RFP 26-097

Asphalt Roadway Resurfacing and Rehabilitation

The City of Fort Myers Procurement Services utilizes an electronic bidding system to streamline the solicitation process.

City of Fort Myers Procurement Services Website https://procurement.opengov.com/portal/cityftmyers

Asphalt Roadway Resurfacing and Rehabilitation, RFP 26-097

TABLE OF CONTENTS

1. INTRODUCTION

2. SCOPE OF WORK (SPECIFICATIONS)

3. INSTRUCTIONS TO PROPOSERS

4. INSURANCE

5. SPECIAL CONDITIONS

6. GENERAL TERMS & CONDITIONS

7. SELECTION COMMITTEE AND EVALUATION PROCESS

8. EVALUATION CRITERIA

9. DEFINITIONS

10. LUMP SUM PRICING PROPOSAL

11. SUBMITTAL QUESTIONNAIRE

1. INTRODUCTION

1.1. Summary

The City of Fort Myers is seeking proposals from qualified contractors to provide roadway resurfacing and rehabilitation services at various locations throughout the City. The selected

Contractor shall provide all labor, materials, equipment, supervision, coordination, and other resources necessary to successfully complete the required roadway improvements.

The work generally consists of the following:

Package 1 – Mill and Replace Asphalt Resurfacing

Package 2 – Mill and Replace Asphalt Paving

Package 3 - Mill and Replace Asphalt Paving

Alternate – Full Depth Reclamation (FDR) Method

Striping Bid - Repair Road Striping - Various Location (Attachment D)

Work is anticipated to begin following City Council approval and issuance of a Purchase Order or

Notice to Proceed, as applicable. All authorized work shall be completed within four (4) months of the date established by the City.

1.2. Background

The City of Fort Myers (the “City”), established in 1886, is located on the southern west coast of

Florida. It is the cultural and trade center for Lee County and the surrounding area. The City was built on the site of Fort Harvie and was named for Colonel Abraham Charles Myers, then

Chief Quartermaster of Florida. The City has approximately 1,100 employees serving a population of just over 101,000 full-time permanent residents. According to the Lee County

Visitor & Convention Bureau, nearly 3.3 million people visit Fort Myers each year and spend over 3.3 billion dollars while in the area.

The City is situated between Tampa and Miami along scenic U.S. Highway 41, also known as

Tamiami Trail. Recent accolades for the City of Fort Myers include recognition as one of

Florida’s most desirable coastal communities and one of the nation’s fastest-growing areas.

Most recently, WalletHub ranked Fort Myers the No. 2 best small city in America to start a business, reflecting the community’s strong entrepreneurial environment, access to investment capital, and continued business growth.

The City of Fort Myers is committed to providing exceptional municipal services to residents, businesses and visitors in a fiscally responsible manner while preserving the City’s rich history, diverse culture, and charming lifestyle.

NO VALUE

1.3. Contact Information

Direct inquiries to the following:

Procurement Representative Name

Cathy Scott, Senior Procurement Specialist

2200 Second Street

Fort Myers, FL 33901

Email: cscott@fortmyers.gov

Phone: (239) 321-7235

Requesting Department:

Public Works

1.4. Advertisement

RFP 26-097 Asphalt Roadway Resurfacing and Rehabilitation

The City of Fort Myers is seeking submittals for RFP 26-097 Asphalt Roadway Resurfacing and

Rehabilitation. Submittals must be received electronically on or before Monday, November 2, 2026 at 2:00 pm EST. Interested participants are encouraged to download the solicitation documents. For more details visit: https://procurement.opengov.com/portal/cityftmyers.

CITY OF FORT MYERS

Marty K. Lawing, City Manager Legal Ad: News-Press/OpenGov

Lillianna Baker, CMC, City Clerk RUN DATES: Thursday, October 1,

1.5. Cone of Silence

From the date a competitive solicitation is advertised or otherwise publicly issued until the resulting contract is finally awarded and approved by the City, or the solicitation is canceled or all responses are rejected, respondents, including any person or entity acting on their behalf, shall not communicate with any City employee, elected official, or representative regarding the solicitation.

During this period, all solicitation-related communications must be submitted in writing to the designated Procurement Representative or conducted only as specifically authorized in the solicitation documents.

Violation of these requirements may result in immediate disqualification, nullification of any award or contract, and suspension or permanent debarment from future City contracts. All alleged violations are subject to investigation by the City.

