Atch 1. Draft PWS - BPA Repair MWD Solution Screens.docx

Performance Work Statement (PWS) Blanket Purchase Agreement (BPA) Military Working Dog (MWD) Kennels Solution Screen Systems Repair(s) Joint Base San Antonio (JBSA) Lackland - Buildings: 7599, 7600, 7634, 7638, 7640, 7642

1. SCOPE OF WORK. The Contractor shall furnish all equipment, materials, and labor necessary to repair s5 Solution Screen Systems in Military Working Dog (MWD) kennels, ensuring a comfortable and healthy environment for the animals. This includes conducting initial and post-work surveys to ensure compliance with relevant industry standards, state and federal codes, and regulations. The Contractor will provide all equipment, replacement materials, associated parts, labor, and supervision required for the repair of solution screens at locations specified in Attachment A – Military Working Dog Compound. Prior to commencing work on each call, the Contractor will conduct a site visit to assess specific conditions and determine necessary repairs or replacements to restore solution screens to operational status. A detailed work proposal, including the Contractor’s approach, repair timeline, and Blanket Purchase Agreement (BPA) Call Cost Estimate, will be submitted for Government review and approval. Throughout the project, the Contractor will maintain a clean and safe work environment by removing and properly disposing of all debris daily and ensuring the surrounding area remains clear. The Contractor will also submit a comprehensive work plan, including the proposed schedule, to the CE Project Manager (PM) for review.

Existing Conditions. Before commencing any work, the Contractor shall conduct a site visit to review all relevant attachments and the Performance Work Statement (PWS) to assess the scope of repairs. This visit must take place no later than (NLT) ten (10) calendar days following the award.

The Contractor shall document existing conditions, including the state of structures and facilities adjacent to the areas requiring alteration or repair. Digital photographs may be used as an official record of these pre-existing conditions.

Building Description: The six (6) kennels are carport-style structures, each measuring approximately 50 feet by 150 feet. These kennels serve as housing for Military Working Dogs (MWDs). The area is actively occupied, and MWD training may be taking place nearby.

Access to certain areas may require escorts. Additionally, the Military Working Dog (MWD) compound is an active training area. Contractor personnel shall follow instruction from the Kennel Management Supervisor.

BPA Description.

· Provide Initial service call to trouble shoot/analyze problem and report recommended fix in writing /email to the Contracting Officer’s Representative (COR)

· Provide Cable Replacements /repair to include cable assembly parts and labor

· Provide Gear Assembly Replacements /repair to include gear assembly parts and labor o

· Provide Zipper Replacements /repair to include zippers assembly parts and labor

· Provide Fabric Replacements /repair to include Fabric assembly parts and labor

· Provide Full Curtain Replacement to include Full curtain assembly parts and labor Solution Screen s5 System list of parts:

Crank-Pully Operated System

1. s5 End Cap-Right

2. 12mm Peg base bracket

3. 28mm Bearing

4. 100mm Pully

5. 50mm round to 78 INSERT

6. 78mm Steel Tube

7. Cone Insert-78mm

8. Spring Loaded Idler

9. 42mm Bearing

10. Bearing Bracket-42mm

11. Bearing Base Bracket-42mm

12. s5 End Cap-Left

13. s5 Back Housing 2

14. s5 Hood Pulley Assembly

1. Crank

2. Standoff Bracket Solution Screens

1. Screen Bottom Bar Up Position

2. Screen Bottom Bar Down Position

3. Guide Rail Screws

4. Rail Cover Screws

5. Rail Bottom Plug

6. Back Screws

7. Rail Mounting Screws

8. Rope

9. Rope Winch

Equipment Placement and Installation. Confirm that the terrain is stable and capable of supporting the trailer and its equipment. Secure the trailer by properly choking the wheels to prevent any rollback. Verify that all equipment is safely secured and implement tag-out or lock-out systems as needed to ensure safe operation.

Cleanup and Final Inspection. Ensure the work area is thoroughly cleaned by removing all debris and materials generated during the installation process. Conduct a final inspection with the client to confirm their satisfaction with the completed repairs and the proper functionality of the installed equipment.

Government Property. The contractor shall take necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the government’s property.

Existing Conditions. During the initial service call the Contractor shall visit the site and examine the attachments and PWS to determine the extent of the work. The Contractor shall document existing conditions showing the condition of structures and other facilities adjacent to areas of prior to initiating any work, Digital photographs will be acceptable as a record of existing conditions; Contractor shall obtain written authorization to take pictures in and about Bldg. 7634, 7638, 7640, 7642, 7599, 7600. The site visit results shall be submitted to the COR. The use of burning at the project site for the disposal of refuse and debris is prohibited.

