Atch_2_SOW.pdf

SAN ANTONIO MISSIONS NATIONAL HISTORICAL PARK

BEXAR COUNTY, TX

SCOPE OF WORK

REPLACE INTRUSION ALARM SYSTEMS PARKWIDE

PMIS 343081

NATIONAL PARK SERVICE

INTERIOR REGIONS 6 | 7 | 8

Table of Contents

1. Project Introduction

Location and Facilities

Project Description

Codes and Standards

Existing Conditions

1.4.1. Mission Concepcion Contact Station

1.4.2. Harris House

1.4.3. Mission San Juan Contact Station

1.4.4. Mission San Juan Barn

1.4.5. Mission Espada Contact Station

2. Scope of Work

Intrusion Alarm System Requirements

Period of Performance

Location SOW Specifics

2.3.1. Mission Concepcion Contact Station

2.3.2. Harris House

2.3.3. Mission San Juan Contact Station

2.3.4. Mission San Juan Barn

2.3.5. Mission Espada Contact Station

Quality Assurance

2.4.1. Installation

2.4.2. Equipment Removal or Replacement

2.4.3. Pre-Testing and Final Testing

2.4.4. Fully Operational

Training

3. Bid Add Options

Bid Add Option A: Replace Headquarters Building & Facility Management Shop Alarms

3.1.1. Headquarters Building

3.1.2. Facility Management Shop

Location SOW Specifics

3.2.1. Headquarters Building

3.2.2. Facility Management Shop

4. Additional Requirements

Project Schedule

Safety

Security

Travel

Project Meetings

Existing Conditions and Coordination

Staging Areas

Parking of Work Vehicles

Hot Work Permit

Smoking

Emergency Procedures

Restrooms

Waste Management

5. Submittals

Initial Submittals

Warranty Certificate

Operations & Maintenance Manual

Shop Drawings

5.4.1. General Drawing Requirements

5.4.2. Title Sheet Requirements

As-Built Shop Drawings

Final Deliverables

1. Project Introduction

Location and Facilities

This project pertains to the facilities within the San Antonio Missions National Historical Park (SAAN), located in San Antonio, Texas. The park encompasses five specific sites, featuring a variety of facilities that stretch approximately 7 miles along the south side of the city, adjacent to the San Antonio River. While these facilities are in close proximity to one another, the park spans two distinct zip codes: 78210 and 78214. The main address for SAAN is 2202 Roosevelt Ave, San Antonio, TX 78210.

Project Description

This Scope of Work (SOW) outlines the requirements for replacing intrusion alarm systems in five designated buildings at San Antonio Missions National Historical Park (SAAN), with a bid add option to replace systems in two additional facilities. The objectives of this project are to modernize the security infrastructure, separate intrusion and fire alarm functionalities, and ensure compliance with current NPS, DOI, and industry standards.

The Contractor shall perform the following tasks:

• Remove and dispose of existing intrusion alarm systems and components in compliance with applicable disposal regulations.

• Furnish and install new intrusion alarm systems, as specified in Section 2.1, ensuring full coverage and separation from existing fire alarm systems.

• Ensure all systems communicate with the park's designated central monitoring station via dual-path LTE/Internet connectivity.

• Provide as-built drawings accurately reflecting system installation.

• Deliver comprehensive staff training to park personnel on system operation and maintenance.

The existing systems vary from outdated commercial to residential-grade setups, ranging from 5 to 20 years old. These systems no longer meet the operational requirements of SAAN, the National Park Service, or the Department of the Interior and are to be fully replaced under this contract.

The Contractor is responsible for all labor, tools, materials, equipment, permits, internal coordination, incidental design, travel, and documentation to deliver a complete and code-compliant system. All work shall conform to the latest editions of applicable federal, state, and local codes, as referenced in Section 1.3.

Codes and Standards

The Contractor shall secure all necessary permits and ensure that all work complies with the latest editions of the following codes and standards. In the event of a conflict between this SOW and a listed standard, the more stringent requirement shall govern unless otherwise directed by the Contracting Officer.

