Atch 1_PWS Waste Management 6 Nov.pdf

ATTACHMENT 1

FA520925R0001

PERFORMANCE WORKS STATEMENT

FOR INTEGRATED SOLID WASTE MANAGEMENT CONTRACT

AT

YOKOTA AIR BASE AND GEOGRAPHICALLY SEPARATED UNITS

YOKOTA AIR BASE, JAPAN

18 Sep 2024

1. DESCRIPTION OF SERVICES.

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management services including waste collection, transportation, segregation, disposal, recycling and non- recurring off-base incineration services for Yokota Air Base, Tama Service Annex, Tokorozawa Transmitter Site, Owada Communication Site and Momote Service Annex, Japan in accordance with Level of Service (LOS) standards, Yokota Air Base Recycling Program, applicable Japanese laws, pertinent regulations, and commercial practices.. The Contractor shall perform to the standards in the contract as well as all local, and federal regulations, international agreements, estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1 COLLECTION REQUIREMENTS.

1.1.1. Privatized Area.

1.1.1.1. Municipal Solid Waste.

Empty Municipal Solid Waste (MSW)/recycling containers/dumpsters based on historical data for the first 30 days of performance or at least IAW LOS standards. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) ten (10) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time, but as a minimum the Contracting Officer’s Representative (COR) and the contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period.

No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix B. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see paragraph 1.2. Recyclable Materials Processing).

1.1.1.1.1. Public/Common Use MSW Receptacles.

The contractor shall empty, collect, and dispose of all waste and replace liners (plastic trash bags) in Government provided containers located at the locations designated in Appendix B before their capacity is exceeded. Estimated frequencies are included in Appendix B.

1.1.1.1.2. Public/Common Use Recycling Receptacles.

The contractor shall empty Government provided recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials. Estimated frequencies are included in Appendix B.

1.1.1.2. Food Waste.

Empty containers used to dispose of food waste IAW LOS standards (on days when the serviced facility is in operation). Food waste containers and pick-up days are identified in Appendix B.

1.1.1.3. Recycling.

Refer paragraph 1.1.1.1. Municipal Solid Waste.

1.1.1.4. Waste Segregation and Transportation.

1.1.1.4.1.

The contractor shall segregate all collected waste, except as noted in paragraph 1.1.1.5., and 1.1.3.7., at the government-provided segregation site at Building 1530 at Yokota Air Base, Japan.

1.1.1.4.2.

Burnable waste shall be transported and dumped into the waste incinerator pit at Building 1526 at Yokota Air Base by the end of each workday unless the incinerator contractor is unable to accept due to unscheduled maintenance or authorized delay.

1.1.1.4.3.

All waste other than specified in paragraph 1.1.3.7., shall be transported to the contractor’s intermediate treatment facility to be further processed for disposal, incinerated or recycled.

1.1.1.4.4. Freon Reclamation.

The contractor shall reclaim freon gas prior to dismantling appliances at the segregation site. Freon gas recovery shall be performed by trained personnel.

1.1.1.5. Infectious Medical Waste Collection, Transportation and Disposal 1.1.1.5.1.

The contractor shall install and replace plastic, airtight, rigid, leak-proof containers with a minimum of 0.0762 millimeters (3 mils) thickness labeled with a biohazard symbol for infectious medical waste. The contractor will collect and transport this waste to the contractor’s treatment facility for incineration. Dead animals are included in the infectious medical waste. The contractor will ensure their personnel will wear the appropriate protective gear for safe handling of such waste. The estimated quantity is in Appendix A, and the historical data for the number of containers and frequency are shown in Appendix B paragraph 1 and 2.

1.1.1.5.2. Spillage.

The contractor shall be responsible for cleaning infectious medical waste spills. All spills must be reported to the

COR.

1.1.1.6. Aircraft Waste.

The aircraft waste shall be collected, transported and disposed of directly into the waste incinerator pit at Building 1526 at Yokota Air Base without opening and segregating.

1.1.1.7. Container Relocations.

Relocation of containers shall be made as the result of coordination between the contractor and the COR for customer’s ease in depositing waste or for the contractor’s ease for collection. The contractor shall obtain approval from the COR for all relocations. The request will be made in writing and the container will be relocated within 72 hours.

1.1.2. Non-Privatized Area (Military Family Housing (MFH)) .

1.1.2.1. Municipal Solid Waste.

MSW containers shall be emptied by the contractor on scheduled pick up days. MSW collection shall be accomplished IAW LOS standards. The contractor is responsible for cleaning up any spills, debris, etc. while collecting MSW at each location. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see paragraph 1.2.).

