ATCH 1-Draft Performance Work Statement.docx

PERFORMANCE

WORK STATEMENT (PWS)

FOR

HOISTS MAINTENANCE, REPAIR &

INSPECTION SERVICES

IN THE

KAISERSLAUTERN MILITARY COMMUNITY

(KMC)

1 November 2024

786 CES/CEOES

PERFORMANCE WORK STATEMENT FOR

HOISTS MAINTENANCE, REPAIR & INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property Hoists in the Kaiserslautern Military Community (KMC), Ramstein Air Base (TYFR), Ramstein Air Base-Construction & Training Squadron (MTMC), Kaiserslautern-Kapaun Air Station (TYFU) in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2. below). Services are to be performed in accordance with all applicable German local, state, and federal standards, codes, laws, manufacturer recommendations and all required safety regulations (see paragraph 8.14.). The most stringent of these shall apply. The Hoists and their locations are listed in Appendix B. NOTE: The term “Hoists” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B.

1.1. This full maintenance contract signifies a Hoist service provider (contractor) takes total service responsibility for the equipment identified in the contract. Except for the services covered in paragraph 2. below, the monthly fixed prices include all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the Hoists operating safely and within the performance objectives of paragraph 4.3.

1.2. If grinding, cutting with the angle grinder or welding work is required in the performance of this contract, the contractor must inform the COR by email at least 24 hours prior to the scheduled repair/maintenance to coordinate the deactivation of fire extinguishing systems. In case of emergency repairs, the contractor must inform the COR immediately upon determining that grinding, cutting with the angle grinder or welding work is required that the fire extinguishing systems must be deactivated. No grinding, cutting with the angle grinder or welding work shall be carried out without prior confirmation by the COR that fire extinguishing systems have been deactivated. Deactivation of fire extinguishing systems is possible 24/7.

1.3. Work conducted on Hoists will be in accordance with, but not limited to, the references listed in paragraph 8.14., as well as any additional regulations that may apply, and shall be performed only by qualified personnel trained for the services required. Contractor technicians shall have knowledge of the current German Safety and Accident Prevention Regulations (Deutsche Gesetzliche Unfallversicherung – DGUV) and the usage of guidelines and generally recognized rules of engineering in accordance with commercial practices to be able to assess the condition of the equipment properly.

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services, and no work on any services listed in paragraph 2. will commence without advance approval by the CO:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See paragraph 3.2.)

2.2. Acts by parties other than the contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power, generator power spikes, and low quality, lightning-stroke), building subsidence are not included in the contract

2.3. In the event that the contractor encounters an item of work included in paragraph 2.1. and 2.2., the contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence remains the contractor’s responsibility to obtain an engineered equivalent product from a commercial source, unless waived by the Contracting Officer (CO).

3. DEFINITIONS.

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement of existing Hoists are included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. All work carried out shall be in accordance with standard commercial practices using only Original Equipment Manufacturer (OEM) parts. Upon non-availability of OEM parts, items of equal or higher quality are permissible upon the COR concurrence. All services carried out by the contractor shall be in accordance with, but not limited to, the standard guidelines listed in paragraph 8.14. "When required parts are not available, the contractor shall notify the COR the same business day it is discovered. The contractor shall provide written documentation (for example, a letter from the parts manufacturer) to the COR explaining why the required repair time cannot be met. The contractor shall complete the repair within one (1) normal business day after receiving the required parts."

3.2. Alteration. An alteration is also on existing Hoists but is not included under the full maintenance service arrangement. Alteration/modernization may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of Hoists, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with the standard guidelines listed in paragraph 8.14., as well as any additional regulations that may apply.

4. MAINTENANCE AND INSPECTION SERVICES.

4.1. The contractor with the CO/COR shall determine the working order and condition of all Hoists listed in Appendix B within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the contractor to replace the missing items, accomplish the repair, and reimburse the contractor in accordance with the contract. Defects that existed before the start of the period of performance fall under CLIN X003, “Over and Above Services”. The CO will give instructions for situations where a unit requires a level of repair potentially constituting an alteration as described in paragraph 3. The contractor and the CO shall certify their agreement as to the working order of the equipment.

4.2. The contractor shall develop and submit to the COR an annual written Maintenance Control Program (MCP) for each Hoist within thirty (30) calendar days of contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed and require the contractor to coordinate with the respective Facility Manager/alternate prior to carrying out services. The contractor shall perform inspections and maintenance of all Hoists in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements. The contractor shall submit scheduled deviations to the COR as soon as possible, but no later than the day before service is scheduled.