• International Building Code (IBC) – International Code Council

• National Electrical Code (NEC) – NFPA 70

• International Fire Code (IFC) – International Code Council

• Underwriters Laboratories (UL) Standards – Including but not limited to UL 681 (Installation and Classification of Burglar and Holdup Alarm Systems) and UL 827 (Central Station Services)

• International Mechanical Code (IMC) – International Code Council

• International Plumbing Code (IPC) – International Code Council

• ASHRAE Standards – American Society of Heating, Refrigerating, and Air- Conditioning Engineers

• OSHA Regulations – 29 CFR 1926

• Electronic Security Association (ESA) and Security Industry Association (SIA) best practices

The Contractor is responsible for ensuring all components and installation methods meet or exceed the above standards and any additional requirements established by Authorities Having Jurisdiction (AHJs).

Existing Conditions

The SOW requires the Contractor to provide a complete code compliant intrusion alarm system for the following locations at SAAN. General information about existing equipment at each facility is provided below:

1.4.1. Mission Concepcion Contact Station

A. General: Main visitor check-in/information desk for the Mission Concepcion.

Contains administrative office, utility room, and closet. Adjacent to the office are three restrooms.

B. Address: 807 Mission Rd, San Antonio, TX 78210 C. Approximate building area: 1,960 square feet (sf) D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through a dry contact signal to the Ademco intrusion system through a landline system.

ii. 5 motion sensors

iii. 1 door contact sensor

iv. 2 glass break sensors

v. 2 duress buttons

b. Fire Alarm Components:

i. 1 Honeywell VISTA-128FBP-9 Combination Fire/Intrusion keypad

ii. 7 smoke detectors

iii. 1 manual pull station

E. Location Map:

1.4.2. Harris House

A. General: Two separate stories. Management and Law Enforcement center for SAAN. Contains offices, general storage, fitness center, and meeting spaces.

B. Address: 6539 San Jose Dr, San Antonio, TX 78214 C. Approximate building area: 3,000 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through a dry contact signal to the Ademco intrusion system through a landline system.

ii. 5 motion sensors

iii. 13 door contact sensors

iv. 4 glass break sensors

b. Fire Alarm Components:

i. 4 Honeywell VISTA-128FBP-9 Combination Fire/Intrusion keypad

ii. 4 smoke detectors

iii. 6 manual pull stations

1.4.3. Mission San Juan Contact Station

A. General: Main visitor check-in/information desk for the Mission San Juan. Contains administrative space and museum displays.

B. Address: 9101 Graf Rd, San Antonio, TX 78214 C. Approximate building area: 2,300 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through a dry contact signal to the Ademco intrusion system through a landline system.

ii. 4 wireless motion sensors

iii. 5 door contact sensors

iv. 2 window contact sensors

v. 1 duress button

b. Fire Alarm Components:

i. 1 Honeywell VISTA-128FBP-9 Combination Fire/Intrusion keypad

ii. 3 smoke detectors

iii. 3 manual pull stations

1.4.4. Mission San Juan Barn

A. General: Storage facility for farm and miscellaneous equipment B. Address 9103 Villamain Rd, San Antonio, TX 78223 C. Approximate building area: 2,000 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through a dry contact signal to the Ademco intrusion system through a landline system.

ii. 2 motion sensors

iii. 2 door contact sensors

iv. 4 garage door contact sensors

b. Fire Alarm Components:

i. 2 Honeywell VISTA-128FBP-9 Combination Fire/Intrusion keypad

ii. NOTE: This building does not have a fire alarm system.

1.4.5. Mission Espada Contact Station

A. General: Main visitor check-in/information desk for Mission Espada. Contains administrative spaces and museum displays.

B. Address: 10040 Espada Rd, San Antonio, TX 78214 C. Approximate building area: 5,372 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through a dry contact signal to the Ademco intrusion system through a landline system.

ii. 7 wireless motion sensors

iii. 11 door contact sensors

iv. 3 window contact sensors

v. 1 duress button

b. Fire Alarm Components:

i. 1 Honeywell VISTA-128FBP-9 Combination Fire/Intrusion keypad

ii. 9 wireless smoke detectors

iii. 6 wireless manual pull stations

2. Scope of Work

Intrusion Alarm System Requirements

In accordance with this SOW, the Contractor shall determine and verify all site-specific information necessary for the execution of this project. The Contractor shall provide a complete, addressable security system that meets the following requirements, based on applicable codes and manufacturer specifications:

• The design and installation of the security system must be carried out by professionals with a minimum of five years of experience in installing intrusion systems in Texas, along with manufacturer certifications for the equipment being installed.