1.1.2.2. Recycling.

Recycling containers will be emptied by the contractor on scheduled collection days. Collection shall be accomplished IAW LOS standards. The contractor shall sort recyclable material types for resale by the contractor (see para 1.2.5). See paragraph 1.2.1 for a list of recyclable materials.

1.1.2.3. Compostable Organics.

Yard and wood waste less than 50 pounds and less than six feet in length and within two-inch diameter will be placed at curbside by MFH occupants on scheduled pick-up days. During the first two weeks of January, the contractor shall pick-up and dispose of Christmas trees (not subject to length/weight requirements) placed at curbside by MFH residents. Yard and wood waste shall be deposited at the on-base segregation facility shown in Appendix D and the wood of a size that cannot be processed by the incinerator’s crusher is taken to the CE’s chip site. At no time will this yard waste be mixed with other types of waste.

1.1.2.4. Bulk Item Pickup.

The contractor shall pick-up bulk items placed at the curbside by MFH IAW LOS standards. The contractor shall submit a proposed bulk item pick-up schedule as part of the proposal package. Bulk items may consist of (but are not limited to) furniture, consumer electronics, appliances, cartons, and bundles. The Government reserves the right to change the bulk item pick-up frequency at any time. The contractor shall divert recyclable items to the base recycling center. The irregular items such as government-provided items, construction debris such as fences and other construction debris produced by MFH residents, and over-sized trees will be handled using 1.1.3.1 unscheduled pickups.

1.1.2.5. U-Fix-It Controlled Material (CM).

Hazardous material or waste that have a barcode label are called CM and controlled by the U-Fix-It Store. The contractor shall collect and transport the CM disposed in Military Family Housing (MFH) area to the U-Fix-It Store at Building 930 at Yokota AB. The contractor shall not collect CM that were disposed in industrial areas and shall report immediately to the COR if they find such material.

1.1.2.6. Fluorescent Bulbs.

The contractor shall collect and transport fluorescent bulbs disposed in MFH area to Hazardous Waste Office at Building 955 at Yokota AB. The contractor shall not collect fluorescent bulbs that were disposed in industrial area.

The contractor shall report immediately to the COR when the contractor finds fluorescent bulbs in industrial areas.

1.1.2.7. AAFES Propane Tanks.

The contractor shall collect and transport AAFES propane tanks to the AAFES Store at Building 455 on Yokota

AB.

1.1.3. Over and Above Requirements (O&A).

Upon coordination with the CO, the COR will notify the contractor in writing whenever an O&A requirement arises. The following services shall be priced separately, and the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pick-up.

In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. This service provides transportation, labor, set-up and removal of 4 ton or larger dumpsters. Unscheduled pick-up excludes scheduled regular collection and disposal fees. Unscheduled pick-up related information is located in Appendix B. The COR shall notify the contractor at least 72 hours in advance of the unscheduled pick-up event date. These containers shall be placed in locations for a length of time designated by the CO or COR. See Appendix B paragraphs 2 and 4 for annual workload data.

1.1.3.2. Friendship Festival.

1.1.3.2.1.

As directed by the COR, the contractor will prepare and provide waste, ash and recycling services and clean-up support in conjunction with Yokota AB Annual Friendship Festival Event normally held one weekend (Saturday and Sunday) on date -TBD-. The contractor will be responsible to provide all trash, recycling, and ash cans, transportation, vehicles, manpower, and trash bags to support this event. The contractor shall coordinate with the COR for the type and number of containers, design of English and Japanese labels that promotes recycling, container placement, and contractor authorized support areas. Estimated quantities are in Appendix B.

1.1.3.2.2.

The COR upon coordination with the CO will place an order in writing based upon the unit price established in the contract. The contractor will submit this service along with the contractor’s monthly invoice for payment.

1.1.3.2.3.

The contractor will be responsible to obtain, provide, transport, place and remove trash cans and recycle containers as directed by the COR throughout the Friendship Festival Event area. Throughout the event the contractor will monitor the trash and recycling containers and remove the refuse and recycling before the can reaches full capacity. An estimated two ash cans will be provided to each food booth that has a charcoal grille and the contractor will be responsible for collection and disposal of charcoal and ash. The contractor will take precautions and appropriate safety measures to deal with hot ash coals.

1.1.3.2.4.

