Atch 1 - SOW - MWD Screen Repair BPA_21 Sep 26.pdf

STATEMENT OF WORK (SOW)

FOR

MILITARY WORKING DOG (MWD) KENNEL

SCREEN REPAIR(S) AND REPLACEMENT SERVICES

BLANKET PURCHASE AGREEMENT (BPA)

JOINT BASE SAN ANTONIO (JBSA)

LACKLAND – TX

BUILDINGS: 7599, 7600, 7634, 7638, 7640, 7642

21 SEPTEMBER 2026

1. SCOPE OF WORK: The Contractor shall provide all equipment, materials, labor, and supervision necessary to repair screen systems in Military Working Dog (MWD) kennels at locations specified in Attachment A – Military Working Dog Compound. The goal is to ensure a comfortable and healthy environment for the animals.

This includes:

• Assessment: Conducting initial and post-work site surveys to ensure compliance with relevant industry standards, state and federal codes, and regulations. Prior to commencing work on each call, the Contractor will conduct a site visit to assess specific conditions and determine necessary repairs or replacements to restore screens to operational status.

• Work Authorization: Following the assessment, the Contractor shall submit a written parts and labor estimate based on the established BPA price list to the COR. No repair work shall commence until the Contracting Officer (CO) or COR issues a formal written authorization (such as a Call).

• Execution: Repairing or replacing screens as needed.

• Environment: Maintaining a clean and safe work environment by removing and properly disposing of all debris daily and ensuring the surrounding area remains clear.

2. Existing Conditions

2.1 Documentation of Existing Conditions: The Contractor shall document the existing conditions of the work area and any adjacent structures or facilities potentially affected by the repairs. This documentation shall include, but is not limited to, digital photographs showing the condition of structures and facilities adjacent to the work areas prior to the commencement of any work. This documentation will serve as an official record of pre-existing conditions and will be used to assess any potential damage claims. The Contractor shall obtain written authorization from the COR to take photographs in and around Buildings 7599, 7600, 7634, 7638, 7640, 7642.

3. Building Description: The work will be performed on six (6) carport-style kennels, each measuring approximately 50 feet by 150 feet. These kennels house Military Working Dogs (MWDs).

3.1 Operational Considerations: The MWD compound is an active training area, and the kennels are actively occupied. Contractor personnel must always be aware of ongoing MWD training activities in the vicinity and exercise caution.

3.2 Access and Coordination: Access to certain areas within the MWD compound may require escorts.

Contractor personnel shall coordinate all activities with the Kennel Management Supervisor and strictly adhere to their instructions to ensure the safety of personnel and the MWDs.

4. Crank-Pulley Operated System, Pulley Assembly, and Screen Repair/Replacement: The

Contractor shall provide repair and replacement services for Crank-Pulley Operated Systems, Pulley Assemblies, and Screens. These services include the provision of all necessary assembly parts and associated labor. All pricing for these services will be in accordance with the Approved Blanket Purchase Agreement (BPA) Price List.

4.1 Equipment Placement and Installation. The contractor is responsible for ensuring that the terrain is stable, level, and capable of supporting all equipment used during the repair and replacement of the solution screen systems. Prior to deployment, the contractor shall conduct a site assessment to verify terrain suitability.

If trailer-mounted equipment is utilized, the contractor shall immediately secure the trailer upon placement by properly chalking the wheels on both sides to prevent any movement or rollback. The contractor will verify that all equipment is securely fastened, in good working order, and properly grounded. A comprehensive Lockout/Tagout (LOTO) procedure shall be implemented by the contractor as needed to isolate energy sources and prevent accidental activation or release of hazardous energy during installation, maintenance, and repair activities. All personnel involved must be trained on and adhere to the LOTO procedure.

4.2 Final Inspection and Acceptance: The Contractor shall perform a functional operational test of each repaired screen system (including pulley/crank mechanisms) in the presence of the COR. Government acceptance is contingent upon a successful joint inspection verifying that repairs are free of defects and function smoothly

4.3 Cleanup. Thoroughly clean the work area, removing all debris and installation materials.

5. Protection of Government Property. The contractor shall take all necessary precautions to protect government property, personnel and equipment.

5.1. Damaged Property. The contractor shall make all necessary repairs to government property if damaged during the performance of service calls. Repairs of damaged government property or replacement of damaged components shall be made at no additional cost to the government.

6. Site Safety. The Contractor is responsible for actively monitoring the work site and implementing immediate measures to safeguard all personnel working in and around the project area. Strict adherence to all applicable safety codes and regulations is always mandatory.

7. Contractor Point of Contact: The Contractor shall designate a single individual to serve as the primary point of contact for all communications related to this agreement. Contact information for this individual, including name, phone number, and email address, must be provided to the COR prior to the commencement of work.

8. Hours of Operation/Federal Holidays: All work shall be performed during standard business hours, 8:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays and unforeseen requirements. With approval from authorized government personnel and when facility access permits, service may commence outside of hours of operation.

The Contractor is not required to provide routine services on the following Federal holidays:

• New Year’s Day (January 1st)

• Martin Luther King, Jr.'s Birthday (Third Monday in January)

• President's Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth National Independence Day (June 19th)

• Independence Day (July 4th)

• Labor Day (First Monday in September)

• Columbus Day (Second Monday in October)

• Veterans Day (November 11th)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

Holiday Observance: When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a holiday falls on a Sunday, it will be observed on the following Monday.

9. CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Government POC listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Government POC will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and any other to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

9.1 Identification Badges: All Contractor employees performing work under this Blanket Purchase Agreement shall be required to obtain and visibly display identification badges at all times while on the installation.

9.2 Physical Security. Areas controlled by Contractor employees shall comply with base Operations Plans/instructions for Force Protection Conditions (FPCON) procedures, Random Anti-terrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials will be secured.

10. Traffic Laws. The Contractor and their employees shall comply with base traffic regulations.

11. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure repair services are received IAW requirements set forth in this SOW. The COR shall inspect by validating actual work performance, physically checking the attribute of the completed task, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this SOW.

12. Placement of Call/Job Orders. The performance of services shall be accomplished by call orders placed against the established BPA. Each service call will be assigned a number and issued to the contractor by authorized individual(s) designated by the CO. Work assigned to a contractor shall consist of individual items:

the exact number, quantities and dollar amount of each item involved. Each call order service requested will vary according to specific requirements of each job.

13. HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract.

ATTACHMENT A - Military Working Dog Compound

Site Location of Facilities covered in this BPA