• All new devices shall be wireless, except where manufacturer specifications or codes specifically note otherwise.

• All new intrusion alarm communicators shall be LTE/Internet Dual-Path Alarm Communicators with image sensor functionality and compatible with AT&T SIM services.

• All new motion detectors shall be dual technology with pet immunity rated for up to 85 lbs.

• All new control panels shall be housed in lockable enclosures (no keypads), support at least 32 programmable zones, and include a minimum of 70 programmable user codes plus one master code. Panels must be equipped with auto-resetting transformers and 12V 7.8 AH backup batteries.

• All new panic/duress buttons shall be wireless, with installation locations confirmed by the Contracting Officer's Representative (COR) and the park.

• All new intrusion keypads shall be full-message LCD hardwired keypads with English function keys. The Contractor shall use existing wiring where possible based on the replacement of existing keypads, confirming that the wiring still functions properly. Any new locations or additional wiring installations shall be approved by the COR and the park through proper procedures.

• Redundant security detection coverage shall include combination door contacts, window contacts, glass break sensors, and motion detectors throughout all buildings. At a minimum, devices shall be installed in each room with a window or door in the exterior wall.

• Provide call-out capabilities for intrusion alarm systems to the park-designated central monitoring station.

• The Contractor shall ensure that exterior notification devices currently in place are compatible with upgraded detection components and meet current codes and standards. Exterior intrusion alarm system notification shall include at least a 120 dB exterior siren. If exterior notification devices are not compatible or do not meet requirements, they shall be replaced to comply with new standards.

• Intrusion alarms must be separated from fire alarms, and a current keypad must remain in place as an annunciator for the fire alarm. The Contractor shall ensure that all fire alarms continue to function as they did prior to installation.

• The Contractor shall exercise “good engineering judgment” to design a user-friendly system, minimize the use of multiple power supplies and control units, and ensure compliance with recognized codes and manufacturer requirements.

Period of Performance

A. Work shall be completed 90 calendar days after contract award effective date. This is inclusive of potential weather days and product lead times. The time stated for completion shall include all tasks outlined in this SOW and the final clean-up of the premises. No installation debris will be left on premises.

Location SOW Specifics

The Contractor shall deliver fully compliant intrusion alarm systems based on Section

2.1 Requirements and specifics for the following buildings:

2.3.1. Mission Concepcion Contact Station

A. This building has windows that do not open.

B. Do not include any exterior restroom doors in the new intrusion alarm system.

2.3.2. Harris House

A. The location and installation method for exterior notification devices and wired keypads must be submitted to the COR and the park for approval, given the historic significance of the building. A wireless device is preferred; if that is not an option, any installation should aim for minimal damage to the building. Additionally, matching the exterior wall color is preferred.

B. This building has sliding windows that open.

C. The keypad located near the upper floor stairwell door shall be removed from service.

2.3.3. Mission San Juan Contact Station

A. The location and installation method for exterior notification devices and wired keypads must be submitted to the COR and the park for approval, given the historic significance of the building. A wireless device is preferred; if that is not an option, any installation should aim for minimal damage to the building. Additionally, matching the exterior wall color is preferred.

B. This building has windows that do not open.

2.3.4. Mission San Juan Barn

A. This unconditioned facility is ventilated but lacks insulation and temperature regulation. Intrusion system components shall be selected and installed to ensure reliability under extreme ambient conditions common to South Texas.

B. This building does not have windows.

C. Additional motion detection sensors will be necessary to provide 360-degree detection capabilities inside the facility.

2.3.5. Mission Espada Contact Station

A. The location and installation method for exterior notification devices and wired keypads must be submitted to the COR and the park for approval, given the historic significance of the building. A wireless device is preferred; if that is not an option, any installation should aim for minimal damage to the building. Additionally, matching the exterior wall color is preferred.

B. This building has sliding windows that open.

C. Do not include the exterior door to the restroom vestibule or sensors inside the vestibule or restrooms in the new intrusion alarm system. However, two separate doors leading to the interior sections of the building shall be included in the system.

Quality Assurance

2.4.1. Installation

A. All intrusion alarm wiring circuits shall conform to the requirements of NFPA 70.

B. Wires connected through splicing shall have the same color insulation. All connections shall be accessible for inspection and servicing and shall be clearly identified on the Contractor's record drawing.

