Atch 1- Statement of Work.pdf

STATEMENT OF WORK

DISTINGUISHED VISITORS CHALET AIR EXPO

JOINT BASE CHARLESTON, SOUTH CAROLINA

01 MAY 2025

1. DESCRIPTION OF SERVICE

The contractor shall provide all labor, supervision, equipment, tools, supplies, materials and transportation necessary to deliver, set-up, relocate, pick-up and perform periodic servicing of equipment for the Distinguished Visitors Chalet. Requesting tents, tables, table linens, umbrellas, and any miscellaneous equipment to be delivered and set-up by 1200 on 1 May 2026. Pick-up of all equipment shall occur on 3 May 2026 by 1630 upon completion of the Air Expo.

1.1. SPECIFIC FUNCTIONS

The contractor shall provide regular service to include equipment, delivery of equipment to site location, set-up for operation, supplies, clean up, and pick up of site equipment. The contractor shall prepare and maintain the respective sites to ensure all units are stabilized and readily accessible. The contractor shall set-up tables and chairs in coordination with protocol and protocol augmentees by 1200 on 1 May

2026 inside Distinguished Visitors Chalet. Pick-up of all equipment shall occur at the Distinguished

Visitors Chalet on 3 May 2026 by 1500 upon completion of the Air Expo.

1.1.1. DISTINGUISHED VISITOR CHALET MINIMUM EQUIPMENT REQUIREMENTS

The contractor shall set up the Distinguished Visitor Chalet and meet the following equipment requirements:

Line

Number

Equipment Item Description Purpose Quantity

1 10x10 Frame Tent Tent to cover check in area

- see diagram

Provide visible entrance to CC Chalet, while allowing traffic control.

2 20x30 Frame Tent CC Chalet/Food prep tent -see diagram

Cover and shade for food preparation

3 30x105 Quick

Track Tent

CC Chalet Tent - see diagram

Allow shaded dining 1

4 30x105 Tent Liner Fabric tent roof lining Covers roof framing and insulates tent. Further reducing under tent temperature.

5 3,150 Tent Ballast

Package (sq. ft)

30x105

Tent Ballast Tent weights 14

6 8x20 Solid Tent

Wall

Surrounding walls for food prep area with access points

- see diagram

Creates a designated food prep area out of site from guests

7 8x20 Window

Tent Wall

Walls for backside of CC

Chalet seating tent

Formalize dining portion of CC Chalet

8 8x10 Window

Tent Wall

Walls for backside of CC

Chalet seating tent

Formalize dining portion of CC Chalet

9 30’ Tent Gutter Inclement weather control Tent Gutter 1

10 8FT perimeter pole covers

Tents pole covers Tents poles covers 32

11 Pole Ties Pole Ties Poles Ties 32

12 Tent Ballast 250 lb ballast barrel Tent pole support when staking is not available.

Tent located on concrete.

13 White Ballast

Covers

Support for Tents Wrap around the poles of the tents

14 60" Round Dining

Table

Round Dining Table Seating 7

15 48" RD Table Round Dining Table Indoor seating 7

16 72" RD Table Round Dining Table Outdoor seating - see flight line diagram

17 6' Table Outdoor Rectangular Table Check in/beverages table

- see flight line diagram

18 8' Table Outdoor Rectangular Table Food tables – see flight line diagram

19 Table Set-up Set Up Fee N/A 42

20 White Folding

Chair

Seating Chairs Seating 322

21 Chair Set-up Fee Chalet Seating Chalet Seating 322

22 120" White Linen Linen covering 48" RD

Table

Standard event accessory. Eases cleaning. Aesthetic

23 132" RD White

Linen

Linen covering 72" RD

Table

Standard event accessory. Eases cleaning. Aesthetic

24 90x132 Red Linen Linen covering 6' Table Standard event accessory. Eases cleaning. Aesthetic

25 90x156 Red Linen Linen covering 8' Table Standard event accessory. Eases cleaning. Aesthetic

26 108”RD Royal

Blue Linen

Linen covering 48" RD

Table

Standard event accessory. Eases cleaning. Aesthetic

27 132”RD Royal

Blue Linen

Linen covering 72" RD

Table

Standard event accessory. Eases cleaning. Aesthetic

28 Weighted Outdoor

Umbrella

Shaded cover at outdoor seating - see diagram

Limited seating under tents. Allow additional seating out of direct sunlight.

29 60 LB Umbrella

Stands

Weighted stand to place base of umbrella to prevent it from falling over

Prevention of umbrella falling over

30 White fencing 490 Foot long (4 foot high) white fencing with two entrances/exits.

Cordon DV Chalet 1

31 Generator Power for food prep area 1

32 Executive Port-o-

Potty w/disabled unit

Hygeine 1

33 Handwashing

Station

Station with multiple sinks with running water (foot pump)

Hygeine 1

34 Trash Cans 50 Gallon or larger Hygeine 8

a. All tents, umbrellas, and tables shall be made of solid heavy-duty construction, possess the stability and/or an anchoring system to prevent from being blown over by high winds, or placed on skids so each unit shall be easily moved in case of an emergency.

b. Chalet layout will reflect the following diagram:

1.1.2. EQUIPMENT SET-UP, PICK-UP, PERIODIC CLEANING, AND REPAIRS

The contractor shall perform inspection of equipment, setup, and correct any deficiencies to include:

a. Any defects to equipment shall be repaired during setup; replaced on same date; or within 24 hour as to not cause a break in availability.

b. Contractors are responsible to comply with all Federal Occupational Safety and Health Standards rules, regulations, and orders issued pursuant to the “Occupational Safety and Health Act.”

c. Contractor shall deliver and pick-up all equipment to the Joint Base Charleston installation as denoted in the following diagrams unless instructed otherwise. (Note: Distinguished Visitor (DV)

Chalet is located to the bottom right of the blue lot parking on the top side of the second diagram):

2. GENERAL INFORMATION

2.1. HOURS OF OPERATION AND BASE ENTRY

a. Joint Base Charleston hours of operation are 7:00AM to 8:00PM, Monday through Friday. The contractor is not required to provide services for equipment on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next business day, (i.e., if a holiday falls on Monday, service will be provided on Tuesday). Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Governments regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires a request submitted to COR for approval by the Contracting Officer.

b. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

c. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

d. When work under this contract required unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel

Security Program Management.

2.2. GOVERNMENT PROPERTY

The contractor shall be responsible for any damage to Government property caused by any of their employees.