1.6. OpenGov Portal

The City of Fort Myers uses OpenGov (https://procurement.opengov.com/portal/cityftmyers) to administer the competitive solicitation process, including but not limited to soliciting responses, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from OpenGov. Respondents are strongly encouraged to read the various Guides and Tutorials available in OpenGov well in advance of their intention of submitting a response to ensure familiarity with the use of OpenGov. The City will not be responsible for submittal failures caused by the Respondent’s equipment or internet connectivity. In the event of a documented system-wide OpenGov outage, the City reserves the right to extend the deadline by addendum.

1.7. Timeline

The proposed timeline for this solicitation (which is subject to change) is:

Release Project Date: October 1, 2026

Question Submission Deadline: October 19, 2026, 2:00pm

Submission Deadline: November 2, 2026, 2:00pm

Selection Committee (Non-Mandatory): November 6, 2026, 10:00am

City Hall

2200 Second Street, Fort Myers FL

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2. SCOPE OF WORK (SPECIFICATIONS)

2.1. Mandatory Minimum Qualifications

2.1.1. Each Submittal must contain evidence of the Contractor's qualifications to do business in the State of Florida.

2.1.2. Contractor shall have been in business under the current company/firm name for a minimum of five (5) consecutive years prior to the date of submittal. This requirement is reasonably related to ensuring Contractor stability and capacity.

2.1.3. Neither Contractor nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract or work with the City.

2.1.4. Contractor shall disclose, for the preceding five years, any material litigation, administrative proceeding, professional disciplinary action, criminal conviction, or final judgment involving the Consultant or proposed project principal that relates to fraud, professional negligence, public contracting, licensure, safety, or performance of comparable services.

Pending matters must be clearly identified as allegations and not final determinations.

• Judgments: Any court decisions against them.

• Pending Lawsuits: Any legal actions that are currently underway.

• Criminal Activities: Any criminal conduct, especially if it involves moral turpitude (actions that are morally reprehensible).

Contractor shall be given a chance to explain or provide additional information regarding these issues if applicable. This allows them to clarify any concerns and provide context.

To demonstrate qualifications to perform the Work, each Contractor shall be prepared to submit within five (5) days of City’s request written evidence, such as financial data, previous experience, present commitments, and other such data as may be requested. Each Solicitation shall contain evidence of the Contractor’s qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

The Contractor shall maintain the Minimum Qualifications Requirements during the term of the

Contract and any contract renewals.

The City will evaluate such disclosures solely for purposes of determining responsibility and capacity to perform, in accordance with applicable law.

2.2. Purpose

The City of Fort Myers is seeking proposals from qualified contractors to provide asphalt roadway resurfacing and rehabilitation improvements at various street locations throughout the City.

The work is divided into the following:

• Package 1 MILL & REPLACE ASPHALT RESURFACING

• Package 2 MILL & REPLACE ASPHALT RESURFACING

• Package 3 MILL & REPLACE ASPHALT RESURFACING

• Alternate Bid - Package 3 Full Depth Reclamation (FDR) Method

• Striping - Repair Road Striping - Various Locations (Attachment D)

Proposers shall provide a qualified team, appropriate equipment and resources, and an approach capable of completing the required work within the established schedule. Work is anticipated to begin following City Council approval and issuance of a Purchase Order. All authorized work shall be completed within four (4) months after the date of the Purchase Order.

Proposers shall demonstrate their experience, qualifications, available resources, and proposed approach for completing the work in an efficient and timely manner while minimizing impacts to residents, businesses, motorists, pedestrians, and other users of the roadway.

All work shall be performed in accordance with applicable City of Fort Myers standards, Florida Department of Transportation (FDOT) requirements, local regulations, and project specifications.

References to FDOT standards, specifications, and standard plans remain applicable as technical construction, maintenance of traffic, safety, permitting, and regulatory requirements. Nothing herein waives any federal, state, or local law, code, regulation, permit condition, safety requirement, environmental requirement, or other legal obligation otherwise applicable to the Work.

2.3. Technical Proposal Requirements

In addition to the required pricing, each Proposer shall submit a Technical Proposal demonstrating its qualifications and ability to successfully complete the Project.

The Technical Proposal shall address the following:

Project Approach Describe the Proposer’s approach and methodology for completing the required roadway resurfacing and rehabilitation work.

