Arvin Gym Flrs Refinishing SOW (FY23-28) NOV23 (003).pdf

SOW for Gym Floor Refinishing

The following document contains a Statement of Work to refinish the hard wood floors in the Arvin

Cadet Physical Development Center (ACPDC), Building-727 Brewerton Rd, West Point, NY 10996.

The ACPDC is a 500,000 square foot, 5-floor, multi-venue physical training and fitness facility that houses the classrooms and laboratories used by the Department of Physical Education to deliver the

USMA Physical Program. The facility is also extensively used to support Cadet recreational activities and routinely supports the athletic and recreational activities of the Garrison Command and the community. The Arvin CPDC is open from 0530 – 2100 Monday through Friday. The work shall be accomplished whenever normal class schedules do not impede the work, and the noise from this maintenance (supply movement, equipment setup, tools, etc.) cannot impede classes. Classes are scheduled from mid-August through June and typically heavy foot traffic times are on an hourly basis while Cadets are travelling between classes 0700 - 1600. More restricted Saturday and Sunday hours are available if the Contractor chooses to work on those days and coordinates with the POC. Summer and holiday facility hours vary and work can be coordinated with the POC

The main Point of Contact (POC) for this project is the ACPDC Facility Operations Supervisor, Mr. Billy

German who can be contacted at 845-938-0704, or billy.german@westpoint.edu. Mr. German’s working hours are M-F 0630-1500. As necessary, Mr. German can provide details, locations, and interpret the SOW’s intent. As the Contract Officer’s Representative (COR), Mr. German has the final say over vague or disputed details.

The Government will be responsible for removing any obstacles or portable equipment that would restrict the flow of work. The contractor will need to inform the POC at least 48 working hours in advance to coordinate removing any impediments to their work. The Government will supply utilities such as electricity, water, and waste receptacles to aid the Contractor in performing this work. The contractor may use Government utilities and waste receptacles which are located throughout the facility. There is a dumpster near the Arvin CPDC loading dock for large waste items.

The Contractor shall be accredited by the Maple Flooring Manufacturers Association and will provide a record of past projects completed in the past 3-5 years including: location, point of contact, and dollar amount. The Contractor shall provide all materials, equipment, supplies and labor to refinish the athletic wood floors in Arvin Cadet Physical Development Center (ACPDC), Building 727, located at the United

States Military Academy (USMA), West Point, New York. The Contractor shall follow the Maple

Flooring Manufacturers Association recommendations for abrading and refinishing maple floors and shall accomplish all work in accordance with OSHA rules and New York building codes. Arvin CPDC personnel are responsible for vacating and blockading each room from foot traffic. The Contractor shall use Hillyard Industries Inc. products approved by the Maple Flooring Manufacturers Association.

1. PERIOD OF PERFORMANCE

One (1) base year and four (4) option years.

a. TASKS

The Contractor shall:

mailto:billy.german@westpoint.edu

a. Using a properly treated dust mop, thoroughly clean the floor.

b. Before abrading the maple surface, walk the entire area to ensure that all foreign matter has been removed.

c. Using a buffer or sander, disk the floor with a fine grit screen back or steel wool to abrade the top layer of old finish until the floor is dull and uniform in appearance.

d. If necessary, touch up any game line paint or markings and lightly abrade those areas when dry.

e. Vacuum and tack the entire athletic floor system until it is thoroughly clean, paying particular attention to edges and corners.

f. Inspect entire floor to ensure that surface is acceptable for coating and is completely free from sanding dust.

g. Apply an even coat of Hillyard Industries Inc 350 Wood Sealer in accordance with the manufacturer's instructions.

h. Follow selected finish manufacturer’s recommendation on time allotted before foot traffic and activities can resume.

i. Upon completion of this project, the Contractor shall clean up any staging areas used (parking-spots, rooms, hallways, or work areas) to leave them in pre-construction status and remove all packing materials, excess materials, and any other construction debris.

b. MID - DECEMBER (WINTER LEAVE)

The Contractor shall refinish the following rooms over USMA Winter Leave.

Exact dates vary slightly on a yearly basis.

a. 4th Floor Gym – 21,850sf

b. 2nd Floor Gym – 20,900sf

c. MID - JUNE

The Contractor shall refinish the following rooms after STAP training (mid-June) and before

Reception Day (Early July) at West Point. Exact dates vary slightly on a yearly basis.

a. 4th Floor Gym – 21,850sf

b. 2nd Floor Gym – 20,900sf

c. Racquetball Courts (4th Floor) – 5,760sf

d. Hayes Gymnasium (Option Year 4 Only) – 17,100sf

5. REPAIRS

The Contractor shall repair floors as needed. Tasks shall include, but not be limited to

a. Repairing deep scratches or gouges with sanding and blending.

b. Repainting existing floor markings if worn or damaged.

c. Applying extra sealant over repairs and high wear areas.