The collected waste shall be transported to the waste segregation site at Building 1530 at Yokota AB and treated IAW 1.1. Ash cans may be held in metal dumpster until they are cool enough to handle. The ash waste must be removed from the flight line area by 0600 the following morning. The contractor will coordinate with the COR to pick-up the residual ash for recycling.

1.1.3.2.5.

After the event closure, the contractor will sweep and clear the event area. This includes the removal of debris, rocks, dirt, cardboard, garbage, litter, etc. in the event area and Hanger 15, Building 906. The flight line area must be cleared and operational by 0600 the following morning.

1.1.3.3. Construction and Demolition Debris (C&D).

When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR.

The contractor shall collect and segregate all C&D for recycle or dispose of at a permitted landfill or recycling facility. The contractor shall provide weight tickets of all C&D to the COR. Segregation of C&D is to be accomplished at the Government designation area. The contractor shall be on an “on call” basis within one business day of notification by the CO or COR. See Appendix B for annual workload data. The quantities reflected in Appendix B represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period. Note: This is intended for C&D generated by CE in-house operations and Self-help projects. It is not intended for C&D from construction projects or contracts.

1.1.3.4. Ash Collection.

The contractor shall accomplish ash collection by using trucks that are leak- proof and covered to prevent windblown ash. Trucks must meet Japanese law for transfer of municipal solid waste ash, as applicable. Collected ash shall be disposed refer to para 1.6 Ash Transportation.

1.1.3.5. . Additional Pickups.

Reserved.

1.1.3.6. . Non-Recurring Off-Base Incineration.

This task will be performed on a non-recurring basis when the on-base incinerator plant is down. The contractor will be responsible for transportation of burnable trash and provide incineration services at its designated incineration facility. The contractor shall have two (2) calendar days to perform this service upon request from the COR. The estimated quantity for this task is in Appendix A. The following is the ordering procedure for subject non-recurring services. The CO upon request from the COR will place an order in writing based upon unit price established in the contract and the number of quantities as required. The contractor shall submit subject non-recurring services performed to the COR with the contractor’s monthly invoice. Service payable under this “Non- Recurring Off-Base Incineration” is under the pricing schedule of the contract. The contract Administrator is responsible for administering subject CLIN with obligation of additional funds if needed or de-obligation of the remaining funds as necessary to keep track of the number of quantities ordered based upon a copy of the paid voucher. The quantities reflected in the pricing schedule represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period.

1.1.3.7. Mattress and Box Springs Disposal.

The contractor shall accomplish the mattress and box springs disposal and provide a detailed report of all work accomplished. This report shall be submitted to the COR in 374 CES/CEIE, within 14 calendar days of contract completion. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the contract. After the disposal, page A and E of waste manifests shall be submitted to 374 CES/CEIE along with the report that shows the amount of waste recycled, incinerated/landfilled.

1.1.3.7.1. Locations and Descriptions of Mattress and Box Springs Disposal.

LOCATION DESCRIPTIONS OF DISPOSAL

(estimate per year)

Furnishings Management Section, Building 4145, Yokota AB, Japan

Pick-up/Disposal 360 mattresses Pick-up/Disposal 280 box springs

1.1.3.7.2. Work Schedule.

The contractor shall establish a work schedule and submit it to the COR at 374 CES/CEIE within seven (7) calendar days prior to the work for approval.

1.1.4. Inclement Weather Schedule.

The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters.

Reserved.

1.1.6. Points of Collection.

Collection stations for MSW and recyclable materials are shown in Appendix C1-C11. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity.

Proposed capacity of containers is indicated in Appendix B paragraph 2. The contractor is encouraged to identify changes to the capacity of containers and/or pick-up frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Collection from Contractor-Provided and Government-Provided Containers.

Collection of MSW and recyclable materials in all areas shall be from contractor provided, CO or COR accepted containers, as well as government-provided containers, recycling bins or plastic bags. The contractor-provided containers shall be placed at the pick-up points based on the historical data in Appendix B and maps in Appendix C1-C11 no later than fifteen (15) calendar days after contract start date.

1.1.8.1. Standards.

The contractor-furnished containers shall have the following standards:

1.1.8.1.1.

Designed to support Yokota Recycling Program.

1.1.8.1.2.

Shall be leak, water, and vermin proof to include sides, seams, tops, and bottoms.

1.1.8.1.3.

Durable enough to withstand anticipated usage.

1.1.8.1.4.

Shall be placed in a well-drained surface.

1.1.8.2. Dumpster Color.

The dumpster color of the contractor-furnished containers outside shall be painted in Nihon Toso Kogyo Kai Color No. A09-30D or equal to match existing base paint scheme and shall contain no lead.

