Atch 1 Sports Officials Holloman FY24 - PWS.pdf

Attachment 1

PERFORMANCE WORK STATEMENT

OFFICIALS CONTRACT

18 JUNE 2024

I) GENERAL

1) Scope of Work: Contractor shall furnish all labor, tools, equipment, transportation, and training necessary to provide officiating services for all intramural, varsity, youth, and recreational sports activities scheduled by Holloman AFB Fitness, Sports & Youth Center.

2) Evaluation Criteria: Contractor shall have experience in sports officiating, training of officials, scheduling. Contractor shall submit a resume of qualifications with solicitation.

Preferred Rating Factors:

Past Performance FAR 52-212-2

3) Schedule of Work:

a) Contractor will be notified 15 days in advance, by the Center Sports Staff, about type of competition being scheduled and approximate start date. The Sports Staff will provide the contractor with a schedule of games, sites, dates, and times no later than 48 hours prior to the first scheduled competition for said sport.

b) Contractor shall provide the Fitness and Sports Center with a Schedule of Officials, scorekeepers, and timers 24 hours before the first scheduled competition for said sport.

c) Contest time limits and personnel required for Intramural Sports:

(1) Volleyball will have a 1-hour match time limit (except for the championship game) with a best two out of three games.

(a) 1 official

(b) 1 score/timekeeper

(2) Basketball will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

(a) 2 Officials

(b) 1 Timer

(c) 1 Scorekeeper

(3) Softball will play for 55 minutes or 7 innings (any inning started must be completed regardless of the 55-minute time frame), whichever occurs first. There will be a 10-run rule after the 5 innings, 15-run rule after 4 innings and a 20-run rule after 3 innings.

(a) 1 Official

(b) 1 Timer/Scorekeeper

(4) Flag Football will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

(a) 3 officials (one official will keep the time and score)

(5) Soccer will have (2) 25-minute halves using a running clock.

(a) 3 Officials (one Official will keep the time and score)

d) Contest time limits and personnel required for Varsity/Playoffs Sports:

(1) Volleyball will have a 1-hour match time limit (except for the championship game) with a best two out of three games.

(a) 2 Officials

(b) 1 Timer/Scorekeeper

(2) Basketball will have (2) 20-minute halves. The clock will stop on every whistle during play.

(a) 3 Officials

(b) 1 Scorekeeper

(c) 1 Timer

(3) Softball will play for 7 full innings. In case of ties, the game will continue with full innings until the tike is broke.

(a) 2 Officials

(b) 1 Timer/Scorekeeper

(4) Flag Football will have (2) 20-minute halves, using a Stop Clock

(a) 4 Officials (one Official will keep the time and score

(5) Soccer will have (2) 45-minute halves using a running clock.

(a) 4 Officials (one Official will keep the time and score)

e) Contest time limits and personnel required for Youth Sports:

(1) Volleyball will have a 1-hour match time limit (except for the championship game) with a best two out of three games.

(a) 1 official

(b) 1 score/timekeeper

(2) 13+ Basketball will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

(a) 2 Officials

(b) 1 Timer

(c) 1 Scorekeeper (2a) 7/8 Age Group will have (4) seven-minute quarters with a minute between quarters and a 5-minute half.

(a) 2 officials (one official will keep time and score)

(2b) 9/12 Age Group will have (4) eight-minute quarters with a minute between quarters and a 5-minute half.

(a) 3 officials (one official will keep time and score)

(3) Softball/Baseball will play for 55 minutes or 7 innings (any inning started must be completed regardless of the 55-minute time frame), whichever occurs first.

There will be a 10-run rule after the 5 innings, 15-run rule after 4 innings and a 20-run rule after 3 innings.

(a) 1 Official

(b) 1 Timer/Scorekeeper

(4) Flag Football will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

(a) 2 officials (one official will keep the time and score)

(5) 13+ Soccer will have (2) 25-minute halves using a running clock.

(a) 3 Officials (one Official will keep the time and score)

(5a) 7/8 Age Group will have (2) 20-minute halves.

(a) 1 official who will keep time and score.

(5b) 9/12 Age Group (2) 25-minute halves

(a) 2 officials (One official will keep the time and score)

II) SPECIFIC TASKS

1) Services include:

a) Providing required number of officials and scorekeepers at each scheduled contest.

b) Prior to the beginning of a contest the head official will conduct an inspection of playing site to ensure field/court and equipment are safe and suitable for playing competition.

c) Head official will review score book/score sheet to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names.

The head officials’ duties are not complete until the official score book/sheet is approved by and signed by all officials and scorekeepers at the end of the contest.

d) Scorekeeper will pick up the required equipment/keys and return them back to the

Center after the last contest of the night. The head official will perform this duty for flag football, soccer, softball/baseball.

e) The head official will ensure the field lights for the Football field (with red running track) are turned on at dusk and turned off and locked following the last scheduled contest of the evening. Field lights for the softball field and multipurpose field will be auto scheduled by the Fitness Staff for time on/off.

f) The head official will notify the NCOIC of Sports and Fitness or youth center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into the official score book/sheet, and in case of an ejection, a written statement must be submitted to the NCOIC of Sports and Fitness or youth center by 1200 the next duty day.

