Atch_1__Statement_of_Work.pdf

Statement of Work (SOW)

Food Services for District I – Great Plains Region

Bureau of Indian Affairs – Office of Justice Services

Background

The Bureau of Indian Affairs (BIA), Office of Justice Services (OJS), Directorate is responsible for operating and managing all BIA-OJS detention facilities and ensuring that all inmates receive nutritious and healthy meals that meet or exceed Tribal and nationally recognized standards. The agencies follow USDA Food Guidelines when preparing menus, and these guidelines inform the food and beverage products required under this requirement.

Objectives

BIA, OJS, District I Corrections, requires food and beverage product supplies, to include delivery to each agency located within the jurisdiction of District I (which encompasses North

Dakota, South Dakota and Nebraska), to prepare meals and snacks for inmate consumption while being housed within BIA OJS detention facilities

Scope

The Contractor shall furnish all necessary food and beverage products—including, but not limited to, perishables, meats, frozen foods, breads, fresh vegetables, fresh fruit, dairy, non-perishables, canned goods, pastas, condiments, seasonings, and beverages (both shelf-stable and refrigerated)—to the detention facilities located in District I: Standing Rock Agency (Fort

Yates, ND), Turtle Mountain Agency (Belcourt, ND), Fort Totten Agency (Fort Totten, ND), Lower Brule Agency (Lower Brule, SD), and Yankton Agency (Wagner, SD).

The estimated number of inmates fed each day is 250, which serves as a planning figure based on total facility capacity. Each inmate receives breakfast, lunch, dinner, and snacks.

Special dietary products—such as items required for medical or religious needs—will be addressed at the BPA Call level. Any special diet items required will be included in the products ordered and will be prepared onsite by facility staff.

BPA Order/Call Procedures

The individuals authorized to place orders under this BPA—via the online ordering system, email, or telephone—are the agency Law Enforcement Assistants (LEA) or Law Enforcement

Specialists (LES).

Orders will be prepared and submitted using an internal system. Once approved, the order will be placed with the Contractor. BPA calls (“orders”) shall not exceed $10,000 per call. Each agency will create and monitor its facility’s orders and expenditures, and each authorized purchaser is responsible for submitting quarterly order reports to the district for verification and oversight.

The Contractor shall provide the latest daily cut-off time by which orders must be submitted to ensure next-day delivery.

Agencies will submit orders Monday through Friday on a recurring weekly basis, at minimum, with additional orders placed as needed.

Designated/Authorized Individuals

Individuals authorized to place calls/orders under this BPA are:

Cody Larqoue

Karen Davis

Joan Malaterre

Laverne Beck

Priscilla Colombe

Marcella Medicine Horn

Isnana Waste Win

Teresa Galbraith

Lisa Garcia

Law Enforcement Assistant or Law Enforcement Specialist assigned to the facility in the absence of one of the listed individuals.

Delivery

To ensure facilities can consistently provide three nutritious meals per day, all deliveries shall be made within 24 hours after receipt of order (ARO), except in cases of extreme weather or other conditions that prevent travel to agency locations. The Contractor shall provide the latest daily cut-off time by which orders must be submitted to meet the 24-hour delivery requirement.

Delivery is required for the following District I detention facilities:

• Standing Rock Adult Detention – Fort Yates, ND – 48-bed capacity

• Standing Rock Juvenile Detention – Fort Yates, ND – 16-bed capacity

• Turtle Mountain Detention Center – Belcourt, ND – 60-bed capacity

• Lower Brule Detention Center – Lower Brule, SD – 58-bed capacity

• Yankton Detention Center – Wagner, SD – 38-bed capacity

Snacks Only – No Full Meals: Fort Totten Detention Center – Fort Totten, ND – 30-bed capacity.

All shipments made under this agreement shall be accompanied by delivery tickets or sales slips containing, at minimum:

1. Name of supplier

2. Order number

3. Date of purchase

4. Purchase/Call number

5. Itemized list of supplies or services furnished

6. Quantity, unit price, and extended price for each item

7. Date of delivery or shipment

To verify delivery of supplies and services, the receiving individual shall sign and date each delivery ticket and forward the original document to the authorized purchasers. All deliveries shall be clearly identified in each applicable work order.

No substitutions are permitted without prior written approval. Any spoiled or damaged items shall be returned and credited to the ordering agency.

Funding and Invoicing

Orders placed shall not exceed $10,000 per call/order. Such orders shall be funded and paid for by Government Purchase Card (GPC) by the LEA or other assigned LEA/LES assigned.

Invoice shall be submitted electronically to the authorized individual that placed the BPA call/order.