1.1.8.3. Labels.

All Containers, both the contractor-furnished shall be labeled with its intended contents in English to support Yokota Recycling Program. All contractor-furnished containers in industrial area and the “4 Section Dumpsters” in Tama Annex shall be labeled “NO HAZARDOUS WASTE ALLOWED” and “NO OFF-BASE TRASH IS ALLOWED” in both English and Japanese, and its intended contents to support Yokota Recycling Program. The contractor shall coordinate and obtain approval from 374 CES/CEIE through the COR for the design of label.

1.1.9. Maintaining Containers and Collection Area.

The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pick-up frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Vehicle Weighing.

All vehicles used in the collection shall be weighed on vehicle scales at the Incinerator Plant in Building 1526 at Yokota AB after collection. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator of the weigh station. The contractor shall submit a monthly report IAW 1.5. that includes weight tickets that reflect the disposed figures, date of disposal, type of vehicle.

1.2. RECYCLABLE MATERIALS PROCESSING.

1.2.1. Materials.

The following items shall be recycled to include, but not limited to, the items stated in Appendix A: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, scrap wood, rags/textile wastes, batteries, tires. The contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with local Japanese laws and environmental regulations.

1.2.2. Pick-up Points.

The contractor shall provide recycling containers at the locations specified in Appendix B paragraph 2. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Base Recycling Center / Material Recovery Facility.

The Government will provide the contractor use of the base recycling center as shown in Appendix D. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to mixing with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities.

Separate and prepare for transport/resale all recyclable materials. Perform daily general maintenance such as cleaning and replacing light bulbs and perform recommended maintenance on Government provided equipment.

Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix D to the Government upon conclusion of contract. With the approval of the CO, the contractor may procure and install additional equipment as required to more efficiently process recyclable materials. The contractor-purchased equipment will be procured at the contractor’s expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing.

The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The contractor shall provide marketing information to 374 CES/CEIE through the COR for use in educating all residential and base facility occupants on the benefits of recycling and encouraging widest possible participation.

1.2.5. Sales Receipts.

Although the contractor shall retain all revenues generated by sale of recyclable materials, the contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the COR no later than the tenth working day of the month following the sale month.

The sales receipts shall contain the weight, type and price of the commodity recycled IAW with 1.5.

1.2.6. Composting.

Reserved.

1.2.6.1. Chipping / Debagging.

1.2.6.2. Material Placement.

1.2.6.3. Windrow Maintenance.

Reserved.

1.2.6.4. Disposition.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal.

The contractor shall transport and dispose of all non-burnable municipal solid waste at a permitted off-base disposal site in accordance with all pertinent Japanese /local laws and regulations. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice for reimbursement. The quantities reflected in the pricing schedule (Land Tipping Fee) represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period.

1.3.2. Disposal of Non-marketable Materials.

Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. The contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE.

The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. The contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for clean-up. The Government will be responsible to repair or replace Government provided containers or reimburse the contractor for repairs as agreed upon in advance by the CO/COR and contractor.

1.4.1. Metal Presser.

The contractor may operate the Government- provided metal presser. The metal presser will be maintained in an operational condition by the Government. In the event that it becomes unusable due to deterioration over time the Government has no plan to replace it.

1.4.2. Segregation Site.

The contractor shall maintain the Segregation Site neatly and free of unpleasant odors, dirt, debris, and pests.

Washing of containers and vehicles shall be performed at the COR’s designated area in the segregation site. The contractor shall maintain the storm and sewage grates to prevent clogging at all times. They shall use caution to prevent oil leakage into the oil water separator systems. The contractor shall be responsible for securing the bird netting after-hours or when the area is not in operation to prevent bird infestation. The contractor will notify the COR if the bird netting is damaged, or maintenance work is required.

1.4.2.1. Storage.

The contractor shall store the segregated waste and recyclable material in the Segregation Site in a manner that will not constitute a fire and shall be contained or bundled so as to not result in spillage.

1.5. REPORTS AND RECORDS.

The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and Recycling) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report.

