Atch 2. Addenda to FAR 52.212-1 and FAR 52.212-2.pdf

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with (IAW) these instructions.

The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Site Visit and Questions/Concerns

2.1 A site visit is scheduled for Thursday, 20 March 2025, 10:00 a.m. CST at JBSA Fort Sam Houston. All individuals wishing to attend must submit a request for base access no later than Thursday, 13 March 2025, by 10:00 a.m. CST. Requests shall be sent via email to Emily Rodriguez at emily.rodriguez.8@us.af.mil and Bismark Badu at bismark.badu.3@us.af.mil.

Base access request must include:

• Full Name (as it appears on Driver License)

• Date of Birth

• Country of Birth

• Driver License Number & State issued

• Company Representing

• Phone Number

Note: Please inform the above POC’s if company representative(s) have access to Air Force installations and do not require coordinated base access.

2.2 Questions and/or concerns regarding this Solicitation shall be presented in writing and directed via email to the Contracting Officer, Emily Rodriguez at emily.rodriguez.8@us.af.mil, and the Contract Specialist Bismark Badu at bismark.badu.3@us.af.mil.

All questions and/or concerns must be submitted no later than Tuesday, 25 March 2025. Late questions/concerns will not be accepted nor considered. Responses to questions will be posted to SAM.gov (the Contract Opportunities website).

3.0 Information Regarding Submission Requirements

Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, the complete proposal must be received not later than the date and time established in block 8 of the SF 1449, electronically, via email to all “recipients” detailed below:

Recipient: Emily Rodriguez

Email Address: emily.rodriguez.8@us.af.mil

Recipient: Bismark Badu

Email Address: bismark.badu.3@us.af.mil

All proposals delivered electronically in response to this solicitation shall reflect the following information noted in the comments section:

(1) Solicitation Number: FA301625R0002

(2) Offeror Point of Contact (Name, Phone Number and Email Address)

(3) List of Documents Submitted

Offerors should be aware of potential internet and website delays and take all necessary precautions. Late proposals will be processed IAW FAR 52.212-1(f) “Late submissions, modifications, revisions, and withdrawals of offers”.

All proposals must be in English. Faxed proposals will not be considered. Any proposal, modification, or revision, that is received after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition and it was the only proposal received.

4.0 Proposal Preparation and Format Instructions

This section provides general guidance for preparing proposals regarding the format and content of the proposal. Each volume shall be complete. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. By submitting your proposal, Offerors are representing that your firm will perform all the requirements specified in the solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors and subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

mailto:bismark.badu.3@us.af.mil

4.1 Page Limitations

Page limitations shall be treated as maximums. Total page count will be based on the electronic proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as an 8.5 x 11-inch document containing information. All information except for document numbers, page numbers, etc., shall be provided in an image area with no less than one inch (1”) in margin. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF

PAGES

Volume I. Contracting & Pricing

One (1) Original No page limitation

Volume II. Technical Proposal

One (1) Original plus, 1 Redacted copy)

Redacted copy should not include any reference to the company name or names of personnel and/or any identifying logos

Limit to no more than thirty

(30) pages.

4.2 Pages Counted

Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Section or Dividing Pages

(f) Blank Pages

4.3 Text

Text type should be Times New Roman or Arial, no smaller than 12-point font with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Roman or Arial 10-point font. Text lines will be, at a minimum, single-spaced.

4.4 Tables, Charts, Graphs, and Figures

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plants, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17-inches in document size. These documents will count as a single page and may only be used for large tables, charts, graphs, diagrams, and schematics, but not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

4.5 Labeling

Each volume (Volume I - Contracting & Pricing, Volume II – Technical Proposal) of the proposal shall be implemented and written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross-referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted. Elaborate formatting is neither necessary nor desirable. The title of each document (Volume I and Volume II) shall be labeled with the identity the Offeror’s name and volume title (Volume I- Contracting & Pricing, Volume II- Technical). Within each electronic document, the Offeror will identify the Offeror’s point of contact (to include name, phone number and email address), Volume number/title, RFP No. FA301625R0002 and RFP title “JBSA Municipal Solid Waste Management Services”. Replacement documents and information in response to evaluation notices (if any), shall be clearly identified with lines in the margin designating the change and the change highlighted in

YELLOW.

4.6 Proposal Clarity

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience and will base the evaluation on the information presented in the Offeror’s proposal.

