ARPC Printer TRP 8 July.pdf

Technical Requirements Package Digital Press Production Copier

1. HQ ARPC, Digital Press Production Copier

2. Purpose.

HQ ARPC is requiring a Digital Press Production Copier located at 18420 E. Silver Creek Ave, Building 390, MS 68, Buckley AFB, CO 80011. The printer will print up to 3 separate card stock certificates with embossed gold foil on several of them, to send to our over 1 million reserve personnel. Printer shall be able to print in B/W with the ability to adjust drawers to accommodate custom sizes, 8 1/2 x 11 to 11 x 14 inch paper or card stock product. Unit shall have drawers for each certificate (3) and one drawer for regular paper totaling 4 drawers. Printer shall have the ability to overprint raised foil certificates. End User print menu shall have adjustable and static setup options. Printer shall have Ethernet connection and the ability to continually upgrade firmware as required. Printer shall be capable of producing up to 4,500 cardstock images per month. Printer shall have CAC enabled access capabilities.

3. CLIN

Base Year CLIN Description

0001 Peripheral (to include warranty)

4. Technical Requirements

4.1 Printer shall have 4 adjustable drawers, 3 for card stock (80lbs) and 1 for regular paper. Printer shall have the ability to overprint raised foil embossed certificates.

4.1.1 Printer shall have an Ethernet network connection and the ability to upgrade firmware locally as required.

4.1.2 Printer shall be able to print in B/W with the ability to adjust drawers to accommodate 8 1/2 x 11 to 11 x 14 inch paper or card stock product.

4.1.3 Printer shall be capable of producing up to 4,500 quality cardstock images per month with no color fade.

4.1.4 Printer shall be no wider that 45” and no longer than 126”.

4.1.5 Printer shall have CAC enabled capabilities.

4.1.6 Printer shall have basic finisher capabilities, staple or punch are not required.

4.1.7 Printer shall be Energy Star compliant.

4.1.8 Printer shall come with a standard warranty and full maintenance options to include installation.

4.2 Government Furnished Property/Services

No Government equipment will be provided except for internet access.

4.3 DoD IPV6 Requirement

The contractor shall ensure all applicable products meet the criteria in DoD IPv6 Standard Profiles for IPv6 Capable Products version 5.0 July 2010

4.4 Energy Star

The contractor shall ensure all applicable products must be EnergyStar® compliant per DoDI 4170.11, Executive Order 13221, Energy Star and FAR Part 52.223-153. Refer to http://www.energystar.gov/products and the Department of Energy’s Federal Energy Management Program (FEMP) at www.femp.energy.gov/technologies/eep_purchasingspecs.html.

4.5 Software Tagging

The contractor shall ensure COTS software items support International Standard for Software Tagging and Identification, ISO/IEC 19770-2, Software Tags when designated as mandatory by the standard.

4.6 Section 508 of the Rehabilitation Act

The Contractor shall meet the requirements of the U.S. Access Board’s regulations at 36 CFR Part 1194, particularly 1194.22, which implements Section 508 of the Rehabilitation Act of 1973, as amended. Section 508 (as amended) of the Rehabilitation Act of 1973 (20 U.S.C. 794d) established comprehensive requirements to ensure: (1) Federal employees with disabilities are able to use information technology to do their jobs, and (2) members of the public with disabilities who are seeking information from Federal sources will be able to use information technology to access the information on an equal footing with people who do not have disabilities.

4.7 Site Preparation and Installation Services

The contractor shall perform site preparation and installation activities to support implementation of required services and solutions under this contract. Installation services will be arranged to limit down time as much as possible.

4.7.1 Pre-Installation Briefing

As required by the Solicitation, the contractor shall present pre-installation briefings at the user sites. These briefings shall include the implementation strategy, installation schedule, verification that all allied support is completed and the site is ready for installation, and discussions of any potential problem areas. Additional pre-installation briefings may be held, as required by the Government.

4.7.2 Tools and Testing Support

The contractor shall provide all tools, installation materials, and test equipment required to perform any required product installation and maintenance as called for by the Solicitation. All tools and test equipment shall remain the property of the contractor. Any damage caused by the contractor to existing site facilities or equipment which might occur during site preparation, installation, testing or cutover of the system will be repaired at the expense of the contractor unless otherwise directed by the Government. The site shall be restored to the original condition which existed prior to the event unless otherwise directed. The Solicitation will specify testing and inspection requirements. The contractor shall demonstrate that the system install meets the reliability/ availability / maintainability requirements of the Solicitation.

4.8 DoD Unified Capabilities Requirements (UCR) 2013

The Contractor shall provide UC approved products. The UCR 2013 specifies the functional requirements, performance objectives and technical specifications for DoD networks that support unified capabilities (UC) and is used to support test, certification, acquisition, connection and operation of these devices. The UCR identifies the minimal functional and performance requirements for products to be placed on the UC Approved Products List (UC APL) found here https://aplits.disa.mil/processAPList.do. The UC APL is a consolidated list of products that have completed interoperability and information assurance certification and is managed by https://aplits.disa.mil/processAPList.do

Defense Information Systems Agency (DISA). Products are classified into two categories, network infrastructure and voice, video and data services.