1.5.1. Business Permits.

The contractor, as a minimum, shall possess the valid business permits listed below to perform the services specified in this PWS in conformance with Japanese laws and pertinent regulations:

1.5.1.1. Industrial Waste Collection and Transportation Business Permit.

Item: Sludge, Waste Oil, Waste Acid, Waste Alkali, Waste Plastics, Waste Paper, Waste Wood, Waste Textile, Waste Food, Metal Scrap, Glass/Ceramics, Demolition Debris, Freon, Bottom Ash, Fly Ash

1.5.1.2. Industrial Waste Treatment Business Permit.

Method: Intermediate Treatment (Incineration) Item: Sludge, Waste Oil, Waste Acid, Waste Alkali, Waste Plastics, Waste Paper, Waste Wood, Waste Textile, Waste Food, Metal Scrap, Glass/Ceramics, Demolition Debris, Freon

1.5.1.3. Specially Controlled Industrial Waste Collection and Transportation Business Permit.

Item: Infectious Medical Waste

1.5.1.4. Specially Controlled Industrial Waste Treatment Business Permit.

Method: Intermediate Treatment (Incineration) Item: Infectious Medical Waste

1.5.1.5. Refrigerant Recovery Technician Certification.

Method: Freon Recovery Items: All refrigerants recovered from refrigerators and air conditioning units

1.5.1.6.

The contractor shall submit a copy of business permits listed in paragraph 1.5.1 as well as a copy of training certificates listed in paragraph 4.7.1. with offer and upon change, update or revision of business permits.

1.5.2. Waste flow Chart.

Within ten (10) calendar days after notice of award and upon change, update or revision of waste flow chart, the contractor shall establish and submit the waste flow chart to the COR who will perform the complete audit trail from point of origin to ultimate disposal or recycling facilities.

1.5.2.1.

Attached to the Waste Flow Chart, the contractor shall submit the list of recycling facilities and final landfill facilities specified on the waste flow chart to include name of company, address, phone number and copy of business permits that the contractor shall utilize.

1.5.3. Manifest.

The contractor shall prepare and control manifests specified in Regulation of Waste Management and Public Cleansing Law. The manifests for the generator’s pages shall be submitted to the COR with the contractor’s monthly invoice.

1.5.4. Reports.

The contractor shall record all events occurred that relates to this contract. The contractor shall submit the records upon request by the COR and the Government’s authorized personnel.

1.5.4.1. Waste Reports.

The contractor shall establish and maintain, as a minimum, weekly, monthly and yearly waste report to show the detail records of waste and recycled volume by type and per area: (1) Yokota O&M Area, (2) Tama Annex Area,

(3) Tokorozawa Area, (4) Owada Area, (5) Momote Area, (6) Military Family Housing (MFH) Area, (7) Department of Defense Education Activity (DoDEA) Area, (8) Hospital Area, (9) Defense Commissary Agency (DeCA) and (10) other specific pick up points required by the COR.

1.5.5.

The contractor shall submit an AF Form 3000, Material Approval Submittal along with the Safety Data Sheet (SDS) attached for all hazardous materials planned to be used under this contract to the CO through the COR for approval.

1.6. Ash Transportation.

1.6.1. Installation and Replacement of Containers.

The Contractor shall furnish and maintain leak-proof and waterproof containers to fit into the ash loading area to collect ash generated from the refuse incinerator plant at Bldg. 1526, Yokota Air Base. The contractor shall have a container positioned at the ash loading area at all times. It will be the contractor’s responsibility to ensure that ash does not overflow from the containers. The ash will exit the incinerator conveyer belt in one location; the contractor will be responsible for spreading the ash in the container evenly, ensuring the ash does not spill out of the container at all times. The average volume of ash generation will be approximated based on monthly averages (approximately 2 tons per day).

1.6.2. Pick-Up and Transportation.

The Contractor shall transport the ash stored in the contractor’s furnished container to the ash recycling facility designated by the government in accordance with Waste Management and Public Cleansing Law. The contractor shall coordinate with the incinerator plant for container pick-up schedule. The name and location of the ash recycling facility is as below:

Meltec, Ltd.

2333-29, Oza Yana, Oyama-shi, Tochigi-ken, Japan, 323-0158

1.6.2.1. Weighing of Ash.

All vehicles used for the collection shall be weighed on vehicle scales to record the weight at the incinerator plant in Bldg 1526 at Yokota Air Base before and after collection.

1.6.2.2. Transporting of Ash.

The Contractor shall be responsible for arranging, securing and transporting the ash loaded in the container to the ash recycling facility designated by the Government. The Contractor shall not remove the items from the container and the Contractor’s truck must be of such a design to accommodate the ash loaded. The Contractor shall transport the waste in a safe manner in accordance with Japanese laws, local vehicle and pertinent regulations. The load must be covered by a watertight leak proof cover from start to finish.

