Atch 1_SOW_Roof Repairs to Vat 9 and San Andres Vat_Zapata County.docx

VS CFTEP Vat #9 and San Andres Vat Roof Repairs Zapata County, TX Attachment 1, 12639525Q0167 Statement of Work for Contractor Services June, 2025

3.0 PROJECT BACKGROUND: The Cattle Fever Tick Eradication Program (CFTEP) is charged with controlling the spread of the Cattle Fever Ticks (CFT) that can infect cattle with bovine babesiosis. This infection can lead to a negative impact on the cattle business and result in an infestation of local ranches. CFT are not exclusive to cattle. These ticks have also found suitable hosts in white-tailed deer and several exotic ungulates including nilgai antelope.

USDA’s Animal and Plant Health Inspection Service, Veterinary Services CFTEP employees monitor the southern border of Texas, capturing stray livestock and maintaining a Permanent Quarantine Zone (PQZ) for control of the cattle fever tick from Mexico. Employees routinely transport livestock to holding pens for diagnostic testing, dipping, owner contact, and transportation to auction markets if needed. The PQZ encompasses seven county offices and over 600 miles along the southern border of Texas.

4.0 PROJECT DESCRIPTION: The purpose of this Statement of Work (SOW) is to procure contractor services to perform repairs on vat roofs that were damaged by severe thunderstorms on property located in Zapata County, TX. CFTEP is proposing to fund repairs on vat roofs local county government property located in Zapata, TX. (Zapata County).

4.1 Contractor shall meet with the Government [e.g., Contracting Officer (CO), Project Manager (PM), etc.] to ascertain a clear understanding of the project scope; address any items that may not be clearly defined in the SOW, establish survey/project boundaries, locations of gates, and address any site security concerns and protocols. Tasks that are unclear or deviations to the scope shall be confirmed with the CO prior to incurring costs. Contractor shall provide services as identified in the SOW. Note: The word “provide(s)” as mentioned in this SOW means to provide and install.

4.2 Contractor shall furnish all labor, materials, services, software, equipment/supplies, etc. necessary to effectuate completion of this project.

a. All measurements need to be verified by the contractor. If upon contractor verification of work and measurements, the Contractor identifies an alternative to the specifications below, any changes must be reviewed by the USDA and approved by the APHIS CO and reflected as a modification in this order.

b. Contractor will use professional judgment in determining that enough information is included in the SOW documents for a quality deliverable and Government acceptance.

c. Contractor to ensure construction sites are clean and remain free of all construction debris and personal trash generated by the Contractor. Contractor is responsible for waste disposal.

d. Contractor shall submit weekly progress reports and associated photographs to the USDA COR.

4.3 ZAPATA COUNTY VAT #9 ROOF REPAIR INFORMATION:

4.3a Vat Repair – Zapata, TX.

Work needs to be done in sections to ensure the use of the vat is not disrupted for long periods of time and should be planned from Monday through Friday during daylight hours. Clean, prime and paint entire roof structure located within the Vat roof area after all repairs are complete. Paint shall be a black color. (Figure 1,2,3,4) 4.3b Dipping Vat/Drying Pen Roof

Required Demolition:

· Remove existing roof supports over the dipping vat. (Figure 1,2,3,4,)

· Remove and discard existing trusses. (Figure 1,2,3,4)

Required Construction:

Cross Supports – Use 8” C channel iron in lieu of purlin. These cross-support beams will support the construction of a new 42’ x 20’ roof. (Figure 1,2,3,4,7). This new roof construction will be 10’ tall and have a single slant pitch. (Figure 7)

· Perimeter upright 8’ steel poles are in place and will need to be modified/lengthened to 10’ in length.