C. All circuits shall be run non-spliced in continuous lengths between devices, networks, or other equipment related to the performance of the system.

D. All wire shall be free from any mechanical failures (i.e., open circuits, shorts between conductors, or shorts to earth ground).

E. Where wired components are replaced with wireless components, the Contractor shall remove any unused or obsolete wires, as well as any exposed or empty conduit outside of the walls. Any conduit that is hidden within the walls shall remain in place and must be properly capped and covered to match the existing wall, preventing further damage to the building's masonry or walls.

F. The Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The quality of all work shall be the responsibility of the Contractor. The Contractor shall inspect and test all work as needed to ensure that the quality of materials, workmanship, work, finish, and functional performance is in accordance with the

SOW.

G. The Government shall periodically evaluate the Contractor’s performance in accordance with this SOW.

H. All new equipment shall conform to the manufacturer’s instructions and guidelines for installation and start-up.

2.4.2. Equipment Removal or Replacement

A. The packaging and disposal of operational detection equipment that has been removed shall be done legally and responsibly.

B. Damaged walls and surfaces shall be patched and painted to match the existing medium, to the satisfaction of the COR.

C. Any new devices contaminated by debris, dust, drops, etc., shall not be cleaned;

they should be discarded and replaced with new devices.

2.4.3. Pre-Testing and Final Testing

A. Prior to the scheduled final system acceptance walkthrough, the system shall be 100% pre-tested in accordance with applicable standards, codes, and manufacturer requirements. All test results shall be recorded. Any device or component failing pre-testing or not meeting the performance requirements shall be repaired or replaced and re-tested.

B. Upon completion of final pre-testing, the Contractor shall demonstrate the performance of the installed system through a final testing walkthrough with the COR and park-designated physical security staff.

C. The Contractor shall provide documentation for both testing phases, including:

a. Written certification that the equipment has been inspected and tested by a manufacturer's certified representative.

b. Written certification that the equipment is installed in accordance with the manufacturer's recommendations and UL listings.

c. Written certification that the equipment is in proper working order.

2.4.4. Fully Operational

A. Existing equipment shall always be maintained as fully operational until new equipment has been tested and accepted by the COR.

B. As new equipment is installed, it shall be temporarily labeled “NOT IN SERVICE” until it is accepted.

C. Tags from new equipment shall be removed when the intrusion alarm system is accepted and put into service.

Training

A. The Contractor shall schedule training sessions with the COR at the final acceptance walkthrough and provide two separate training sessions:

a. One training session of up to six hours for all designated SAAN physical security personnel on all installed intrusion alarm systems. This session shall utilize a manufacturer's authorized service representative to demonstrate, train, and address questions and concerns regarding master code administrative functions, features, troubleshooting, and maintenance. This training shall occur first.

b. One training session of up to six hours for all designated SAAN supervisory personnel on all installed intrusion alarm systems. This session shall also utilize a manufacturer's authorized service representative to demonstrate, train, and address questions and concerns regarding operational user code functions, features, troubleshooting, and maintenance.

i. The Contractor shall provide at least twelve printed copies, as well as one electronic copy (see Section 5.3 Operations & Maintenance Manual) of specific written instructions to SAAN supervisory personnel during this training. These instructions shall assist in facilitating training for park personnel on how to use the systems, describing step-by-step procedures for daily operations and including basic troubleshooting specific to the installed systems.

3. Bid Add Options

This section identifies supplemental work that may be included in the contract at the Government’s discretion. Bid Add Options are additive in nature and provide pricing and technical scope for additional facilities or tasks beyond the base scope. Each option shall be priced and proposed separately, but the Contractor shall incorporate these tasks into the same schedule and quality standards if awarded. The Bid Add Option(s) outlined herein shall be treated with the same level of detail and execution standards as those defined in Section 2.

Bid Add Option A: Replace Headquarters Building & Facility Management Shop Alarms

Bid Add Option A involves replacing the existing intrusion alarm systems at both the park Headquarters Building and the Facility Management Shop, which are located adjacent to each other. These replacements shall include all requirements listed in Section 2.1 and will separate the current system, which is programmed to secure both facilities together, into two distinct intrusion alarm systems. Currently, personnel can secure or unsecure either building from either facility's keypad because both buildings share the same partition.