1.6.2.3. Ash Spilling During Transport.

The contractor will clean any ash spilled during the pickup transportation or drop off of the ash. The clean-up of ash must be accomplished within 5 hours of spilling. The contractor will do all necessary clean-up actions to eliminate and/or reduce the environmental impact.

1.6.3. Submittal and Reporting.

1.6.3.1. Reports.

The monthly report denoting collected quantity by date shall be submitted to the COR each month with the Contractor's monthly invoice.

1.6.3.2. Manifest.

Refer to paragraph 1.5.3.

1.6.3.3. Ash Spill Report.

A detailed report of all spills must be submitted to the COR within 5 days of the incident. The report will be in English and will detail the incident location, amount of ash spilled, and all remedial actions taken to resolve and clean the site of the incident.

2. SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance Threshold Method of Assessment

SS#1. Collect Integrated Solid Waste in accordance with the established schedule.

1.1, 1.1.1.1., 1.1.1.2,

1.1.2. to 1.1.2.4.

No more than 2 customer complaints per month.

No more than 2 defect per month

Customer Complaints and Periodic Inspection (Monthly)

SS#2. Dispose of Integrated Solid Waste in accordance with the established governing directives.

1.3, 1.3.1, 1.3.2.

Zero defects per month. Periodic Inspection

SS#3. Maintain Waste Collection Area.

1.1.9. No more than 2 customer

complaints per month.

No more than 2 defect per month

Customer Complaints and Periodic Inspection (Monthly)

SS#4. Waste Segregation and Transportation.

1.1.1.4 to 1.1.1.4.3.

No more than 2 defects per month.

Periodic Inspection

SS#5. Maintain Equipment and Segregation Site

1.4. to 1.4.2.1.

No more than 2 customer complaints per month.

No more than 2 defect per month.

Customer Complaints and Periodic Inspection (Monthly)

SS#6. Infectious Medical Waste Collection, Transportation and Disposal

1.1.1.5. to 1.1.1.5.2.

Zero defects per month. 100% Inspection

SS#7. Reports and Records 1.5. Zero defects per month. 100% Inspection

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or the contractor performance has not been accomplished, the COR will initiate and provide the CO a contract Discrepancy Report (CDR) DD Form 2772 or similar documents for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations.

This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule.

Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance.

2.3.2. Unsatisfactory Performance.

Reserved.

2.4. PERIODIC PROGRESS MEETING.

3. GOVERNMENT PROVIDED PROPERTY AND SERVICES.

3.1. Property.

Refer to Appendix D.

3.2. Services.

The Government will provide the following services:

3.2.1. Utilities.

Electricity and water in existing facilities will be provided by the Government at no cost to the contractor for their use in connection with the performance of services under this contract.

3.2.1.1. Conservation of Utilities.

The contractor shall instruct employees in utility conservation practice and preclude the waste of utilities.

3.2.2. Emergency Service.

The Government will provide police, fire protection, and medical services. Fire protection and medical services are on a cost reimbursement basis. The phone number for emergency service is 911 or 042-511-0911.

3.2.2.1.

Any time the contractor uses the above emergency services, the Contract Manager (CM) shall immediately report to the COR with all of the details. The CM shall submit the report of the details surrounding the use of this service to the CO, in writing, within two (2) calendar days.

3.2.3. Telephone Services.

A Class C telephone (on Base only) will be provided. Telephone shall be used only for performance of this contract.

3.3. Recycling Center/Material Recovery Facility.

4. GENERAL INFORMATION.

4.1. MISSION.

The overall Civil Engineer mission at Yokota Air Base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. BACKGROUND.

Reserved.

4.3. HOURS OF OPERATION.

The contractor shall provide services specified in this PWS during the following period:

SITE HOURS DAYS U.S. Holidays Yokota AB 0600-1900 Monday – Saturday Included Tama Annex 0600-1900 Monday – Saturday Not included Tokorozawa 0800-1430 Wednesday* Not included

Owada 0800-1430 Wednesday* Not included Momote 1000-1200 Wednesday* Not included Unscheduled Events

0600-0600 COR Directed COR Directed

Friendship Festival 0600-0600 COR Directed COR Directed

* If the holiday occurs on Wednesday, the collection shall be provided on Tuesday.

4.4. HOLIDAY & CLOSURES.

4.4.1. Recognized Federal Holidays.

There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – last Monday in May Juneteenth – June 19th Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Availability of Yokota Incinerator Plant.

Yokota Incinerator Plant is not available on the following days:

1 January New Year’s Day 4 July Independence Day

4.4.3. Other Base Closures.

Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFOMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

Reserved.

