ASSD 26-3 WV-65Ajs.pdf
PDF 384 KB Posted
- Attached to
- Wheeling Access Control System
- Solicitation number
- ASSD 0313 DEP2600000003 1
- Issued by
- Monongalia County, West Virginia
About this file
This is a Direct Award Posting and Justification form from the West Virginia Purchasing Division for the Administrative Services/Business Operations Department, issued by Procurement Officer Jessica Chambers Smith on September 3, 2025. The procurement requests replacement of an Access Control System in the Wheeling Office with hardware compatible with Windows 11 and the existing Honeywell Prowatch software. The direct award has been approved and must be completed by October 1, 2025.
The total contract price is $5,019.34, as documented in the attached vendor quote. The direct award is justified as a sole source procurement because Honeywell Prowatch is the only available software provider and the replacement hardware must maintain compatibility with this existing system. No other vendor is able or willing to replace the existing system without causing detriment to the spending unit. The procurement falls under West Virginia Code 5A-3-10c for delegated procurements between $5,000.01 and $50,000, with a required public notice period of no less than 10 business days. The limitation specified is that any competing vendor must provide hardware compatible with Honeywell Prowatch software.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ASSD_0313_DEP2600000003_1_WV_ASSD_FORM.PDF | ||
| Assembled document ASSD DEP26-03.pdf |
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Text version
WV-65A
Approved 7/1/2022
West Virginia Purchasing Division
DIRECT AWARD POSTING:
Justification and Public Notice Form
(Delegated Procurements $5,000.01 to $50,000)
Public Notice Instructions
Statutory Authority: Pursuant to West Virginia Code § 5A-3-10c, a state agency may award a contract directly to a vendor without competitive bidding if certain requirements are met. Those requirements include documenting justification to support the Direct Award, along with providing certain information to the vendor community for a period of no less than 10 business days.
Agency: The agency identified below Intends to make a Direct Award to the vendor identified below to provide the commodity or service identified below. The support for the Direct Award, and any additional documentation has been included in this form or as an attachment.
Vendor Interest: Any vendor interested and able to provide the commodity or service in question must make their interest known, prior to the deadline published in wvOASIS, by expressing such interest in writing to the procurement officer identified as the appropriate contact in wvOASIS. If interest is expressed and deemed to be valid by the procurement officer, this Direct Award will be converted to a competitive bid.
Direct Award Information
Agency / Department:
Procurement Officer:
Date of Request:
1. Provide description of commodity or service (Include a copy of any proposed contract documents):
If requesting software as a sole source, is this software as a service?
□ Yes □ No
2. Justification showing that the direct award is in the best interest of the state:
3. Basis for Direct Award: Please select one of the following and provide details and documentation sufficient to confirm the basis.
□ Competition is not available from any other source: (If this item is selected answer the question below)
A. The agency attempted to identify other sources by:
□ No other source would be willing or able to replace the existing source without a detrimental effect on the spending unit (Please describe the detrimental effect in detail):
4. Other Information Required for Direct Award Posting:
A. A time-period by which delivery must be made or performance must occur:
B. The price that will be paid for the commodity or service (include vendor quote):
C. Any limitations that a competing vendor would need to satisfy:
Agency Procurement Officer Signature Date:
For Procurement Officer Use Only
□ Request to Advertise Direct Award Denied
□ Request to Advertise Direct Award Approved
Agency Procurement Officer Date:
| Agency Department: Administrative Services/Business Operations | |
| Procurement Officer: Jessica Chambers Smith | |
| Date of Request: 9/3/25 | |
| Date: | |
| Date_2: | |
| Description of commodity or service: Replacement of Access Control System in Wheeling Office to be compatible with Windows 11. | |
| Check Box1: Off | |
| Check Box2: Yes | |
| Justification: The vendor is the sole source provider for the software (Honeywell Prowatch) and the hardware must be compatible. | |
| Check Box3: Yes | |
| Check Box4: Off | |
| Identification of other sources: The vendor is the sole source provider for the software (Honeywell Prowatch) and the hardware must be compatible. | |
| No other source to replace the existing source: | |
| Deliver time-period: Must be completed by October 1. | |
| Price to be paid for the commodity or service: $5,019.34 (see attached quote) | |
| Limitations: Must be compatable with Honeywell Prowatch software. | |
| Check Box5: Off | |
| Check Box6: Yes | |
| 2025-09-04T16:35:36-0400 | |
| Jessica Smith |
| 2025-09-04T16:35:54-0400 | |
| Jessica Smith |
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