3.1.1. Headquarters Building

A. General: Main administrative building for park management and staff, featuring conference and breakroom areas.

B. Address: 2202 Roosevelt Ave, San Antonio, TX 78210 C. Approximate building area: 8,440 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is through an AT&T dual-path communicator.

ii. 3 motion sensors

iii. 3 door contact sensors

iv. 15 glass break sensors

v. 1 duress button

b. Fire Alarm Components:

i. NOTE: This building’s intrusion and fire alarms systems are already separated. The fire alarm system is not owned or maintained by the

NPS.

3.1.2. Facility Management Shop

A. General: Main reporting building for the Facility Management Division. Contains administrative space, garage bays, and workshop and storage areas.

B. Address: 2202 Roosevelt Ave, San Antonio, TX 78210 C. Approximate building area: 5,800 sf D. Existing systems:

a. Intrusion Components:

i. The "call out" to central monitor station is currently through the dual-path communicator located in the Headquarters Building.

ii. 1 motion sensor

iii. 2 door contact sensors

iv. 4 garage door contact sensors

v. 1 keypad

b. Fire Alarm Components:

i. NOTE: This building’s intrusion and fire alarms systems are already separated. The fire alarm system is not owned or maintained by the

NPS.

Location SOW Specifics

The Contractor shall deliver fully compliant intrusion alarm systems based on Section

2.1 Requirements and specifics for the following buildings:

3.2.1. Headquarters Building

A. Certain spaces in the building will require redundant door, motion, window, or glass break sensors due to heightened requirements and shall be coordinated with the COR for space identification. For all unidentified spaces, the Contractor shall use motion and door sensors for redundancy.

B. The exterior notification device shall be mounted on the western side of the building, in close proximity to the main entrance doors and positioned high enough to avoid tampering, based on the manufacturer's instructions and applicable codes.

C. This building does not require submittals for shop drawings or as-built drawings.

3.2.2. Facility Management Shop

A. This unconditioned facility is ventilated but lacks insulation and temperature regulation. Intrusion system components shall be selected and installed to ensure reliability under extreme ambient conditions common to South Texas.

B. Additional motion detection sensors will be necessary to provide 360-degree detection capabilities inside the facility.

C. This building has windows that do not open.

D. The exterior notification device shall be mounted on the western side of the building and positioned high enough to avoid tampering, based on the manufacturer's instructions and applicable codes.

E. This building does not require submittals for shop drawings or as-built drawings.

*Bid Option A shall be priced as an ADD to the base scope.*

4. Additional Requirements

This section outlines project-wide administrative, logistical, and procedural requirements applicable throughout the contract duration. It covers safety compliance, work hours, project coordination, staging limitations, emergency protocols, environmental and resource protection, and security measures. The Contractor is responsible for understanding and adhering to all requirements in this section to ensure the protection of Government personnel, visitors, assets, and historic resources. These provisions shall be implemented consistently across all locations and phases of work.

Project Schedule

The Contractor shall develop a detailed project schedule. This schedule shall include key milestones of the project, including start and finish dates, as well as proposed work times. The Contractor shall submit this schedule for review and approval prior to the commencement of work. The Contractor shall actively maintain and update the schedule as required by the COR.

Safety

A. The Contractor shall submit a project-specific Safety Plan prior to commencement of work and maintain a copy on-site at all times. The plan shall include:

a. Scope of work and site-specific hazards

b. Names and contact information for all safety personnel

c. Designation of a Site Safety Representative

d. Job Hazard Analyses (JHAs) for all phases of work, including ladder use, electrical installation, attic/ceiling access, and confined space entry where applicable

e. Emergency contacts and procedures

f. Fire prevention and protective measures during any hot work activities

B. All work shall be performed in strict compliance with OSHA 29 CFR 1926. The Contractor shall also install protective barriers, dust controls, and implement procedures to maintain a safe, irritant-free environment for building occupants.

Debris shall be removed daily. Waste shall be disposed of off-site in accordance with local, tribal, state, and federal regulations.

Security

A. The Contractor shall secure new equipment and materials while on site. No storage space is available for the Contractor at the park.