4.6. CONTRACTOR WORK SCHEDULE.

4.6.1. Schedule Submission and Approval.

Refer to para 1.1.1.1.

4.6.2. Schedule Changes.

Refer to para 1.1.1.1.

4.7. CONTRACT PERSONNEL.

4.7.1. Contract Manager.

The contractor shall designate a representative – hereafter referred to as the Contract Manager – who shall be authorized and empowered to act fully on behalf of the contractor on all matters relating to this contract, who shall serve as the main point of contact with the Government, and who shall conduct overall management coordination with the Government. The Contract Manager is required to have a training certificate for Industrial Waste Collection & Transportation Course (産業廃棄物の収集･運搬課程) and Industrial Waste Treatment Course (産 業廃棄物の処分課程) conducted by Japan Industrial Waste Technology Center (財団法人日本産業廃棄物処理

振興センター) or equal.

4.7.1.1.

The contractor shall designate an Assistant Contract Manager who shall be authorized to act on behalf of the contractor in the absence of the Contract Manager. Assistant Contract Manager is required to possess the same level of training certificate as the Contract Manager.

4.7.1.2.

Either the Contract Manager or Assistant Contract Manager shall be present at the segregation site at Bldg 1530 at Yokota AB at all times during normal operation hours (refer to Para 4.3. above).

4.7.1.3.

The Contract Manager and Assistant Contract Manager shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel. The letter of designation shall be supported by a copy of required training certificate.

4.7.1.4.

The Contract Manager and Assistant Contract Manager must be able to read, write, speak and understand English, or provide a translator.

4.7.2. Personnel.

The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.7.2.1.

The contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s name. The contractor shall adhere to all base safety and traffic regulations and policies.

4.7.2.2.

The employees who perform on the flight line, refer to 4.8.3, must be able to speak and understand English, or provide a translator.

4.7.3. Employee Restrictions.

The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7.4. Damage.

The contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government. The contractor shall be responsible for verification of the job site and the existing condition of the segregation site.

4.8. SECURITY REQUIREMENTS.

4.8.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes.

The contractor shall comply with all requirements and procedures of the respective Air Force Installation. All documentation shall be submitted at the pre-performance conference.

4.8.2. Base Pass.

The contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on United States Government premises. The contractor shall submit written requests for issuance of base passes to the COR and shall be responsible for all base passes issued to his/her employees and employees of any subcontractors. The contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

4.8.3. Yellow Flight Line.

The Government will issue the Yellow Flight Line Pass to the contractor to perform on the airfield. The contractor shall attend the necessary training provided by the Government to obtain the pass.

4.9. SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by Japanese law and commercial practices.

Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within two (2) calendar days of each occurrence.

4.10. SPECIAL QUALIFICATIONS.

Refer to para 4.7.1. Contract Manager and Assistant Contract Manager.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE.

(QUALITY ASSURANCE PERSONNEL)

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.12. MULTI-FUNCTIONAL TEAM.

The Senior Leadership may require a multi-functional team be established between the Government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.13. PARNERING AGREEMENT.

4.14. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Refer to para 4.7.4. Damage.

4.15. CONTRACTOR FULL-TIME EQUIVALENT REPORTING.

5. PHASE-IN/PHASE-OUT PROCEDURES.

5.1. Phase-In Plan.

The contractor shall submit a phase-in plan describing how the contractor will assume full responsibility of waste contract when the contract is awarded to new entity other than the incumbent contractor. The phase-in period shall encompass the 30-day period between the contractor’s receipt of the executed contract or other written notice of award, whichever occurs first, and fully operational date. The contractor phase-in operations shall not conflict with or interfere with Government performance of essential services. The contractor shall submit the plan for approval within 10 calendar days after notice of award. The requirements of this paragraph shall be furnished as a basic part of this contract, without further cost to the Government.

5.2. Phase-Out/Termination Transition Tasks.

The contractor shall assist the Government in transitioning into the follow-on waste contract upon notification of termination of the current contract. As part of this transition, the contractor shall insure that waste services are followed through the full term of the contract and ensure the removal of the contractor-furnished containers within 15 days of the contract changeover period after contract termination. The contractor shall not defer any required maintenance procedures scheduled during the final contract period for the purpose of avoiding responsibility or transferring responsibility to the succeeding party. During the final 30 days of the contract, the contractor shall permit the COR to observe any and all operations performed under the terms of the contract.