Work needs to be done in sections to ensure the use of the vat is not disrupted for long periods of time and should be planned from Monday through Friday during daylight hours. Clean, prime and paint entire roof structure located within the Vat roof area after all repairs are complete. Paint shall be a black color. (Figure 5,6,7,8)

· None Required Construction:

· Cross Supports – Use 8” C channel iron in lieu of purlin. These cross-support beams will support the construction of a new 55’ x 20’ roof. (Figure 7). This new roof construction will be 10’ tall and have a single slant pitch to match pitch of roof over the scratch alley. (Figure 7)

· Perimeter upright poles shall be 4” square tubing, 3/16 wall buried and cemented a minimum of 3’ deep and spaced at 15’ intervals as to not have excess obstructions for cattle and USDA workforce.

· Replace damaged R panels on nearby cattle pen roof. (Figure 8)

5.0 PROJECT DATA: As applicable, the following information and design criteria are available for the Contractor’s use to ensure compliance. Version identified may or may not be the latest. Contractor to confirm and reference the latest version prior to incorporating into design documents. Not all project data provided is applicable to this project.

· 29 CFR Part 1910 Occupational Safety and Health Standards

· 29 CFR Part 1926 Safety and Health Regulations for Construction

6.0 ATTACHMENTS TO THE SOW: See Figures 1 – 8 below

7.0 PROJECT CONTACTS:

7.1 APHIS Contracting Officer (CO)

Jim Roloff USDA APHIS MRPBS Acquisition Branch 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 Tel. No.: (612) 590-7603 Email: James.G.Roloff@usda.gov

7.2 APHIS Field Operations – CFTEP Director

Don Herriott 2150 Centre Avenue Building B Ft. Collins CO 80526 p: 970-556-8039 Email: Don.E.Herriott@usda.gov

7.3 APHIS CFTEP Field Operations

Troy Trevino Management Analyst/COR/PM CFTEP Main Office 120 San Francisco Ave.

Laredo, Texas 78040 Cell No.: (956) 265-4708 Email: troy.trevino@usda.gov

7.4 APHIS CFTEP Field Operations

Teofilo Vela CFTEP Field Operations Supervisor (North) Zapata County Office 709 Carla St.

Zapata, Texas 78076 Cell No.: (956) 763-2666 Email: Teofilo.Vela@usda.gov

7.5 APHIS CFTEP Zapata County Field Operations

Eduardo Lopez CFTEP Zapata County Supervisor Zapata County Office 709 Carla St.

Zapata, Texas 78076 Cell No.: (956) 509-9847 Email: eduardo.a.lopez@usda.gov

7.6 APHIS Engineering Project Manager (EPM)

Rheta R. Johnson

USDA APHIS MRP AAMD ESB

Room 3A-03.40 4700 River Road, Unit 115 Riverdale, MD 20737 Tel. No.: (301) 851-2638 Cell No.: (301) 440-1623 Email: Rheta.R.Johnson@usda.gov

7.7 APHIS Safety and Health Branch Acting Branch Chief

Timothy Snidow

USDA APHIS MRP ESSD

4700 River Road Riverdale, MD 20737 Tel. No.: (301) 904-0916 Cell No.: (443) 772-4862 Email: Timothy.Snidow@usda.gov

7.8 APHIS Security Chief

Jeffrey Zimmerman

USDA APHIS MRP EMSSD

4700 River Road Riverdale, MD 20737 Tel. No.: (301) 436-3144 Cell No.: (919) 338-3259 Email: Jeffrey.Zimmerman@usda.gov

9.0 PROJECT REQUIREMENTS:

9.1 Construction drawings and/or sketches should show all proposed work items. Submittals shall meet the requirements of section 12.0 “Document Submittals.” All document submittals must be signed and sealed by a Professional Engineer registered in the State of Texas and the Surveyor’s license/certification.