4.3. The contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The MCP is required to specify appropriate intervals for specific maintenance items. Maintenance shall be carried out following the regulations/guidelines listed in paragraph 8.14. below, as well as any additional regulations that may apply, and shall include, but not be limited to, substitution/replacement/renewal/changing of parts and motors. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, as well as repairs are required.

4.4. The contractor shall perform safety inspections and tests on all Hoists listed in the attached Appendix B, Equipment List. All safety inspections shall be in compliance with, but not limited to, the applicable regulations and guidelines listed in paragraph 8.14. of this PWS. In addition, the contractor shall provide DGUV-V3 testing’s / electrical safety checks, which are to be carried out every four (4) years and apply to electrical components testing. The prices for the additional tests must be included in the offer. Load testing of electrical components must be carried out in the base year and fourth option year of this contract.

4.5. Reporting. The contractor shall prepare and submit a written report no later than eight (8) business days of work accomplished. The report shall include, but not be limited to:

(a) Date and time of the service

(b) Location, equipment/serial number and type

(c) Full operational test

(d) Overall condition including discrepancies cited and repairs needed

(e) Name of the technician performing the service

(f) Amount of man hours

(g) Parts used

4.6. The Government may perform inspections of the Hoists at no cost to the contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the contractor will be notified in writing of any determination and may be responsible for corrective actions.

4.7. The contractor shall maintain a copy of all current Hoists inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR upon request. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request for review.

5. REPAIR SERVICE CALLS. The contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional cost to the Government. All repair work shall be done in accordance with standard commercial practices as well as all applicable guidelines listed in paragraph 8.14. below and any additional regulations that may apply. The contractor shall repair and replace components of the Hoists at no additional cost to the Government.

5.1. ROUTINE CALLS. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1 The contractor shall respond in person to the Hoists and begin work on routine service calls at no additional cost to the Government no later than three (3) hours after receipt of the call on regular scheduled workdays/hours.

5.1.2. The contractor shall report to the work location, survey the repair, and provide the CO/COR with an estimate of time and cost of repairs, when the repair is not covered in the full maintenance service contract, but necessary to bring the Hoists back to operation. Refer to Appendix D – Over & Above (O&A) Instructions.

5.2. EMERGENCY CALLS. Emergency calls are defined as calls made for services when a Hoist system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. The contractor shall respond in person to the Hoist and begin work on emergency service calls no later than two (2) hours after receipt of the call.

5.2.2. The contractor shall report to the work location, survey the repair, and provide the CO/COR with an estimate of time to repair and cost of repairs when the repair is not covered in the basic full maintenance service contract, but necessary to bring the Hoist back to operation. Refer to Appendix D – Over & Above (O&A) Instructions.

5.3 REPORTING. The contractor shall prepare and submit to the CO/COR a written report no later than eight (8) business days after a routine/emergency repair has been completed. The reports shall include:

(a) Date, time and call number of the service

(b) Location, equipment/serial number and type

(c) Full functionality test

(d) Service performed (malfunction and description of work)

(e) Amount of man hours

(f) Parts used

(g) Name of the technician performing the service

5.3.1. The contractor shall submit a written monthly report listing all open calls no later than the first business day of the following month.

6. SERVICES SUMMARY. The Government will evaluate contractor performance in accordance with the following criteria. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance. The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Inspection according to MCP Rating Thresholds:

Satisfactory – 90% within stated inspection or maintenance schedules.

Unsatisfactory – below 90% within stated inspection or maintenance schedules.

Reperformance within 3 business days after initially scheduled maintenance/inspection date IAW MCP.

5.2., 5.2.1., 5.2.2.

Hoists Service Availability.

Performance Threshold:

No more than 2 deficiencies per month.

N/A

SS-3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.1.

Performance Threshold:

No more than 2 deficiencies per quarter.

Reperformance within 2 hours

Performance Threshold:

100% within stated response time

N/A

Appendix D & E Reports Submittal.

Performance Threshold:

No more than 3 defects per quarter.

