproofing.

3.1.10 Computer-Aided Drafting (CAD)

(1) Electronic Media:

a. All drawing files, X-refs, and images for the project must be in compliance with the LAFB CAD Standards as provided in Appendix C.

b. Must be on DVD.

c. Drawings must be in AutoCAD and PDF format.

d. Disks and their cases must be labeled with a minimum of: A-E firm name, project number, project title, and date of submission.

e. Design drawings and other files for projects become US Government property and shall become part of the 47 CES drawing records or used by the US Air Force.

(2) Drawings: The A-E shall submit the required size, media, and number of sets, as specified for each submittal. All sheets must be consecutively numbered.

(3) CAD Project File List: The CAD Project File List is a document that describes all of the files in a project. The following is the specific information required:

a. A description of the project:

• Project number and title (if multiple projects, list all).

• Any related projects.

b. A description of the project development:

• List of drawing numbers from as-built drawings or Base Comprehensive

Plan tabs that were used to create the drawing files.

• Type of site surveys or investigations performed.

• Site conditions that differ from above drawings.

c. Drawing files:

• File names.

• Descriptions.

• Files referenced.

3.1.11 Non-Graphic Documentation

(1) The A-E shall use a computer to produce all non-graphic documentation as follows:

(2) MS Word shall be used for all word processing applications. A word processing program other than MS Word may be used, but the files must be saved in MS Word(.docx) format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Arial as the font. In addition, provide PDF files of all MS Word documents.

(3) MS Excel shall be used for all spreadsheet applications. A spreadsheet program other than MS Excel may be used, but the files must be saved in an MS Excel(.xlsx) format and the A-E must ensure that the documents are saved without loss of data or structure. In addition, provide PDF files of all MS Excel documents.

(4) Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.2 PERIOD OF PERFORMANCE

(1) The A-E shall perform the work and services in the time allowed as indicated on the following table. The number of calendar days will be specified for each individual project TO. Notice to Proceed (NTP) is issued by the Air Force Contracting Officer (CO). Unless otherwise specified in the task order, the Government reserves up to 21 calendar days for review of each design submittal.

The Government will provide review comments to the A-E and a design review will take place after each design submittal.

SERVICE REQUIREMENT DAYS

CONTRACT

CALANDER

DAYS

2.1 Project

Orientation Visit

Number of calendar days after Notice to Proceed (NTP). 0

2.2 Basis of

Design/Study Submittal

Number of calendar days due after the Project Orientation Visit. 0

Government required review days after Basis of Design is received by the (CO)

2.3 Charrette Report

Number of calendar days due after Government approval of the Basis of Design

Government required review days after Charrette Report is received by (CO)

2.5 Preliminary (35%)

Submittal

Number of calendar days due after Government approval of the Charrette Report

Government required review days after Preliminary (35%) Design is received by (CO)

2.6 Interim (65%)

Submittal

Number of calendar days due after Government approval of the Preliminary (35%) Design

Government required review days after Interim (65%) Design is received by the (CO)

2.7 Final (95%)

Submittal

Number of calendar days due after Government approval of the Interim (65%) Design

Government required review days after Final (95%) Design is received by the (CO)

2.8 Corrected-Final

(100%) Submittal

Number of calendar days due after Government approval of the Final (95%) Design

3.3 DESIGN REVIEW CONFERENCES

(1) In addition to the Charrette, the A-E team shall attend the following three scheduled design review conferences to be held at Laughlin Air Force Base (LAFB) or via teleconference as specified on individual TOs: (1) Preliminary (35%) Design Review Conference; (2) Interim (65%) Design Review Conference, and (3) Final (95%) Design Review Conference. The A-E is responsible for addressing/resolving all design comments after each design review meeting with follow-up minutes. The outcome of all comments must be incorporated into the design before the next design submittal is due. All Government design comments shall be complied with or resolved with the individual who made the comment or their representative prior to proceeding to the next submission. If designs are incomplete, submitted before all design comments have been resolved, or if submitted designs do not accurately reflect the agreed-upon changes, then the Government can reject submission of designs and A-E is responsible for making required changes and resubmitting at no cost to the Government. Additional conferences will be necessary only if there are issues that cannot be resolved via telephone conferences. All design review conferences shall accomplish the

(2) Review design progress.

(3) Provide guidance and design criteria.

(4) Ensure that design criteria and regulations are met.

(5) Discuss and resolve design review comments.

3.4 SUBMITTALS

(1) The A-E shall submit the following sets of Submittals to the Air Force Project Manager and Air Force Contracting Officer by whatever means necessary to meet the submittal schedule: (The number of sets will be specified for each project TO.)