Relevant Experience Provide information demonstrating experience successfully completing projects of similar size, scope, and complexity.

Project Team and Resources Identify the key personnel proposed for the Project and describe the equipment, staffing, and other resources available to complete the work.

Subcontractors Identify any subcontractors to be utilized for this project.

Project Schedule/Timeline Describe the proposed schedule and sequencing of the work and demonstrate the ability to complete all authorized work within the required timeframe.

2.4. Package 1 - Mill and Replace Asphalt Resurfacing

Package 1 - Mill and Replace Asphalt Resurfacing consists of roadway work at the street locations identified below.

Shadow Lane

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Shadow Lane in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Stripe - 24" Thermoplastic

• Solid Traffic Stripe - Paint (6" White)

• DBL Solid Traffic Stripe - Paint (6" Yellow)

Llewellyn Drive

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Llewellyn Drive in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Traffic Stripe - 12" Thermoplastic

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

• Skip Traffic Stripe (10'-30')-Thermoplastic (6" Yellow)

Virginia Avenue

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Virginia Avenue in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Stripe - 24" Thermoplastic

Rio Vista

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Rio Vista in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Burtwood Drive

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Burtwood Drive in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B

• Milling (1")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Caloosa Drive

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Caloosa Drive in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Optional Base Group 6

• Stabilized Subgrade 12"

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

2.5. Package 2 - Mill and Replace Asphalt Paving

Package 2 - Mill and Replace Asphalt Resurfacing consists of roadway work at the street locations identified below.

Canal Street necessary to complete the following street-specific line items for Canal Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Traffic Stripe - 6" Thermoplastic (White)

• Solid Traffic Stripe - 6" Thermoplastic (Yellow)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

• Skip Traffic Stripe (10'-30')-Thermoplastic (6" Yellow)

Sommerset Drive

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Sommerset Drive in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Traffic Stripe - 6" Thermoplastic (White)

• Solid Traffic Stripe - 6" Thermoplastic (Yellow)

• Solid Stripe - 24" Thermoplastic

• Skip Traffic Stripe (10'-30')-Thermoplastic (6" White)

• Pavement Arrows

• Detectable Warning

Van Buren Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Van Buren Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

• Solid Traffic Sripe - Paint (6" White)

Madison Avenue

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Madison Avenue in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 9.5, Traffic B)

• Milling (1")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

• Skip Traffic Stripe (10'-30')-Thermoplastic (6" Yellow)

Challenger Blvd

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Challenger Blvd in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (2")

• Solid Traffic Stripe - 6" Thermoplastic (White)

• Solid Traffic Stripe - 6" Thermoplastic (Yellow)

• Skip Traffic Stripe (10'-30')- Paint (6" White)

• Thermoplastic Solid White 18"

• Thermoplastic Solid Yellow 18"

• Thermoplastic Dotted White 6"

• Pavement Arrows

• 18" Solid Chevrons (Yellow)

• 18" Solid Chevrons (White)

• Lettering

Top Golf Way

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Top Golf Way in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (2")

• Solid Traffic Stripe - 6" Thermoplastic (White)

2.6. Package 3 - Mill and Replace Asphalt Resurfacing

Package 3 - Mill and Replace Asphalt Resurfacing consists of roadway work at the street locations identified below.

Jaylen Watkins Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Jaylen Watkins Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Towles Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Towles Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5')

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Barden Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Barden Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Quality Life Center Way necessary to complete the following street-specific line items for Quality Life Center Way in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Carver Avenue

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Carver Avenue in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

French Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for French Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Milling (1.5")

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

2.7. Alternate Bid - Package 3 Full Depth Reclamation (FDR) Method

The Alternate Bid consists of completing the Package 3 street locations using the Full Depth Reclamation (FDR) method. No additives are to be used.