Reperformance no later than 24 hours of notification.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

7.1. DAMAGE TO GOVERMENT PROPERTY. The contractor shall report all damages to U.S. Government property within one (1) hour after occurrence to the 786 CES/CEOES Service Contract section, phone: 06371-47-4879. The contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

8. GENERAL INFORMATION.

8.1. Quality Control. The contractor will identify to the CO the responsible quality control inspector (QCP) to be notified in case of customer complaints upon submission of quote. The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with standard guidelines and codes as listed in paragraph 8.14. of this PWS, as well as any additional regulations that may apply. The contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. The CO will be provided with updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, Hoists, MCP, and the location of all inspection records and key control logs which will always be available to the Government upon request. The QCP will have the inspection forms and records which will be used for the service. The contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. Quality Assurance. The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan. The contractor shall reperform at no additional cost to the Government when reperformance is required in accordance with paragraph 6., Services Summary. Any re-performance and/or unacceptable performance will be documented by the COR and may result in the Government seeking equitable price reduction or adequate consideration in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services. To record validation results, the COR will use the contractor’s MCP, maintenance and repair reports to ensure all terms and conditions of applicable regulations and manufacturer instructions are met to ensure safe and continuous operation of installed equipment subject to this contract. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished as required, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO within five (5) calendar days of receipt. The CO will forward the contractor’s response to the COR once received. The COR will perform re-inspection within one (1) business day of receipt of the contractor’s response.

8.3. Hours of Operation. The contractor shall coordinate all work to be accomplished in accordance with this PWS with the COR and Facility Manager/alternate for each piece of equipment to be maintained and repaired. Emergency repairs may be required 24 hours, Monday through Sunday including holidays. Business hours are 0700-1600, Monday through Friday. The time for maintenance and repairs to be performed shall be coordinated before any work is scheduled.

The contractor’s hours of operations shall be in accordance with the table below.

Hours of Operation

Preventive Maintenance, Maintenance Services and Safety Inspection

Repairs

Emergency Repairs

Saturdays, Sundays, & German and U.S. Federal Holidays

24 hours

U.S./German Federal Holidays.

U.S.

U.S.

U.S.

U.S.

U.S.

U.S.

U.S.

U.S.

U.S.

When a U.S. federal holiday is on a Saturday, the preceding Friday will be observed. When the holiday is on a Sunday, the following Monday will be observed.

** Indicates date change each year – **Movable holidays.

8.4. Security Requirements. Contractor personnel shall comply with all requirements and procedures as defined in AFFARS clause 5352.242-9000, Contractor Access to Air Force Installations. Contractor employees will be required to obtain and display identification badges. Please anticipate delays when accessing the base with commercial vehicles and allow time for commercial vehicles to reach their destination. Contractor employees shall drive only on designated routes and obey the speed limits posted throughout base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list of these banned countries. This includes individual contractor employees, therefore any contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

8.4.1. Contractor/employee base pass and identification, special clearances. Contractor personnel shall obtain a Defense Biometric Identification Card (DBIDS) no later than fourteen (14) days prior to the Period of Performance (PoP). In order to obtain the DBIDS, the contractor is required to submit to the COR the following:

· AE190-16A (Request for DBIDS)

· AE190-16K (Installation-Pass-Holder Acknowledgement)

· AE190-16E (Data Protection)

· Memo of DBIDS Request

· Copy of Passport / ID Card (Vorder und Rückseite Personalausweis)

· Security Questionnaire for Simple Security Check

· Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis)

AE190-16A, AE190-16K, AE190-16E, Memo of DBIDS, Military Installation Access List request, and the Security Questionnaire will be provided by the COR, 786 CES/CEOES.

Contractor personnel shall present completed documentation to Security Forces personnel at bldg. # 800 (EAST GATE), Ramstein Air Base, to obtain their DBIDS. Contractor personnel can only gain access to the KMC (Kaiserslautern Military Community) after the security check has been passed with a positive result. It is the responsibility of the contractor to collect and return the DBIDS within one (1) week from personnel that is no longer employed, in case the contract is terminated and/or after end of the PoP (Period of Performance).

8.4.2. Access to Restricted Areas. Access to secure areas must be coordinated with the COR. Restricted areas require notification through the COR to the Facility Manager/alternate at least one (1) week prior to the date of service to allow ample time for coordination.

8.4.3. Escort. For any restricted/secure area access in conjunction with the scope of services, the COR will arrange for an escort and entry authorization at the designated place of performance.

8.4.4. Language Requirement. Contractor employees performing services shall be able to speak English sufficiently well to communicate on a basic level with on-site personnel.

8.5. Continuation of Essential Department of Defense Services During Crisis Declared By The National Command Authority or Overseas Combatant Commander. In accordance with DODI 1100.22, Policy and Procedure for Determining Workforce Mix, paragraph 5b, it is determined that none of the services as stated in this PWS are mission essential.