5.0 Specific Proposal Instructions

To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts/electronic documents:

• Volume I – Contracting & Pricing

• Volume II – Technical Proposal

5.1 Volume I – Contracting & Pricing

5.1.1 Instructions

The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Section 1: Solicitation. Offeror must provide a signed copy of the SF 1449 from an individual legally authorized to bind the Offeror, and completed blocks 12, 17, and 30. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment shall be placed before the solicitation starting with the most recent amendment issued. Complete all contract clause fill-ins, if applicable.

Section 2: Schedule of Supplies/Services. The Offeror shall complete the Supplies or Services and Prices/Cost section of the RFP and the electronic Pricing Schedule spreadsheet and submit within Volume I. A unit price shall be proposed and inserted for each Firm-Fixed Price (FFP) Contract Line-Item Number (CLIN) for each performance period and shall be rounded up to two

(2) decimal places. For Not to Exceed CLINs, the Offeror(s) will not fill in or change the amount, but it will be added to the Total Evaluated Price (TEP). The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Supplies or Services and Prices/Cost section of the RFP and the electronic Pricing Schedule spreadsheet. Wages will be subject to Service Contract Act (SCA) increases over the contract life. Each Offeror shall submit the contracting & pricing volume IAW the format above.

Section 3: Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the SAM.gov website (System for Award Management) located at https://sam.gov. If the Offeror has not completed the annual representations and certification electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

Section 4: Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders which must be submitted on official letterhead. In addition to this authorization, the Offeror should include the financial institution or lender’s address and point of contact, including email and phone number, to be contacted with the authorization.

https://sam.gov/

5.2 Volume II – Technical Proposal

Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation and attachments herein and is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Section 1: Technical Factors and Subfactors. All the requirements specified in the solicitation are mandatory. The Offeror shall address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor. The responses will be evaluated against FAR 52.212-2, Evaluation—Commercial Products and Commercial Services.

Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Factor # 1 – Management Plan

The Offeror shall submit a “management plan” that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the Performance Work Statement (PWS). The plan should provide evidence of knowledge and capability of collecting and disposing of Municipal Solid Waste as defined in the solicitation. At a minimum, the plan should:

(i) Demonstrate a business approach for structuring, staffing (to include proposed manning), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS. The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications (including supervision).

(ii) Provide mitigating strategies and process designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

(B) Factor # 2 – Mobilization Plan

The Offeror shall submit a “mobilization plan” that details the method of procuring equipment required, to include whether equipment will be owned or leased and any financing required to secure the assets. The plan should provide a detailed deployment schedule of equipment as well as staffing activities to meet the contract start date. At a minimum, the plan should:

(i) Explain method of procuring and retaining equipment to meet the requirements of the PWS throughout the lifecycle of the contract.

(ii) Identify mobilization activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

(C) Factor # 3 – Quality Control Plan

The Offeror shall submit a “Quality Control Plan” (QCP) with a complete written system for identifying and correcting deficiencies. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

(i) The plan shall address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the Contracting Officer Representative (COR) and CO.

(ii) The plan shall describe the methodology to monitor deficiencies/complaints in relation to the performance standards. Describe the approach to inform employees of validated deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected.

(iii) The plan shall include samples of inspection forms, records, reports, and any other internal quality control methods.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are necessary, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

Addendum to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

Addendum to 52.212-2(a), Paragraph (a) is tailored as follows:

1.0 Basis for Contract Award

The Government intends to award one contract for this competitive, Small Business Set-Aside service acquisition. Award will be made to the technically acceptable offer with the lowest evaluated price who is deemed responsible IAW FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in a proposal being determined ineligible for award.

This contract will be awarded as Firm Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) in which the Government will utilize the Lowest Price Technically Acceptable (LPTA) source selection process IAW FAR 15.101-2. Technical tradeoffs will not be made, and no additional credit will be given for exceeding technical acceptability. The Government will consider, throughout the evaluation, the correction potential of any proposal. The judgement of such correction potential is within the sole discretion of the Government. If any aspect of an Offeror’s proposal does not meet the Government’s requirement, and is not considered correctable, the Offeror may be ineligible for award.

It is the Government’s intent to evaluate proposals and award contracts without discussions with Offerors (except clarifications as describe in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary.

1.1 Evaluation Process

Offerors will be ranked from lowest to highest based on initial assessment of Total Evaluated Price (TEP), followed by a full evaluation of technical acceptability. Price analysis techniques will be utilized to determine price reasonableness.

1.2 Price Factors

1.2.1 Price Evaluation

An Offeror’s proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Supplies/Services by the proposed unit price for each CLIN to obtain an extended amount. These extended amounts will then be added with all not to exceed (NTE) CLINs in that same ordering period to obtain the estimated total for each ordering period. The TEP consists of the overall total of all ordering periods.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period.