Jaylen Watkins Street necessary to complete the following street-specific line items for Jaylen Watkins Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Towles Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Towles Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Barden Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Barden Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Quality Life Center Way

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Quality Life Center Way in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

Carver Avenue

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for Carver Avenue in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

French Street

The Contractor shall provide the labor, materials, equipment, supervision, and resources necessary to complete the following street-specific line items for French Street in accordance with the Contract Documents:

• Mobilization

• Maintenance of Traffic

• Erosion Control Devices/BMP

• Clearing & Grubbing

• Superpave Asphaltic Concrete Overlay (SP 12.5, Traffic B)

• Full Depth Reclamation (No additives)

• Solid Stripe - 24" Thermoplastic

• DBL Solid Traffic Stripe Thermoplastic (6" Yellow)

2.8. Striping - Repair Road Striping - Various Locations (Attachment D)

General

The Contractor shall furnish all labor, materials, equipment, supervision, traffic control, and incidentals necessary to restripe existing roadway. All work shall be performed in accordance with the project plans, applicable local requirements, current Florida Department of

Transportation (FDOT) standards and specifications, and applicable Manual on Uniform Traffic

Control Devices (MUTCD) requirements.

Maintenance of Traffic (MOT)

• Develop, implement, and maintain an approved Maintenance of Traffic (MOT) plan for the duration of the work.

• Provide all required MOT devices, including cones, drums, barricades, warning signs, arrow boards, temporary pavement markings, and other traffic-control devices.

• Maintain safe vehicular, bicycle, and pedestrian movement through and around the work zone.

• Ensure all MOT operations comply with current FDOT requirements and the applicable

MUTCD.

• Coordinate lane closures, work hours, and traffic control with the Owner and applicable authorities as required.

• Immediately correct or replace any damaged, displaced, or non-compliant traffic-control devices.

Existing Pavement Marking Preparation

• Field-verify existing pavement markings, roadway geometry, lane configurations, and limits of work prior to beginning installation.

• Remove or prepare existing faded, damaged, conflicting, or obsolete pavement markings as required.

• Clean pavement surfaces to provide a suitable surface for new markings.

• Protect existing pavement, drainage structures, utilities, and adjacent improvements from damage.

Roadway Restriping

• Re-stripe designated roadways, including lane lines, centerlines, edge lines, turn lanes, stop bars, arrows, symbols, crosswalks, and other pavement markings shown on the plans or directed by the Owner.

• Match the required line widths, colors, patterns, spacing, and locations in accordance with applicable FDOT standards.

• Use pavement-marking materials as noted in the project plan.

• Ensure all markings are straight, uniform, properly aligned, clearly visible, and securely bonded to the pavement.

• Replace or correct markings that are improperly located, damaged, or otherwise fail to meet the project requirements.

Roadway Signage

• All work pertaining to road signage shown on plans will be executed by city staff.

Do not include in proposal.

Quality Control and Inspection

• Inspect all completed pavement markings and signage for alignment, visibility, placement, dimensions, color, retro reflectivity, and workmanship.

• Correct deficiencies identified by the Owner, Engineer, FDOT, or applicable regulatory authority.

• Maintain the work area and roadway in a clean and safe condition throughout construction.

• Provide final inspection and verification that all restriping and signage work conforms to the approved plans and applicable FDOT requirements.

Completion

Upon completion, the Contractor shall remove all temporary MOT devices and construction debris, restore affected areas, and leave the roadway in a safe and operational condition. The completed roadway striping and signage installation shall conform to the current applicable FDOT Standard Plans, FDOT Standard Specifications for Road and Bridge Construction, MUTCD, and approved project plans.

The Contractor shall be responsible for obtaining and maintaining all required permits, approvals, certifications, and inspections associated with the work.

3. INSTRUCTIONS TO PROPOSERS

3.1. Procurement Information

Procurement Services is the official source for obtaining information regarding City solicitations.

It is the responsibility of Contractor to monitor and obtain solicitation updates and current award information both prior to and after the scheduled opening date. Information is updated as it becomes available. The City reserves the right to issue an award or a recommendation of award at any time following the scheduled solicitation opening date.

3.2. Introduction

To be considered, electronic submittals must be completed in accordance with the instructions outlined in this solicitation and submitted within the specified timeframe. The portal will automatically lock at the submittal deadline.

3.3. Americans With Disabilities Act

Persons with disabilities requiring special accommodations to participate in this solicitation process should contact Procurement Services at least seven (7) days before the required accommodation.

Contact Information:

Procurement Services

2200 Second Street, Fort Myers, FL 33901

Email: ProcurementServices@fortmyers.gov

Phone: (239) 321-7240

3.4. Incorporation of Procurement Policy and Ordinance

This solicitation is issued in accordance with, and governed by, the provisions and procedures outlined in Chapter 38, Articles III and IV of the City of Fort Myers Code of Ordinances.