8.6. Special Qualifications. Manufacturer training certificates are not required to perform services under this contract unless required by German law/regulation. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel must adhere to the qualification standards defined in DIN EN 15011. The contractor shall submit certificates of competency (Befähigte Person für Hebezeuge-Krane / Competent Person for Hoists) of the employees being intended to perform the solicited services to the Contracting Office upon submission of quote. The training certificates shall be obtained through an accreditation authority (for example TÜV–Technischer Überwachungsverein, DEKRA). The contractor, subcontractor, teaming/joint venture partner, etc. being intended to perform the services must be registered or a member of the German Chamber of Industry and Commerce (Industrie- und Handelskammer) or the German Chamber of Trade (Handwerkskammer). Membership must continue throughout the contract performance. Contractors, subcontractors, teaming/joint venture partners of EU member states being intended to perform the services must possess a valid EU certificate (“EU Bescheinigung”) issued by a German Chamber of Trade or German Chamber of Industry and Commerce. The EU certificate must be renewed annually throughout the life of the contract. The contractor shall be familiar with the different equipment used under this contract. The contractor must continue to be certified through the life of the contract. The Government reserves the right to request verification of the certificate during contract performance.

8.7. Schedule Coordination. The contractor shall coordinate/schedule the dates and times services will be rendered with the respective Facility Manager (FM) and submit a written maintenance schedule to the COR no later than thirty (30) business days prior to the start date of the maintenance and safety inspections. The schedule shall include the estimated dates, times, building numbers and locations. Any schedule changes shall be coordinated in writing with the contractor, FM and the COR at least eight (8) business days prior to the originally scheduled dates.

8.8. Schedule Information. The contractor shall be responsible for providing all Schedule Coordination Information of their operations with the appropriate base personnel to the CO/COR. The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility.

8.9. Special Equipment. Any special equipment required in the performance of services under this contract, such as lifting/working platforms, etc. must be made available immediately at any time to make a repair. No prior coordination with the COR is required to determine that special equipment is needed and must be obtained. Any special equipment must be brought along for each operation and taken back. There is no temporary storage facility available on base.

8.10. Environmental Control. The contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the contractor shall use environmentally safe products in the course of completion of their project. The contractor shall maintain, in a company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the Government. The contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought to the Government facility. If the contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into. the environment, the contractor shall immediately notify the CO/COR and appropriate emergency responders. The contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.11. Conformance with Environmental Management Systems. The contractor shall perform work under this contract consistently with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable to the contract. The contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the contractor shall respond and take corrective action immediately. In the case of nonconformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS coordinator. In addition, the contractor should ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

8.12. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German and U.S. Air Force environmental laws, regulations and operating standards, including but not limited to, the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The FGS for Germany and other important environmental laws and requirements applicable to all contractors working on base will be made available upon request.

8.13. Contract Manager. The contractor shall provide to the CO and COR the name of a contract manager (primary and alternate) who shall be responsible for the performance of work and have full authority to act on behalf of the contractor on all contract matters relating to the daily operations of this contract no later than five (5) business days after award. The contract manager shall be available during normal duty hours (0700-1600). The contractor shall be able to meet with the COR to resolve any contract-related issues. The contract manager and alternate shall be able to understand, read, speak, and write basic and technical English (to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics). The contractor shall provide to the CO and COR, no later than five (5) business days after award, a list of all personnel performing under this contract to include names and contact information (valid (cell) phone numbers), as well as their individual function. Any required changes to this list shall be submitted in writing to the CO and COR, ten (10) business days prior to the change taking effect.

8.14. Applicable Guidance. The contractor shall comply with all applicable regulations and requirements. The below list may not be complete and all-inclusive. Systems shall be checked in accordance with.

· Manufacturer Specifications

· TRBS Technische Regeln fuer Betriebssicherheit / Technical Rules for Operational Safety

· Technische Regeln für Arbeitsstaetten / Technical Rules for Workplaces “ASR A1.7”

· DIN EN 15011 - Krane- Bruecken- und Portalkrane / Cranes- Briges- ans Gantry Cranes

· DGUV Deutsche Unfallverhuetungsvorschriften (UVV) / German Accident Prevention Regulations

· DGUV Grundsatz 309-001 - Pruefung von Kranen / Testing of cranes

· DGUV (Deutsche Gesetzliche Unfallversicherung Vorschrift) 52 Krane / German Statutory Accident Insurance Rule 52 Crane

· DGUV (Deutsche Gesetzliche Unfallversicherung Vorschrift 54 Winden, Hub und Zuggeraete / German Statutory Accident Insurance Rule 54 Winches, Lifting and Towing Equipment

· Betriebssicherheitsverordnung (BetrSichVO) / Ordinance on Industrial Safety and Health

· DGUV-V3 Pruefung Elektrischer Betriebsmittel / Testing of Electrical Systems

· DIN EN VDE 0100 (Daten und Fakten für das Errichten von Niederspannungen / Low- voltage Electrical Installations.