5 Products Order Table Information The Contractor shall provide and deliver all products listed and ensure compliance with the associated standards and/or specifications as defined below.

Category Item Description Specs Special Asset

Tagging Quantity

Peripherals Digital Press with 4 adjustable drawers

Printer shall be able to print in B/W with the ability to adjust drawers to accommodate 81/2 x 11 to 11 x 14 inch paper or 80 lbs card stock product. Unit shall have drawers for each certificate (3) and one drawer for regular paper totaling 4 drawers

Y 1

Warranty Manufactures Standard

4 Years N 1

5.1 The contractor shall ensure that all things labeled “Brand Name or Equal” are IAW 52.211, “Brand Name or

Equal” (Aug 1999). For further reference visit: www.acquisition.gov

6. Technical Contractual Requirements

6.1 Hardware and Associated Software and Peripherals

All hardware delivered under this DO shall include associated software, documentation and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.) as provided by the OEM.

6.2 Authorized Resellers

The contractor may be an authorized reseller of new and refurbished/remanufactured equipment for OEMs proposed under this DO. The contractor may also procure directly from the OEM or utilize other legitimate distribution channels to provide the required products. Any contractor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs. Any product offering that is remanufactured or refurbished shall be clearly identified as such by the contractor. Remanufactured products shall have the OEM or factory certification if available for that product.

6.3 Technical Refresh In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers. Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO. Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

6.4 Trade Agreement Act (TAA)

http://www.acquisition.gov/

All proposed products must be compliant with the Trade Agreements Act of 1979 (TAA) and related clauses in Section I of this contract. In accordance with DFARS 252.225-7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided for each end item defined and specified in a solicitation that exceeds the TAA threshold subject to the waivers and exceptions provided in FAR 25.4, and DFARS 225.4 offered in response to any RFQ issued under this contract. Please note that Federal Acquisition Regulation (FAR) paragraph 25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that is commercial items.

6.5 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on backorder, the expected lead-time to fulfill the order, etc. It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

6.6 Installation

The only time that installation services can be procured is when the services and cost are included in the price of the product as sold commercially. In the rare instances where installation services are required/offered, the contractor shall provide installation support related to the applicable products(s) as defined in the DO. In those instances, the DD Form 254, Department of Defense Contract Security Classification Specification, requirements will be addressed in the individual DO and only at the security level necessary.

6.7 Warranty

Warranty is to be supplied for four (4) years. This shall apply to new, refurbished and remanufactured equipment. Point of Contact (POC) is Jennifer Bergman, 720-847-3093, or Alternate POC, John Russell, 720- 847-3093. Updated or additional contact information will be supplied by POC.

6.8 Customer Support

The prime contractor shall provide live telephone support during the warranty period to assist in isolating, identifying, and repairing software and hardware failures, or to act as liaison with the manufacturer in the event that the customer requires assistance in contacting or dealing with the manufacturer.

6.9 Product Maintenance

The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period. Vendor shall have a 24 hour response time from initial maintenance request. HQ ARPC will have open access to any specialty code supplied for operation of installed services.

7 General Requirements The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Solicitation (TO) Contracting Officers (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

7.1 Contractor Identification

All contractor/subcontractor personnel shall be required to wear AF-approved or provided picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractor/subcontractors occupying collocated space with their Government program customer should identify their work space area with their name and company affiliation. Reference Clause H063 of the basic ID/IQ contract.

8 Delivery Requirements

8.1 Timeframes

The contractor shall adhere to the following Product Delivery Capability requirements when providing products under this DO. The contractor shall deliver the quantities of NetCentric products to meet ordinary as well as fluctuating (war-time, Terrorist Tempo, Ops Tempo) government requirements in accordance with prescribed delivery schedules stipulated in individual DOs. Delivery of products will be to CONUS, OCONUS, and remote locations as identified below. For AOR’s and/or remote sites that do not permit commercial deliveries, the vendor’s delivery capabilities must be in accordance with AFI 24-203, Preparation and Movement of Air Force Cargo, 13 April 2007. Additional delivery terms or schedules, such as ship-in-place, expedited shipping or shipping to APO/FPO addresses, shall be negotiated between the Contractor and the Ordering Contracting Officer (OCO). .

8.2 DO Order Shipping Date

Routine delivery, NLT 30 Calendar days after award

8.3 Delivery Delays

Contractors are required to meet the timeframes as stated in section 7.1 unless Department of Commerce approval and/or review activities prevent the contractor from meeting these timeframes. In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination if operating under the Emergency/War Tempo timelines.

8.4 Shipping Information

All products shall be shipped to:

HQ ARPC/DPXOB

18420 E. Silver Creek Ave Bldg 390, MS 68 Buckley AFB, CO 80011-9502

Inspection/Acceptance: The following Government officials are responsible for receiving the products and performing inspection:

Primary POC: Jennifer Bergman

IT Specialist Jennifer.bergman.3@us.af.mil 720-847-3093 Alternate POC: John Russell

IT Specialist John.russell.13@us.af.mil 720-847-3093