B. The Contractor shall comply with all park security policies.

Travel

Contractor shall be responsible for all travel related expenses for this project, including mobilization of equipment, tools, materials, labor, lodging, meals, and per diem.

Project Meetings

A. Pre-execution Meeting: The CO will arrange a virtual pre-execution meeting with the Contractor, their designated Site Superintendent, the COR, and designated park personnel. Notes of the meeting shall be recorded by the Contractor and distributed after the meeting. The meeting agenda shall include, at a minimum, the following:

a. Park rules and regulations

b. Correspondence procedures

c. Progress meetings

d. Lines of authority

e. Roles and responsibilities

f. Coordination of sub-contractors

g. Submittal process

h. Project schedule

i. Acceptance/rejection of the work

j. Labor standards and labor law application

k. Modifications

l. Safety plan and accident reporting

m. Medical emergency processes, availability, emergency numbers, and contacts

n. Park, natural, or cultural resource concerns

o. Visitation, access, and public relations

p. Site and schedule coordination

B. Progress Meetings: The Contractor will schedule weekly progress meetings with the COR, either at the beginning or end of the week, to review deliverables, scheduling, and any questions or concerns. Notes of the meeting shall be recorded by the Contractor and distributed after the meeting. The CO will also be provided an invitation to every meeting.

Existing Conditions and Coordination

A. The Contractor shall conduct a thorough site assessment and fully inform themselves of the limitations, physical constraints, and operational activities at each facility prior to starting work. All work must be coordinated with existing building systems, utilities, and stakeholder operations.

B. Normal operating hours at SAAN buildings are 7:00 AM to 5:00 PM. All work must be performed within these hours unless after-hours work is specifically authorized in writing by the Contracting Officer (CO) through the COR. After-hours work requests must be submitted at least 48 hours in advance. Any associated park staff overtime costs may be billed back to the Contractor.

C. Throughout the construction period, all buildings will remain in use by park personnel and the public. Work must be planned to minimize disruptions to daily operations, interpretive services, and public access, and shall be coordinated in advance with the COR.

D. The Contractor shall maintain access to all building entrances, ensure utilities remain functional, and use temporary controls where needed to protect sensitive interior features or cultural resources.

Staging Areas

The park does not have any overnight staging areas available for the Contractor. Work sites shall be limited to the smallest feasible area. Ground disturbances and site management must be carefully controlled to prevent undue damage to vegetation, soils, and archaeological resources, as well as to minimize air, water, soil, and noise pollution.

Work materials and equipment shall be confined to the immediate vicinity of the project site unless directed otherwise by the COR. All project work areas must be restored to their pre-work conditions once the work is complete. Standards for restoration and methods for determining when these standards are met shall be developed in consultation with the COR.

Parking of Work Vehicles

Parking for work vehicles shall be limited to existing paved parking lots. Any other access and parking near project sites must be approved by the COR.

Hot Work Permit

A Hot Work Permit, in accordance with park policies, is required for any work that generates sparks or excessive heat. The Contractor shall provide at least 48 hours' advance notice to obtain a Hot Work Permit from the COR. A qualified individual shall be designated to oversee fire protection responsibilities, which include providing and maintaining fire protection equipment and establishing safe work procedures for activities involving excessive heat or sparks.

Smoking

Smoking at the work site is prohibited. Due to drought conditions and the risk of wildland fires, smoking is permitted only within Contractor vehicles.

Emergency Procedures

Cell phone service is widely available at all project sites and in the city of San Antonio.

If emergency services are needed at the site, the Contractor shall dial 911 and then inform the COR of the situation via phone call or text.

Restrooms

Public restrooms are available at all project sites and are open during regular park operating hours.

Waste Management

Implement processes that minimize waste generation as much as possible. Reduce waste caused by over-packaging, poor planning, breakage, mishandling, contamination, errors, and other factors. Of the waste generated, as much as is economically feasible should be reused, salvaged, or recycled. Disposal of waste in landfills should be minimized. All materials unsuitable for recycling must be disposed of legally at public or private dumping sites outside the park.

5. Submittals

The Contractor shall provide all required submittals within the timeframes outlined below. All submittals shall be reviewed and approved by the COR and CO prior to commencement of corresponding work activities. Submittals shall be coordinated and clearly labeled to reflect their relevance to each section of the Scope of Work.

