0. Notice to Offeror.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

6 Nov 2024

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKBC

Unit 5228, Bldg 620, Yokota Air Base Fussa-shi Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA520925R0001, Integrated Solid Waste Management at Yokota Air base and Geographically Separated Units, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance: Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Airlift Wing Acquisition Flight, PKBC, Ms. Shoko Toda, Contract Specialist at Commercial: 042-511-0100, 042-552-2511 Ext. 5-7619 or e-mail shoko.toda.jp@us.af.mil or Ms. Junko Maeda, Ext 5-7538 or junko.maeda.jp@us.af.mil, Contracting Officer, Tomoko Shioda may be reached at Commercial: 042-511-0100, 042-552- 2511 Ext. 5-6690 or e-mail tomoko.shioda.jp@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Yokota Air Base at 0900 hours on 18 Nov 24, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Site Visit. Site visit for Yokota Air Base will be held on 18 Nov 24, after the pre-proposal conference (Site visit for GSUs are not planned. Necessary information will be provided at the pre-proposal conference). Offerors are urged and expected to inspect the sited where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may https://www.acquisition.gov/content/regulations reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(3) Submit attached Pre-Con Attendance Sheet with the names of all attendees to the pre-proposal conference and site visits (not to exceed three persons) and car license plate (not to exceed one vehicle) to the Contract Specialists in Para 1.a. prior to 1400 hrs, 14 Nov 24. This information must be provided in advance in order to ensure access to the military base/conference and adequate seating for the conference attendees.

(4) Offerors are requested to submit any questions to the contract specialist noted above not later than 25 Nov 24 Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

2. If you have any questions, please contact the Contract Specialists listed in paragraph 1.a.

TOMOKO SHIODA

Contracting Officer