atch (3) afrl scholars 2013 sow (kirtland) v8.doc

Statement of Work for

AFRL Scholars Program Phillips Research Site (PRS) 14 August 2012

1.0 Background: Each year, the Air Force Research Laboratory (AFRL) Directed Energy (RD) and Space Vehicles (RV) Directorates has provided summer research and development opportunities for approximately 200 high school and college students interested in science and engineering. The students work under three programs: Space Scholars for graduate students interested in aerospace technology; Directed Energy Scholars for graduate students interested in lasers, optics, high power microwaves, and related technologies; and Phillips Scholars for high school students and college undergraduates interested in science and engineering careers.

2.0 Objective: The objective of this effort is for the Recipient to assist PRS in administration of the AFRL RD/RV 2013 summer scholar program.

3.0 Recipient Responsibilities:

3.1 Arrange for approximately 200 high school, college undergraduate, and graduate students to be provided summer internships to conduct research and development at Kirtland Air Force Base, New Mexico, Maui, Hawaii, and Sunspot, New Mexico.

3.1.1 Scholars will be selected from applicants that have responded to the PRS Scholars Program announcement(s). Scholars will be selected based on their academic status and record, the quality of their response to PRS research topics, letters of recommendation (if any), and on recommendations provided by AFRL scientists and engineers. Particular emphasis will be placed on providing internships to well-qualified female and underrepresented minority applicants. The minimum age for the PRS Scholars Program is 16.

3.1.2 Scholars shall receive weekly stipends based on the standard GS-schedule for the Rest of the United States (RUS) (Office of Personnel Management - http://www.opm.gov/oca/) pay as follows:

*Education Level shall be based on credits earned during the Spring semester

3.1.2.1 Scholars assigned to Maui, Hawaii, may be reimbursed for travel expenses and lodging and meals up to the maximum government authorized per diem amounts (GSA Per Diem Rates - http://www.gsa.gov/portal/category/21287).

3.1.3 All Scholars must work a minimum of 8 weeks but not more than 18 weeks, within the period 01 May through 30 September. Specific dates for scholar assignments shall be coordinated with the Technical point of contact listed below.

3.2 Administration of the PRS scholar program includes:

· Obtain and process scholar applications

· Process appropriate paperwork for the scholars to obtain access to the various work-site locations, AFRL facilities, and the Air Force computer network

· Assist with scholar in- and out-processing

· Assist scholars with finding suitable lodging

· Schedule at least 4 scholar seminars at Kirtland AFB, 2 of which must include a guest S&E speaker

· As requested by the PM, and upon availability of funding, arrange for travel and reimbursement of expenses for scholar participation in off-site alternate research, testing, or conferences

· Provide PRS access to scholar application materials

· Provide a website for scholars to apply to AFRL provided topics

· Provide onsite support during the summer scholar program to include six weeks prior to the first scholar arrival through two weeks following the last scholar departure at Kirtland Air Force Base

· Obtain background investigation for individuals requiring access to the PRS network and/or access to restricted facilities

3.3 Personnel Security.

3.3.1 Ensure all personnel have appropriate clearances and access credentials in accordance with DOD 5200.2-R “Personnel Security Program” (http://www.dtic.mil/whs/directives/corres/pdf/520002r.pdf) and AFI 31-501 “Personnel Security Program Management” (http://www.e-publishing.af.mil/shared/media/epubs/AFI31-501.pdf). Individuals must, at a minimum, maintain eligibility for an interim Secret clearance.

3.3.2 Access to Government computer systems and secured facilities requires clearance checks through JPAS. Common Access Cards (CACs) require background checks prior to issuance. The process for this includes submitting personal information for each applicant to the government's Trusted Agent for input into the Contractor Verification System. The issuance of CACs will be at Government expense.