The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at time of award. In the event the Government requires continued performance, the Government’s evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

1.3 Technical evaluation

If the Government receives three (3) or fewer initial proposals, all proposals will be evaluated for Technical Acceptability. If the Government receives more than three (3) proposals, the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for Technical Acceptability if in the Government’s best interest. If additional proposals are evaluated for Technical Acceptability, they will be selected in the order of TEP.

1.3.1 Technical Acceptable/Unacceptable Rating Method

The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable. The evaluation factors listed below will be evaluated and receive one (1) of the following ratings:

(i) Acceptable – The proposal meets the requirements of the solicitation.

(ii) Unacceptable – The proposal does not meet the requirements of the solicitation.

1.3.2 Evaluation of Factors

Offerors are advised that their initial submission should be their best effort. Only Technically Acceptable proposals, either initially or as a result of discussions, are eligible for award. If award is made without discussions, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for Technical Acceptability on an Acceptable/Unacceptable basis.

For the technical proposal to be rated as “Acceptable”, all technical factors and subfactors must be rated “Acceptable”. If any technical factor or subfactor is rated “Unacceptable”, the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical factors and subfactors:

(A) Factor # 1 – Management Plan

Standard: The Offeror shall submit a “management plan” that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability of collecting and disposing of Municipal Solid Waste as defined in the solicitation. At a minimum, the plan should:

(i) Demonstrate a business approach for structuring, staffing (to include proposed manning), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS. The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications (including supervision).

(ii) Provide mitigating strategies and process designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

The standard has been met when: the offeror provides a “management plan” that adequately demonstrates a sound, comprehensive, realistic, effective, and efficient management approach to provide services IAW the entire scope of the requirements of the PWS.

(B) Factor # 2 – Mobilization Plan

Standard: The Offeror shall submit a “mobilization plan” that details the method of procuring equipment required, to include whether equipment will be owned or leased and any financing required to secure the assets. The plan should provide a detailed deployment schedule of equipment as well as staffing activities to meet the contract start date. At a minimum, the plan should:

(i) Explain method of procuring and retaining equipment to meet the requirements of the PWS throughout the lifecycle of the contract.

(ii) Identify mobilization activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

The standard has been met when: the offeror provides a “mobilization plan” that adequately demonstrates a sound, comprehensive approach to hire and train the appropriate workforce as well as procure and deploy equipment to achieve consistent, efficient, and uninterrupted operations IAW the requirements of the PWS.

(C) Factor # 3 – Quality Control Plan

Standard: The Offeror shall provide a “Quality Control Plan” (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable. At a minimum, the QCP should specifically address contract requirements and location(s) listed and provide the following:

(i) The plan shall address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the Contracting Officer Representative (COR) and CO.

(ii) The plan shall describe the methodology to monitor service deficiencies/complaints in relation to the performance standards, approach to inform employees of identified deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

(iii) The plan shall include samples of inspection forms, records, reports, and any other internal quality control methods tailored to the specific requirements and location(s) listed under this PWS.

The standard has been met when: the offeror provides a “Quality Control Plan” (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable, as described above.

1.4. Reasonableness

The Government, using one (1) or more of the proposal analysis techniques as defined in FAR 15.404-1, will determine if the lowest priced technically acceptable offer is reasonable and balanced. Unbalanced pricing exists when, despite an acceptable TEP, the price of one (1) or more contract line item(s) appears to be significantly overstated or understated as indicated by the application of price analysis techniques. An Offeror’s proposal may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

2.0 Discussions

If discussions are to be conducted, the Government will establish a competitive range based on the ratings of each proposal against all evaluation criteria in the solicitation. The competitive range will consist of the most highly rated Offerors based on evaluation of all offers against all factors.

The Government reserves the right to further limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Prior to the establishment of the competitive range, and after the decision to conduct discussions has been made, the Government may enter into limited communications with Offerors whose inclusion or exclusion from the competitive range is uncertain. These communications are limited IAW FAR 15.306(b)(1). The Government will only enter discussions with those Offerors determined to be in the competitive range.

At the conclusion of discussions, each Offeror still within the competitive range shall be given an opportunity to submit a Final Proposal Revision (FPR) by a common cutoff date and time as established by the CO. If, after discussions have begun, the Government determines that an Offeror’s proposal should no longer be included in the competitive range, the proposal will be eliminated from consideration for award. This may occur at any time, even if all material issues have not been discussed or if the Offeror has not yet been afforded the opportunity to submit a proposal revision. Written notice of exclusion from the competitive range will be provided to unsuccessful Offerors.

(End of Addendum)