9.2 The Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull permits as required and as denoted in the SOW. Codes and regulations include, but are not limited to, the following:

· International Building Code (IBC)

· National Life Safety Code

· Occupational Safety and Health Administration Regulations (OSHA)

· Environmental Protection Agency (EPA)

· Trade practices:

1. American Congress on Surveying and Mapping (ACSM) Land Title Surveys

2. National Society of Professional Surveyors (NSPS)

3. American Land Title Association (ALTA). Minimum Standard Detail Requirements

· Texas Department of Transportation Survey Manual

· Texas Administrative Codes

10.0 OTHER PROJECT REQUIREMENTS:

10.1 Cost Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule of values for services required to complete the aforementioned project. Fee proposal shall show tasks, the disciplines required, number of hours for each discipline, labor costs for each discipline/trade, material costs, travel costs, etc. A cover letter shall set forth all assumptions and exemptions made in the development of the fee proposal and indicate the costs for each task. A lump sum proposal without the required breakout is unacceptable.

10.2 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and inform the CO to schedule and conduct all site investigations. Contractor shall investigate the proposed construction corridor to ascertain site conditions prior to commencing work.

10.3 Texas Survey Requirements. Contractor shall adhere to the TxDOT Survey Manual: Standards and other applicable standards as required by the Texas Administrative Code for Professional Land Surveyors. http://onlinemanuals.txdot.gov/txdotmanuals/ess/units__and_datum.htm

10.4 Compliance with Building Codes: In accordance with Public Law 100-678, federal agencies must comply with national building codes, local building codes, and zoning ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings.

10.5 Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the local building officials. The federal Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

10.6 Not Used

10.7 Cost Estimates: Construction costs shall be presented based on CSI Master Format 2020 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions. The construction cost estimates shall include all associated parts of the construction such as subcontractor overhead and profit, contingencies, general requirements, travel costs, unit costs, labor hours, bonding, soft costs (i.e., environmental assessment, permitting, inspection services/contract administration and designer of record services), etc. to ensure all aspects of the construction are included. Please ensure proposal is broken out and detailed enough for the Government to make an informed decision regarding associated tasks and costs. A lump sum proposal that is not detailed (broken out) will not be accepted. Reference paragraph 10.1.

10.9 Electronic Files/Final Turnover: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .PDF files. Contractor shall ensure that all survey data is in an electronic format readable by ESRI ArcGIS version 10.2 or later software. Electronic and hard copy formats of the drawings and specifications will be provided to the Government. Final drawings shall be signed and sealed by a Professional Engineer registered in Texas and the Surveyor’s license/certification.

11.0 PROJECT BUDGET LIMITATIONS:

Cost estimate: Contractor cost proposal shall be accurate enough for the Government to program funds.

12.0 DOCUMENT SUBMITTALS:

12.1 Contractor to submit drawings and reports in accordance with the submittal schedule. Contractor shall ensure that submittals are identified with the appropriate date, revision number and submittal identifier to avoid confusion. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. It is expected that the Contractor will use professional judgment in determining that enough information is included in each submittal for an effective review and to ensure project execution.

12.2 Project submittal schedule: Upon receipt of the Notice to Proceed, the Contractor, at the direction of the CO, shall provide in writing a work schedule that encompasses the performance period and all tasks as provided by the Government. Submit schedule in Gantt chart format or equal. Schedule should identify critical path elements and indicate project requirements for each submission and review stage. Schedule is provided for negotiation with the Contractor when setting contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. A minimum of fourteen (14) calendar days for review time will be required by the Government. The duration of the contract shall not exceed 60 days from issuance of the Notice to Proceed.

12.3 Submittal Distribution: The Contractor shall send copies of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CO and EPM. Deliver submittals by Federal Express, United Parcel Service (UPS) or courier. Reference section 8.0 “Project Contact Persons” for respective contact information. Drawing size listed is architectural C-size unless otherwise noted.

Fee Proposal/Cost Estimate

Electronic .pdf and hardcopies submittals

13.0 FINAL DOCUMENT TURNOVER:

Final drawing submission shall incorporate and address actual site conditions. Final drawings including any reports shall be signed and sealed by a Professional Engineer registered in Texas and the Surveyor’s license/certification. Include all project documents on either CD or thumb drive (TD). Please categorize appropriately. Coordinate with the EPM closeout document requirements. Closeout documents shall be submitted no later than twenty (20) days upon completion of the project.

ATTACHMENTS

Figures 1 - 8

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

Figure 7

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