8.15. Waste Disposal. All trash and hazardous waste, generated as a result of services performed, shall be disposed off base in accordance with the German National Waste Disposal Act (Abfallbeseitigungsgesetz – AbfG) at no additional cost to the Government.

8.16. Performance and Services Performed During Military Exercises and Operations Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor should be prepared to move to other work locations or suspend operations. No additional cost shall be incurred to the Government for moving to other work locations and for the waiting time until the exercise or operation is over.

8.17. Base Closures. Work scheduled, but not accomplished because of base closures due to weather, exercises, or actual alert, will be accomplished as soon as possible after the installation is reopened.

APPENDICES.

A. Workload Estimate Data Per Year B. Equipment List (see separate sheet) C. Deliverables D. Over & Above Instructions E. Over & Above Work Request Form

APPENDIX A – Workload Estimate Data Per Year

ITEM

DESCRIPTION OF SERVICE

ESTIMATED QUANTITY

(In Accordance with the Current Equipment List)

(In Accordance with the Current Equipment List)

This workload estimate does not bind the Government to these fixed quantities. A workload estimate is only a best guess estimate based on the current equipment list* and historical data** and its purpose is to provide the contractor with data needed to estimate probable workload and perform risk assessment needed to formulate a fair and reasonable FFP (Firm-Fixed Price).

As assets are replaced, upgraded, decommissioned, and lose warranty, the equipment list will be updated at least annually. For the scope of this contract, any upward or downward quantity change to Appendix A, Workload Estimate Data Per Year, of up to 10% is considered in- scope and will not require a modification.

APPENDIX B – Equipment List (see separate sheet)

APPENDIX C – Deliverables All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The contractor shall be responsible for delivering all end items. All required documents, reports and schedules shall be sent by email in Adobe PDF format to the organizational email address of the requiring activity: 786CES.ServiceContracts.OrgBox@us.af.mil

Maintenance Control Program (MCP) for each VTE

contract award

CO/COR

APPENDIX D – Over & Above (O&A) Instructions

1. O&A Work Definition. O&A work means work discovered during the course of contract performance that is not covered in the full maintenance service arrangement covered by the line items for the basic work under the contract, and necessary in order to satisfactorily return the VTE to a safe and operational condition. The contractor shall identify needed repairs and recommend corrective action during contract performance. Using a contract modification permits the Government and the contractor to negotiate parts and labor which are necessary to make repairs or prevent malfunctions, but are not specifically identified and priced. Examples of O&A work include, but are not limited to: EXCLUDED SERVICES identified in paragraph 2.

NOTE: The Government reserves the right at any time to utilize other contract vehicles, perform work in house, or to outsource O&A work without any notice or further consultation for maintenance/repair or replacement of equipment or infrastructure system upgrades/modifications. If O&A work is performed under this contract, competing quotes from other sources will be requested by the Government to determine price fair and reasonableness in accordance with FAR 13.106-3(a)(1). If pricing obtained from other sources is found to be lower than the pricing submitted by the contract holder, the Government reserves the right at any time to award a contract to the lowest-priced offeror.

1.2. O&A Work Procedures.

1.2.1. The contractor shall submit to the Contracting Officer Representative (COR) an O&A request form describing the O&A work being proposed. The form, with all applicable fields completed, shall be submitted no later than five (5) business days after reporting to the work location. Should the five (5) business days be insufficient due to delays caused by establishing repair costs, the contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR explaining any delays.

1.2.2. The COR will send the work request package to the Contracting Officer (CO) for review/approval.

1.2.3. The contractor and CO will negotiate a firm-fixed-price settlement for the work. The contractor shall not begin work until receipt of a signed/approved work request form or approval memo from the CO. The contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo.

APPENDIX E – Over & Above (O&A) Work Request Form

Control Number

Work location, work to be performed & required parts:

Justification:

Price: The total O&A proposed pricing shall include all labor, parts, and delivery.

Total of Parts/Material Costs EUR

Labor Costs EUR

Total of all O&A Costs EUR

Schedule of Work: Start

Complete

Days & Hours

Warranty Period: Parts Labor

Other Conditions:

Contractor

Government COR

Contracting Officer

Signature & Date

Signature & Date

Signature & Date

APPROVED/DISAPPROVED

Approved for EUR