6. APPENDIX.

A. Estimated Workload Data

B. Historical Data

C. Maps (C1-C11)

D. Government-Provided Property

E. Yokota Recycling Program and Flyer

F. Integrated Solid Waste Level of Service Standards

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ESTIMATED ANNUAL QUALITY

TYPE OF WASTE ESTIMATED

ANNUAL

QUANTITY

ACTUAL QUANTITY IN

PAST THREE YEARS

2021 2022 2023

All Waste Volume 6,000 Ton 6,024 5,943 5,527 Incinerated at YAB 3,000 Ton 3,084 2,975 2,662 Non-Combustible 70 Ton 69 50 35 Recyclable Metal 258 Ton 319 251 193 Recyclable Steel Can 35 Ton 69 28 29 Recyclable Aluminum 20 Ton 18 22 19 Recyclable Aluminum Can 23 Ton 24 20 19 Recyclable Stainless Steel 5 Ton 7 5 4 Recyclable Copper Cord 10 Ton 11 10 10 Recyclable Copper 1.8 Ton 3 2 2 Recyclable Motor 2 Ton 2 3 2 Recyclable Radiator 0.1 Ton 0.4 0 0.03 Recyclable Brass 1.5 Ton 1.6 1.6 1.1 Recyclable Spray Can 1.5 Ton 1.3 1.5 2.6 Recyclable Circuit Board 1 Ton 1 1.5 0.6 Recyclable Household Battery 0 Ton 0 0 0 Recyclable Car Battery 1 Ton 1.2 1 1.1 Recyclable Glass Bottle (Brown) 7.7 Ton 11 4.4 6.6 Recyclable Glass Bottle (Clear) 6 Ton 9 4 6.6 Recyclable Plastic 560 Ton 565 543 587 Recyclable Tire 0 Ton 0 0 0 Recyclable Wood Pallet 87 Ton 127 46 16 Recyclable Clothing 2 Ton 0 0 8 Recyclable Magazine 12 Ton 13 15 12 Recyclable Shredded Paper 2 Ton 2 1.5 2 Recyclable Card Board 319 Ton 312 358 288 Recyclable Newspaper 4 Ton 4 4.6 3.5 Recyclable White Bond Paper 1.5 Ton 1.1 1.8 2 Recyclable Construction Debris 1,700* m³ 2,900 3,000 7,924 Recyclable Waste Air Conditioner 150 ea No data Recyclable Waste Washing Machine 100 ea No data Recyclable Waste Television 600 ea No data Recyclable Waste Refrigerator 200 ea No data Recyclable PC 600 ea No data Recycle Bet Mat (para 1.1.3.7.1, not included) 600 ea No data Recycle System Furniture 200 ea No data Infectious Waste 75,000* liter 72,080 68,420 50,630 Non-Recurring Off-Base Incineration 150 Ton 0 0 0 Ash Transportation 800 Ton 760 699 728

*Not included in All Waste Volume.

2. ANNUAL AVERAGE OF RECYCLING RATIO TO THE TOTAL COLLECTION: 31.9%

3. SHARED OF QUANTITY FOR EACH AREA

AREA SHARE

Yokota O&M (Industrial) 60.75% Tama Annex (TAMA) 2.02% Tokorozawa Transmittal Site (TOKOROZAWA) 0.12% Owada Communication Site (OWADA) 0.03% Momote Service Annex Site (MOMOTE) 0.01% Military Family Housing (MFH) 33.22% Department of Defense Dependents School (DoDEA) 2.61% Hospital (HOSP) 1.24%

APPENDIX B

HISTORICAL DATA

1. TYPE AND NUMBER OF CONTRACTOR-FURNISHED CONTAINERS

ITEM TYPE OF CONTAINER ESTIMATE

QUANTITY

1 Four Section-Covered Top: Dumpster (8m³ ) 151

2 One Section-Covered for Tower: Receptacle (1m³) 189 3 Cage Type for Tower (1.5m³) 21 4 One Section-Open-Top Container (1ton) 20 5 One Section-Open-Top Container (4ton) 30 6 One Section-Open-Top Container (10ton) (30m³x4 ) (25m³x4 ) 8 7 Trash Bags (150 litter) for Public/Common Use MSW Receptacles 4,600 8 Trash Bags (120 litter) for Public/Common Use MSW Receptacles 9,800 9 Trash Bags (70 litter) for Public/Common Use MSW Receptacles 750

10 Trash Bags (45 litter) for Public/Common Use MSW Receptacles 3.600 11 40 Liter for Infectious Waste Container (Bldg 4408,4145,1585) 15 12 50 Liter for Infectious…