The City’s Procurement Policy and Ordinance (38-61 thru 68) are hereby incorporated by reference into this solicitation and any contract awarded as a result of this solicitation. By participating in this solicitation, Contractor agrees to be bound by the City’s Procurement

Ordinance and Policy in all matters related to this solicitation and any subsequent contracts.

Any appeals related to this solicitation must comply with the requirements specified in the City’s

Code of Ordinances and Procurement Policy.

3.5. Solicitation Documents

Solicitations may be accessed in the City's Portal of OpenGov and follow the link to Active

Solicitations to access solicitation information. It is the responsibility of the Contractor to ensure correct registration information is provided. The City will not be held liable for any issues arising from incorrect or incomplete contact information. All submittals must be prepared using the solicitation documents provided in this solicitation. The City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete or unofficial solicitation documents.

Solicitation documents, including all attachments, specifications, and exhibits are provided solely https://fortmyers.gov/DocumentCenter/View/14396/City-of-Fort-Myers-Procurement-Policy-PDF https://www.fortmyers.gov/1515/Procurement-Ordinances https://www.cityftmyers.com/1171/Procurement-Services to facilitate the preparation and submittal of responses. The City reserves the right to cancel any solicitation at any time without obligation.

3.6. Responsibilities of the Contractor

Each Contractor is responsible for the following actions before submitting an offer:

3.6.1. Contractor shall obtain solicitation documents exclusively from OpenGov. Documents sourced from other platforms or sources are not guaranteed to be accurate.

3.6.2. Contractor will examine all solicitation documents to fully understand the requirements. If additional clarification is needed, submit questions through the OpenGov Q&A module.

3.6.3. Contractors who intend to submit a proposal are encouraged to "follow" the project. By doing so, you will be notified by email of communications relating to the project.

3.6.4. Contractor will review, understand, and factor into their bid/proposal all addenda and answers to questions that are submitted via the OpenGov portal. See "Questions and Addenda

Guidelines". All addenda and updates will be made available exclusively via OpenGov. NO

VALUE is advised to regularly check the portal for any updates related to this solicitation.

3.6.5. Contractor will evaluate all Federal, State, and Local laws, ordinances, codes, and regulations that could impact the cost, progress, performance, or execution of the work.

3.6.6. Contractor will study and carefully align observations with the solicitation documents to ensure consistency.

3.6.7. Contractor will notify the Procurement Services Department by email to procurementservices@fortmyers.gov and submit a question through the E-Procurement Q&A tab of any conflicts, errors, or discrepancies in the solicitation documents.

Response Timeline Questions related to document format or processes will be addressed within two (2) business days or the solicitation may be placed on hold. This timeline does not apply to project-specific questions that require input from project managers or subject matter experts.

3.6.8. The Agreement intended for award is part of the solicitation as an attachment. This draft contains standard legal language and may be modified. Material exceptions must be submitted before the question deadline. The City may reject exceptions first raised in a submittal but retains discretion to consider them during negotiations when doing so does not compromise competition or the integrity of the solicitation.

If the question deadline has passed, exceptions should be clearly noted in the Submittal

Questionnaire. Exceptions to the Agreement may impact the evaluation of the submittal.

3.6.9. The City reserves the right to make modifications to the Agreement for specific projects before execution.

3.7. Submittal Guidelines

3.7.1. Official Submittal Portal

All submittals must be made electronically through the City’s Portal in OpenGov.

3.7.2. Judgment on Disclosure

City reserves the right to exercise its own judgment regarding the disclosure of records. City may take any actions it deems necessary, including filing a declaratory action, to comply with

Federal or Florida public records laws.

Except as provided under the Americans with Disabilities Act for individuals requiring special accommodations, all proposals for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

3.7.3. Instructions for Uploading Submittals

3.7.3.1. Submittal Process

Log into your OpenGov account and navigate to the solicitation for which you wish to submit a response. Click on “Draft Response”, complete the required information, upload your submittal along with all required attachments, and submit your response.

Contractor shall ensure that all electronic deliverables provided under this Agreement, including but not limited to reports, PDFs, presentations, forms, data visualizations, dashboards, online tools, and other digital or web-based content, comply with the Web

Content Accessibility Guidelines (WCAG) 2.1 Level AA. Deliverables must be provided in accessible formats compatible with commonly used assistive technologies. Contractor shall promptly remediate any accessibility deficiencies identified by the City at no additional cost and shall provide corrected deliverables within a mutually agreed-upon timeframe.