2) Contractor shall maintain records of all contests officiated to include time, date, officials assigned, and scorekeepers assigned. Records will remain the property of, and are subject to, the exclusive control of the US Government

a) Contractor shall provide the Fitness and Sports Centers with a Schedule of

Officials, scorekeepers, and timers 24 hours before the first scheduled competition for said sport.

3) All officials must hold a current certification, in the sport being officiated, from the National Federation of High School Associations (NFHS) or similar Collegiate Associations.

a) There are four levels of certification.

(1) Apprentice

(2) Registered

(3) Approved

(4) Certified

b) Officials assigned to each sport must hold a level of certification in that said sport.

(1) NFHS Football = Flag Football

(2) NFHS Basketball = Basketball

(3) NFHS Soccer = Soccer

(4) NFHS Softball (Fast or Slow) or Baseball = Softball

(5) NFHS Volleyball = Volleyball

c) When the said sport requires two or more officials then the contractor must have one official holding a level or registered or above to officiate the event.

d) The contractor must provide all documentation of certifications and levels for each official to the NCOIC of Sports and Fitness to maintain on file.

4) Officials will enforce the Base Sports Plan and local sports by-laws. The following bodies and their official rulebooks will govern items not covered in these references:

a) Basketball National Collegiate Athletic Association

b) Flag Football NIRSA

c) Soccer Federal International Football Association

d) Softball United States Slow Pitch Softball Association

e) Volleyball United States Volleyball Association

f) Baseball USA Baseball

5) The Contractor can use the early-season games for each sport as hands on training clinics.

a) Officials calling the specific sport must attend a training clinic and call one game during the pre-season. This is to allow officials time to learn and understand changes, which the Fitness & Sports Centers has made that differ from the governing bodies. (by-laws)

(1) The training clinic will include the following items.

(a) Holloman AFB Sport Specific Local By-Laws and Sports Plan.

(b) Governing Sports Body Rules.

III)SURVEILLANCE PLAN

1) The Sports Staff may observe the officials and scorekeepers to assure that the services provided are being performed in accordance with established guidelines.

2) The contractor will appoint a chief official for each sport who will ensure the quality of services are being provided by evaluating each official and scorekeeper during the preseason, regular season, and post season phases of league competition.

a) Contractor must provide the Sports Staff a copy of evaluations made during each section of league competition.

b) Contractor must ensure that the Chief Official for each sport attends the coaches’ meetings for said sport.

3) Evaluations of performance will be made part of each official or scorekeepers record and are available for review by the Sports Staff.

4) The contractor will respond to written concerns or complaints received from the Fitness & Sports Centers Staff. (Note: Response is an action designated to correct or clarify a situation under question.) The chief official will provide the Fitness & Sports Centers Staff with a written response within 2 working days from the day the concern or complaint was received.

IV) OUTCOMES

1) Contractor shall ensure that services are being provided in accordance with the Performance Work Statement.

V) OTHER

1) Payment will be paid bi-monthly or monthly upon receipt of a properly filled out invoice for services rendered under this order. Contractor will only be paid for games worked. The NCOIC of Sports and Fitness or youth center (or designated representative in their absence) will be the only person authorized to certify this pay document.

2) The Holloman AFB Fitness Center Director, NCOIC of Sports and Fitness, Youth sports Director or their representative is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner.

Work, which does not conform to the specifications contained herein, will be justification for rejection. Correction of any deficiency shall be at no cost to the United States Government.

3) Contractor shall provide a suitable employee to perform in his/her absence. Appointment of this person must be coordinated with and agreed upon by the Fitness Center Director, NCOIC of Sports and Fitness or youth Director. Alternate shall provide a resume to the Fitness & Sports Centers prior to approval being granted. Planned absences will not exceed 14 days during the contract period.

4) Contractor will wear appropriate professional officiating attire.

5) The Fitness Center Director or NCOIC of Sports and Fitness or Youth Director may in writing, require that the contractor or his representatives be removed from the work site, area, or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing, or disobeying base rules, not enforcing the Base Sports Plan or By-Laws for said sport, consuming or under the influence of alcohol or other illegal substances.

6) Cancellations of scheduled contests will be handled as follows:

a) If the Fitness & Sports Centers cancels a game, then the Sports Staff must notify the chief official of any game cancellation no later than 1500 hours the day of the competition.

b) If an official must cancel a game due to suitability of playing fields, then the exact cause of cancellation must be recorded in the scorebook/sheet. All cancellations must be consistent with cancellation requirements specified by each sport governing rules.

The government will not pay for any unjustified cancellations.

c) The first set of officials will be paid for one game if a cancellation is made after their arrival at the game site. When field/area weather conditions warrant the first set of officials shall cancel all scheduled competitions for that sport that night and notify all other officials. The government will only be responsible to pay for one cancelled competition per event site per day.

7) If the entire crew (Officials, Scorekeepers, Timers) does not arrive for the game/match where they are scheduled then the contractor has not fulfilled his/her obligation and full pay for the game will not be received. Contractor will be paid 50% of total game/match price.

8) All officials, scorekeepers and timers will report 15 minutes prior to start of games/matches.

9) The following are appointed as Quality Assurance Evaluators (QAE’s) for surveillance of work in progress and final acceptance of work completed: Fitness Center Director, NCOIC of Sports and Fitness, Youth Director, or their representative.

Performance Period: See Schedule