Safety. The Contractor shall actively monitor the condition of the work site and take immediate action to safeguard all personnel working in and around the project area. All applicable safety codes and regulations governing the work being performed must be strictly adhered to at all times.

Materials/Repairs Testing and Inspections. The Contractor shall oversee the coordination of all required tests and inspections. It is the Contractor’s responsibility to schedule and request these evaluations as needed to verify that all equipment is fully operational.

Service Calls. The Contractor shall designate a single individual that will serve as the main point of contact for all calls.

Holiday. Hours of Operation/Holidays All work shall be performed during the typical duty day, 8:00 A.M. to 4:00 P.M., Monday through Friday, except for federal holidays and unforeseen requirements. When access to facility permits, service may begin earlier upon approval of authorized government personnel. The Contractor is not required to provide routine services on the following approved holidays:

NOTE: If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the preceding Monday.

Security Requirements. We are obtaining and retrieving Identification Media. The Contractor shall comply with all requirements and procedures IAW AFFARS "Contractor Access to Air Force Installations." Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The Contractor shall also obtain personnel and vehicle identification and passes as required for entry to the installation. The government will provide all forms and procedures to the Contractor to obtain personnel identification, and vehicle passes during the pre-performance conference. It is the Contractor 's responsibility to renew passes/badges in a timely manner to ensure no interruption of service. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification passes, the Contractor ensures that all base identification passes issued to Contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved, then SF will need to be notified, so base access is not allowed. Failure to comply with these requirements may result in the withholding of final payment.

Pass and Identification Items. Non-Department of Defense (DOD) persons (Contractors, vendors, etc.) requiring entry to JBSA-Lackland Kelly-Annex installation, shall be sponsored by an authorized Defense Biometric Identification System (DBIDS) registered DOD ID card holder. Sponsors must notify the Security Forces Visitor Control Center for the installation that access is required no later than (NLT) ten (10) days before the requested entry date. Sponsors or Authorizing Official must request the permit in writing or via email from a .mil address to the Visitor Control Center. An Application for the Installation Access Credential form will be submitted by the Sponsor or Official to the Pass and Registration Office. Contractor and vendor companies requiring access to Joint Base San Antonio shall provide the credential information for their employees to the sponsor to process the access. All demolition Contractor employees shall have:

· One form of picture identification.

· Provide personal (full name, date of birth, place of birth, home address, and driver license number) and vehicle information. Foreign Nationals are submitted independently of natural U.S. Citizens. For this Project, only U.S. Citizen personnel shall be employed by Contractors and Subcontractors.

· A memo from the Contractor on business letterhead stating the reason for entry, contract number, project start and end date, and the location at JBSA of where the jobsite is located.

Reporting Requirements. The Contractor shall comply with Air Force Instruction (AFI) 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees are to be briefed by their immediate supervisor upon initial on- base assignment and as required thereafter.

Physical Security. Areas controlled by Contractor employees shall comply with base Operations Plans/instructions for Force Protection Conditions (FPCON) procedures, Random Anti-terrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials will be secured.

Traffic Laws. The Contractor and their employees shall comply with base traffic regulations. If, for any reason, the Contractor must close access to a road, the Contractor must submit requests for a minimum of 60 days in advance and may not close until approved and base notification is made.

Records Management. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in AFI 33- 322, Records Management Program (RMP), paragraph 10 and Air Force Manual (AFMAN) 33-363 and the Air Force Records Disposition Schedule (AF RDS) located at the link below.

Air Force Antiterrorism (AT) Program. The AT program seeks to deter or limit the effects of terrorist acts against the Air Force (AF) by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. IAW AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD Contractors and sub-Contractor personnel shall be offered Level 1 AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" Computer-Based Training (CBT) course on the Advanced Distributed Learning System (ADLS) https://goleam.csd.disa.miVkc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to Nonsecure Internet Protocol (NIPR), possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the COR.

Fraud, Waste, and Abuse. The Contractor shall make sure their employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of any utilities used. The Contractor shall be responsible for maintaining proper conduct and good discipline within the Contractor occupied work area(s). Contractor personnel shall be encouraged to be alerted to report any suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during, or in the performance of this contract.

Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR shall inspect by validating actual work performance, physically checking the attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this SOW. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 24 hours of notification, at no additional cost to the government after notification by the CO or COR.

Deliverables. The Contractor shall submit all deliverables in electronically and produce reports using the Microsoft Office Suite of applications. All deliverables must meet professional standards, and the requirements outlined in the contractual documentation. The Contractor shall be responsible for delivering all end items specified.

ATTACHMENT A

Site Location of Facilities covered in this PBA image1.jpeg