3.3.3 In accordance with DoD 5220.22-M “National Industrial Security Program Operating Manual (NISPOM)” (http://www.dtic.mil/whs/directives/corres/pdf/522022m.pdf), request personnel security clearances NLT seven (7) days after acceptance of an employment offer. Provide a list of all new employees upon hiring actions for cross-reference with the Joint Personnel Adjudication System (JPAS). Maintain records of all employees’ security clearances until the end of the contract.

3.4 Information Security: The Recipient is prohibited from attaching any computer hardware or removable media (i.e., CD-R/W, flash drive, digital camera, smart phone) to the PRS network, or running any computer software unless it 1) is government furnished equipment, or 2) has been certified and accredited according to current PRS Operating Instructions. Any such requests for reconfiguration, upgrade, or addition of computer hardware or software must be approved by the Phillips Research Site Designated Approval Authority (DAA) Representative via the Recipient's submission of a written request to the PRS Program Manager. Recipient use of computer modems on any machine attached to the PRS network is prohibited unless prior written approval is obtained from the PRS DAA Representative. Use of commercial internet service providers is prohibited unless prior written approval is given by the PRS DAA Representative.

3.5 Mandatory Training (Government-Provided). The Recipient shall comply with the mandatory training requirements of Kirtland AFB and AFRL PRS as required for Government Data Systems Access and/or on-base performance (e.g., Annual Information Assurance Training, Information Protection Training, Force Protection, Social Networking and Cyber Security Awareness Training, Privacy Act Training, OPSEC Awareness, Initial/Quarterly Security Training, Annual Fire Extinguisher Training, Software Licensing).

3.6 Safety Requirements. The Recipient and personnel assigned to RD/RV facilities shall comply with all safety requirements imposed by the Federal Government, the Air Force, and KAFB. Such requirements are delineated in Air Force Policy Directive (AFPD) 91-2, “Safety Programs,” AFI 91-301, “AF Occupational and Environmental Safety, Fire Protection and Health Program” (with AFMC Supplements), AFRL 91-1, “Commander’s Safety and Health Policy,” and AFI 91-202, “USAF Mishap Prevention Program”, and AFMCSUP1 “Contract Safety Program”.

3.6.1 Additional Safety Requirements. Some PRS laboratories require the Scholars use of lasers for their projects. With that additional safety requirements need to be arranged for including a baseline laser eye exam in accordance with the American National Standards Institute Z136.1-1993. The ANSI Z136.1, 1993 protocol for the pre-assignment eye examination for laser personnel includes:

· Ocular history for previous eye injuries and illness

· Visual Acuity test

· Grid test (Amsler or equivalent)

· Color Vision test

4.0 Recipient Reporting Requirements: In addition to the requirements of Article 7.011 “Performance Reports – Annual”, Recipient shall arrange for collection and reporting of data to document the scholars’ research contributions and to assist AFRL in assessing the effectiveness of its Scholars programs. The data shall include:

· Individual scholar profiles including a one or two line description of their project

· Presentations by each scholar or team summarizing their research project

· Brief technical reports from each scholar summarizing their research project

· Numbers and diversity of scholars

· Scholar assessment of their summer internship and any recommendations for improvements

· Mentor evaluations of scholar quality and productivity

5.0 Requesting Agency (AFRL) Responsibilities:

5.1 Provide site-specific management for the AFRL Scholars program.

5.2 Ensure the availability and timely allocation of funding to the Recipient.

5.3 Review scholar applications and provide recommendations for hiring to the Recipient.

5.4 Assign mentors for each scholar.

5.5 Provide on-site working space at the various worksites and basic safety, security, and IT accessories (computers, phones, etc.) and access to AFRL’s computer network.

5.6 Provide access to AFRL research and testing facilities, personal protective equipment, and equipment in support of scholar research.

6.0 PRS Points of Contact:

6.1 Technical – David “Tony” Hostutler, david.hostutler@kirtland.af.mil, ph. 505-846-5162

6.2 Contracting – Evangeline Lopez, evangeline.lopez@kirtland.af.mil, ph. 505-846-4945 NOFO-13-RVK-01 -- PRS Task Order Attachment 3