The Contractor must clearly identify any variances from the Solicitation requirements, no matter how minor. Any exceptions to the scope of work must be specifically noted and thoroughly explained in the Contractor’s questionnaire. If no variances are identified in the submittal, the City will assume that: a) the materials, equipment, or services offered fully comply with the Solicitation specifications, b) TheContractor agrees to all terms and conditions outlined in the attached Agreement. Failure to disclose variances may result in the Contractor being held to full compliance of the Solicitation requirements.

3.7.3.2. Responsibility for Timely Submittal

The Contractor is solely responsible for ensuring their submittals are complete, uploaded, and submitted via the OpenGov Portal before the specified due date and time. The City is not responsible for any delays or failures in submittal caused by any occurrence.

A submittal is considered timely only if received through the OpenGov portal by the precise date and time specified in the solicitation timeline. The official time will be determined by the OpenGov portal's time clock. The portal will not accept submittals after the deadline.

Contractor shall prepare their responses in a clear and concise manner, ensuring that all required content is complete. Special attention should be given to the specific information, instructions, and requirements outlined in the solicitation document to ensure responsiveness. Incomplete responses or those lacking key information may be rejected. To facilitate the review process, each section or tab of the response should be properly labeled to correspond with the solicitation requirements.

City is not responsible for any expenses incurred by Contractor in the preparation and submittal of their proposals, including costs associated with presentations or other activities related to the solicitation process.

3.7.3.3. Proprietary Information

Contractor must clearly identify any information in their responses they consider confidential or proprietary, citing the specific legal exemption. Generic notations such as

"confidential" are not sufficient. Failure to provide a detailed explanation with statutory citations may result in the entire response being subject to disclosure under Chapter 119.

Provide a redacted copy of your submittal, suitable for public disclosure, in electronic format. Redact only information exempt under applicable law and include the exemption citation. The City reserves the right to exercise its judgment regarding the disclosure of records and may take any necessary actions to comply with federal or state public records laws.

All submittals received in response to this solicitation become the property of the City of Fort

Myers and will not be returned.

3.7.4. Submittal Requirements

Document Format A single PDF document, signed by an authorized representative, must be submitted via the OpenGov portal under the Proposal question of the "Submittal

Questionnaire".

Title Page – Introduction Include the following: Name of the individual or firm, Address, Email address, Telephone number, Name of contact person, Date, Solicitation number and title.

Table of Contents Include page numbers and bookmark each section for easy navigation.

Letter of Transmittal Two (2) page limit. Content: Briefly state the Contractor's understanding of the services to be provided. Make a positive commitment to perform the work. Provide the names, titles, addresses, and telephone numbers of authorized representatives.

Mandatory Minimum Qualification Documentation Provide documentation to verify compliance with the "Minimum Qualifications" section. Ensure all documentation is clear and specific.

Evaluation Criteria Place responses to the evaluation criteria in the order it is stated under the "Evaluation Criteria" section.

Required Documents

Corporate Submittals Must be signed in the corporate name by the President, Vice-

President or other authorized representative. Include the corporate address and state of incorporation.

Partnership Submittals Must be signed in the partnership name by a partner, with the title noted Contractor under the signature. Include the partnership's official address.

Litigation History Provide details of any current litigation or outstanding judgments involving the Contractor in the respective question under the Submittal Questionnaire.

3.8. Questions and Addenda

3.8.1. Submittal of Questions

All questions regarding the meaning or intent of the solicitation documents shall be submitted through the OpenGov portal. Only questions received before the deadline specified in the solicitation timeline shall be considered.

3.8.2. Authority of Addenda, Responses, and Revisions

Revisions to the solicitation and responses provided via the "Questions & Answers" feature are binding and shall be considered part of the solicitation. All information provided in this solicitation, including addenda and responses to questions, will be incorporated into the solicitation and any resulting Agreement. It is the responsibility of the Contractor to review all addenda, revisions, and published responses to questions.

Requests for interpretations must be submitted through the OpenGov portal. Failure to review and comply with the latest addenda or interpretations will not relieve the Contractor of their obligations under the solicitation or the resulting Agreement. No oral interpretations will be provided. All official interpretations will be issued as written addenda or response to a question and made available via OpenGov. The City is not responsible for the distribution of addenda or other solicitation-related information to Contractors who fails to register in OpenGov.