3.4.1 Basis of Design/Study Submittal

(1) Air Force Project Manager (TBD at TO)

a. (TBD at TO) set (s) (Binder Format).

b. (TBD at TO) (s) (Electronic Copy)

(2) Air Force Contracting Officer - Transmittal letter only indicating distribution of all sets

3.4.2 Charrette Report Submittal

a. (TBD at TO) set (s) of Report (Binder Format).

b. (TBD at TO) set (s) of Report (Electronic Copy) sets.

3.4.3 Preliminary (35%) Submittal

(2) (TBD at TO) set (s) of Design Analysis (Bound and Electronic Copies)

(3) (TBD at TO) set (s) of Drawings (Bound)

(4) (TBD at TO) set (s) of CAD Project File List and CAD Project Files

(5) (TBD at TO) Air Force Contracting Officer - Transmittal letter only indicating distribution of all sets.

3.4.4 Interim (65%) Submittal

a. (TBD at TO) set(s) of Design/Study Analysis

b. (TBD at TO) set (s) of Drawings (Bound)

c. (TBD at TO) set (s) of Drawing PDF files (Electronic Copy)

d. (TBD at TO) set (s) of Specifications (Bound and Electronic Copies).

e. (TBD at TO) set (s) of Project Schedule

f. (TBD at TO) set (s) of SID Package (3- Ring Binder Format).

g. (TBD at TO) set (s) of Schedule of Materials (Electronic Copies).

h. (TBD at TO) set (s) of CAD Project Files (Electronic Copies)

i. (TBD at TO) set s) of Engineering Form 4288 Submittal Register (Electronic Copies)

3.4.5 Final (95%) Submittal

a. (TBD at TO) set(s) of Design/Study Analysis (Bound and Electronic Copies)

c. (TBD at TO) set (s) of Specifications (Bound and Electronic Copies).

d. (TBD at TO) set (s) of Project Schedule

e. (TBD at TO) set (s) of SID Package (3- Ring Binder Format)

f. (TBD at TO) set (s) of Schedule of Materials (Electronic Copies)

g. (TBD at TO) set s) CAD Project Files. (Electronic Copies).

sets

3.4.6 Corrected Final (100%) Design Submittal

a. (TBD at TO) set (s) of Design Analysis

c. (TBD at TO) set (s) of Drawing PDF files (Individual DVD’s)

d. (TBD at TO) set (s) of Specifications (Bound and Individual DVD’s)

e. (TBD at TO) set (s) of Project Schedule

f. (TBD at TO) set (s) of SID Package (3- Ring Binder Format)

g. (TBD at TO) set (s) of Schedule of Materials (Individual DVD’s)

h. (TBD at TO) set (s) of CAD Project Files (Individual DVD’s)

i. (TBD at TO) set (s) of Engineering Form 4288 Submittal Register (Individual DVD’s)

j. (TBD at TO) set (s) of DD Form 1354 (Individual DVD’s)

3.5 MAILING ADDRESSES

(1) Air Force Project Manager:

a. “Will be specified on each TO.”

(2) AIR FORCE CONTRACTING OFFICER:

b. “Will be specified on each TO.”

3.6 COST ESTIMATES AND SOFTWARE REQUIREMENTS

3.6.1 Cost Estimates

(1) The Architect-Engineer shall prepare a detailed cost estimate covering all material and labor costs incident to the planned and specified construction. The estimated cost shall be escalated for the expected year of design construction. Cost estimates shall be prepared on AF Form 3052 (or a custom form as approved by the Contracting Officer) and marked "CUI" on the top and bottom of each estimate sheet. The cost estimate shall not be mentioned in any other documents submitted to the government for use by others. Only 47 CEN and 47 CONS shall receive the cost estimate.

(2) The A-E is responsible to stay within the construction cost limitations. If the A-E's estimate indicates that the project, as designed, exceeds the cost limitation, the A-E shall prepare and submit project additive alternates for a usable facility with cost equal to the budgeted amount. If the project with additive alternates will not provide for a complete and usable facility, submit detailed recommendations for meeting established project criteria and upon receipt of approval of recommendations or other instructions, the A-E shall revise the drawings and/or specifications accordingly.

(3) At the option of the Government, the A-E shall use a third-party cost estimating firm to accomplish the cost estimate.

(4) A-E cost estimates shall be provided at each stage of the design process.

a. Square foot or assembly level estimates are acceptable with the Basis of

Design/Study Submittal I Pre-Design Cost Estimate.

b. All other design submittals (35%, 65%, 95%, and 100%) shall consist of detailed line items estimates.

(5) A-E cost…