Initial Submittals

Within fourteen (14) calendar days of contract award, the Contractor shall submit the following for review and approval:

A. Detailed project schedule showing major work phases, milestones, and key dates B. Site-specific Safety Plan, compliant with OSHA 29 CFR 1926 C. Shop drawings showing proposed system layouts, device locations, and installation details (see Section 5.4) D. Proof of qualifications for:

a. Security system designer(s)

b. Installation technicians, including manufacturer certifications

E. List of all subcontractors, manufacturers, and material suppliers F. Draft version of the Warranty Certificate (see Section 5.2)

The Government will return review comments within seven (7) calendar days of receipt. No on-site work may commence until all required initial submittals have been approved.

Warranty Certificate

Upon system installation completion, the Contractor shall submit a warranty covering all parts, labor, and performance for a period of one (1) year. The warranty must include:

A. Certification of workmanship and materials B. Six-month sensitivity setting record (to be submitted twice within the warranty period) C. Coverage for up to ten (10) minor programming changes at no additional cost D. Provisions covering service costs related to nuisance or spurious alarms

The warranty shall begin upon final system acceptance by the COR.

Operations & Maintenance Manual

The Contractor shall submit one (1) electronic and twelve (12) printed copies of the complete Operations & Maintenance (O&M) Manual within fourteen (14) calendar days of project completion. The manual shall include:

A. Final approved submittals and product data B. System overview with component descriptions C. Panel and control specifications D. Illustrated instructions for arming/disarming, code changes, and common troubleshooting E. User and administrative code instructions F. Routine and preventative maintenance schedules G. Parts list with manufacturer names and part numbers H. Contact information for warranty and technical support I. Documentation of all installed devices including:

a. Manufacturer

b. Model

c. Serial number

d. Communication type (wired/wireless/LTE)

J. UL compliance certifications

This manual shall support both user-level and technical staff in operating and maintaining the systems.

Shop Drawings

A. Shop drawings shall be prepared by the Contractor, submitted to the government, and approved prior to the commencement of work on-site.

B. As-built drawings for the buildings and existing systems are not available; therefore, Contractors shall document existing building conditions as needed to develop the proposed shop drawings.

C. Contractors shall provide sufficient detail to communicate design intent without the need to recreate full as-built drawings.

D. Drawings shall be revised as requested by the COR until approved, at no additional cost to the Government.

5.4.1. General Drawing Requirements

Shop drawings must be submitted in both PDF (electronic) and 24" x 36" hard copy format. Each drawing shall:

A. Be to scale (minimum 1/8”) B. Indicate system type (intrusion), component types, device locations, and protection areas C. Show all floor plans, ceiling heights, conduit runs, and device mounting details D. Clearly indicate interface points with existing systems

5.4.2. Title Sheet Requirements

The Title Sheet for all shop drawings shall include the following information:

A. Project title and location

B. Clearly indicate the system type, device types, and locations of protection areas.

C. Contractor name, address, and contact information D. Drawing date and revision dates E. Drawing number and index F. Building square footage and occupancy classification G. List of applicable codes and standards H. Sequence of operations presented in matrix format (alarm response by input type) I. Name, address, and contact information for the monitoring station J. Complete wiring legend and symbol list

The Contractor shall ensure all shop drawings are submitted at a consistent scale (minimum 1/8") and clearly depict all devices, equipment, wiring routes, and coordination with existing building elements.

As-Built Shop Drawings

At project completion, the Contractor shall provide as-built drawings that reflect the final installation. As-builts shall document:

A. Actual device locations and types B. Routing of conduit or wiring C. Equipment changes or relocations D. System zoning and labeling As-built drawings must be submitted in the following formats:

A. One (1) full-size hard copy (24" x 36") B. One (1) electronic copy in PDF format All as-builts must be approved by the COR prior to final acceptance.

Final Deliverables

Within seven (7) calendar days of project completion, the Contractor shall provide the following deliverables:

A. Approved and certified as-built drawings B. Finalized O&M Manual (printed and electronic versions) C. Signed Warranty Certificate D. Final testing documentation:

a. Pre-testing results with pass/fail log

b. Final acceptance testing report with COR sign-off

E. Training documentation:

a. Sign-in sheets

b. Agendas

c. Training handouts provided to staff

F. Photo documentation of completed installations

2.5. Training