3.8.3. Modification of Solicitation Documents

The City reserves the right to issue addenda to modify the solicitation documents as necessary.

Contractors are strongly encouraged to attend any pre-submittal meetings to gain clarity on the solicitation requirements.

The absence of details or the omission of specific descriptions within the Solicitation or any addenda shall be interpreted as requiring adherence to the highest standards of best commercial practices. All interpretations and clarifications of this Solicitation shall be governed by the terms and conditions set forth in this Agreement.

3.9. Modification and Withdrawal of Submittals

3.9.1. Modifying or Withdrawing Submittals

A submitted proposal may be modified or withdrawn by the Contractor through the OpenGov portal at any time before the closing time noted in the Solicitation.

3.9.2. Withdrawal Due to Material Mistake

If, within twenty-four (24) hours after Submittals are opened, a Contractor files a duly signed written notice to the Procurement Representative and demonstrating to the Procurement

Director's reasonable satisfaction that a material and substantial mistake occurred in the preparation of its Submittal, the Contractor may withdraw its Submittal. In such cases:

• The Submittal security, if applicable, will be returned.

• The Contractor shall thereafter be disqualified from further participation in the Work to be provided under the Contract.

3.10. Opening Submittals for Construction

Construction-related submittals will be publicly opened and announced by Procurement Services on the due date and time specified in the Solicitation. During the opening, the Contractor’s name and verification of bond submittal, if applicable, will be announced aloud.

3.11. Reserved Rights

3.11.1. Request for Additional Information

The City reserves the right to request additional information from the Contractor after the closing date. This may include but is not limited to

• Information necessary to evaluate, clarify, or substantiate any aspect of the submittal.

• Evidence of financial resources and the ability to provide and maintain the required system and/or services. Additionally, the City may conduct investigations into the qualifications of any

Contractor, which may include background checks.

3.11.2. Flexible Award Options

The City reserves the right to make awards based on individual items, groups of items, all-or-none, or a combination thereof, potentially involving one or more suppliers.

3.11.3. Rejection of Submittals

The City reserves the right to:

• Reject any and all Submittals.

• Waive any and all informalities.

• Disregard nonconforming, non-responsive, unbalanced, or conditional submittals.

• Reject any submittal if it is determined that awarding to the Contractor is not in the

City’s best interest, including cases where o The submittal is not responsive.

o The Contractor is unqualified or has questionable financial ability.

o TheContractor fails to meet any other relevant standards or criteria established by the City.

3.12. Irrevocable Offer

The Submittal shall remain valid for 180 calendar days. Submission does not create a contract or obligate the City to accept any proposed term.

3.13. Award of Contract

3.13.1. Formal Award

The City intends to negotiate a Contract with the highest-ranked responsive and responsible

Contractor(s). If negotiations are unsuccessful, the City shall formally terminate negotiations and proceed sequentially with the next-ranked Contractor.

The Agreement shall include the established Contract and incorporate by reference this

Solicitation, any addenda, and the Contractor’s submittal. This Contract shall be governed by and construed in accordance with the laws of the State of Florida. Venue for any legal action arising out of or relating to this contract shall be in a court of competent jurisdiction located in

Lee County, Florida.

3.13.2. Multiple Awards

The City reserves the right to award one or multiple agreements if determined to be in the best interest of the City.

3.13.3. Purchase Order

A Purchase Order (PO) will be issued by the City to the selected Contractor within the time specified for acceptance.

3.14. Form of Agreement

The City’s intention is to use the attached Agreement (Draft). Any requested revisions to the

Agreement must be submitted using the question and answer tab in OpenGov and resolved prior to solicitation closing. Any revisions to the Agreement will be shared via an addendum.

The City reserves the right to revise or alter the language of the Draft Agreement after responses are received and prior to execution to address the specific requirements or circumstances of the project.

3.15. Execution of Agreement

Following successful negotiations, the Contractor shall execute the Services Agreement. Upon approval by the City Council, the Contractor must submit all required insurance documentation and any other required materials within seven (7) calendar days of receiving the fully executed

Agreement. Failure to timely execute the Agreement and submit required documentation may result in termination of negotiations and commencement of negotiations with the next-ranked

Contractor. Electronic signatures are accepted under the Florida Uniform Electronic Transaction

Act (F.S. 668.50).

3.16. Protest Procedure

The City’s protest policy and procedure are outlined in the City of Fort Myers Procurement

Policy, which can be accessed at the following link:

City of Fort Myers Procurement Policy (PDF)

For details, refer to Page 20, Item F of the policy document.

3.17. Post Award Debriefing Process

A Contractor may submit a written request for a debriefing to the designated procurement representative no later than thirty (30) calendar days following Council approval of the contract award. Upon receipt of the request, the procurement representative will schedule the debriefing with the Contractor, which may be conducted in person, virtually, or by telephone.

The debriefing will include, at a minimum, the following:

• An overview of the solicitation requirements.

• The final overall ranking of all proposals.

• A discussion of the significant strengths, weaknesses, or deficiencies identified in the

Contractor’s submittal in relation to the solicitation requirements. The Contractor’s submittal will not be compared to any other proposal.

• Upon request, an explanation of the scores assigned for each evaluation criterion, including cost, if applicable.

• If applicable, a summary of the basis for the award recommendation or selection decision.

• Responses to relevant questions from the proposer concerning the evaluation process and results.

https://www.cityftmyers.com/DocumentCenter/View/14396/City-of-Fort-Myers-Procurement-Policy-PDF

4. INSURANCE

Insurance requirements applicable to this Solicitation are set forth in the herein and

Agreement/Contract attached to this Solicitation. Respondents are responsible for reviewing the insurance requirements in their entirety and shall be capable of providing the required insurance coverage upon award.

Certificates of Insurance (COIs) and any required endorsements must be provided prior to

Agreement/Contract execution, unless otherwise specified, and shall remain in effect for the full term of the Agreement, including any renewals, extensions, or amendments.

Information regarding the City's minimum insurance requirements, including required coverage descriptions and limits, is available click here. For convenience, the City's Insurance

Requirements Table is also attached to the solicitation.

The insurance coverages applicable and required for this Solicitation are identified below.

4.1. Required Standard Insurance Coverages

These coverages are required for all goods and services provided to the City:

Commercial General Liability. Occurrence-based policy covering bodily injury, property damage, personal & advertising injury, premises/operations, completed operations, independent contractors and subcontractors.

Comprehensive Auto Liability. Occurrence-based coverage protecting against all claims for bodily injury and property damage arising from motor vehicle use.

Worker's Compensation an Employer's Liability. Statutory workers’ compensation for all employees, including an “all states”/“other states” endorsement.

https://docaccess.com/docviewer.html?url=https%3A%2F%2Ffortmyers.gov%2FDocumentCenter%2FView%2F26275%2FINSURANCE-REQUIREMENTS&url_hash=ed94e4e27436e2a1979ddcbb7a5bb82d&domain=fortmyers.gov&found_on=https%3A%2F%2Ffortmyers.gov%2F1882%2FGeneral-Terms-Conditions

5. SPECIAL CONDITIONS

5.1. Local Preference

The City of Fort Myers has a local vendor preference policy (Ordinance 38-71 thru 76) applies to this solicitation. Please click on the ordinance number to review the policy.

5.2. Minority Business Enterprise Program

All forms MUST accompany each set of Solicitation forms. Minority Business Enterprise (MBE)

(Ordinance No 38-122 thru 128): The City has established an MBE Ordinance for expenditures of construction, services, goods, and other services. Minority Business Enterprise’s (MBE’s) are businesses who are certified by the State of Florida Office of Supplier Diversity and whose principal place of business is located within the boundaries of Lee County.

The City's Minority Business Enterprise Policy applies to this solicitation and can be found at:

https://www.fortmyers.gov/1511/Minority-Business-Enterprise-Program.

https://library.municode.com/fl/fort_myers/codes/code_of_ordinances?nodeId=SPAADCO_CH38FI_ARTIIIPU_DIV2LOVEPR https://library.municode.com/fl/fort_myers/codes/code_of_ordinances?nodeId=SPAADCO_CH38FI_ARTVMIBUENPR https://www.fortmyers.gov/1511/Minority-Business-Enterprise-Program

6. GENERAL TERMS & CONDITIONS

6.1. Current Capacity

The Contractor must certify that they have the financial capacity to complete the project by including the Contractor's "Current Capacity Certification" form found in the Submttal

Questionnaire.

6.2. Eligible Users / Piggyback Option

All departments of the City are eligible to use this contract.