ARNG24010-ad1.pdf
PDF 1017 KB Posted
- Attached to
- Biden NGRC Lighting Controls Replacement
- Solicitation number
- ARNG24010-BNGRCLIGHT
- Issued by
- New Castle County, Delaware
About this file
This is a Pre-Bid Meeting Summary and Addendum #1 document for the Delaware Army National Guard (DEARNG) Biden National Guard/Reserve Center Lighting Controls Replacement project (DEARNG #2024-10, DEDC Project #24P267). The project involves the complete replacement of the existing lighting controls system at the facility located in New Castle, Delaware. A mandatory pre-bid meeting was held on June 4, 2026, at 11:00 a.m., with 18 contractor representatives in attendance. Sealed bids are due on June 25, 2026, at 1:00 p.m. at the Multi-Purpose Room of the Biden National Guard/Reserve Center, with public bid opening occurring at the same location and time. A second building walkthrough is available on June 11, 2026, from 1:00 p.m. to 2:00 p.m., with additional site visits available by coordination with DEARNG project managers Marc Orndorff and Nikia Wongus. The deadline for written questions and substitution requests is June 18, 2026, at 4:00 p.m., and the final addendum will be issued by close of business on June 22, 2026. Contract documents are available in digital format for a non-refundable fee of $25.00 per set through DEDC, LLC.
Key requirements for bidding include submission of one original and one copy of the bid form using the supplied bid bond form, inclusion of a signed Affidavit for the Bidder certifying compliance with OMB Regulation 4104 regarding drug testing on large public works projects, and identification of the project name on the bid envelope. A $50,000 contingency allowance for miscellaneous items discovered during construction must be included in the base bid and may only be billed with owner written approval. The project is designated as a Delaware Prevailing Wage project for New Castle County. Contractors must list all subcontractors (electrical and general trades) on the bid form using full company names without abbreviations, with all companies registered in Delaware. Additional requirements include contractor background checks and badge issuance prior to site work, a full-time superintendent or working foreman on-site throughout construction, anticipated work hours of Monday through Thursday in 10-hour shifts, bi-weekly progress meetings, submission of a full project schedule and three-week look-ahead schedules, advance notice of building system shutdowns (minimum seven calendar days), and no tobacco use on campus. All permits required for the project must be obtained by the contractor.
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Other files
| File | Type | Posted |
|---|---|---|
| ARNG24010-epp.pdf | ||
| ARNG24010-specs.pdf | ||
| ARNG24010-wages.pdf | ||
| ARNG24010-itb.pdf |
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Text version
DEDC# 24P267
PRE-BID MEETING SUMMARY
STATE OF DELAWARE
DELAWARE ARMY NATIONAL GUARD (DEARNG)
BIDEN NATIONAL GUARD/RESERVE CENTER
LIGHTING CONTROLS REPLACEMENT
DEARNG # 2024-10
ADDENDUM #1
ATTENDEES:
See attached sign in sheet.
GENERAL STATEMENT:
A. The Mandatory Pre-bid meeting was held on Thursday June 4, 2026 at 11:00 a.m. in the Multi- Purpose Room at the Biden National Guard/Reserve Center located in New Castle, DE 19720.
ITEMS DISCUSSED
B. Key dates
1. Bid Due – June 25, 2026 at 1:00 PM in the Multi-Purpose Room at the Biden National
Guard/Reserve Center located in New Castle, DE 19720.
2. Bid Opening – June 25, 2026 at 1:00 PM in the Multi-Purpose Room at the Biden National
Guard/Reserve Center located in New Castle, DE 19720.
3. Questions and substitution requests submission deadline – June 18, 2026 at 4:00 p.m.
4. Last addendum – Close of business on June 22, 2026 at 5:00 p.m.
C. Key topics
a. Bids
a. The contractor must use the bid bond and bid form supplied in project manual. The bid form must be submitted with one original complete bid form and one copy only.
b. The contractor shall make sure they identify the project name on the front of their envelope when they submit their bid.
c. Change of date and time for the bid due date shall occur no later than two days prior to the currently established bid due date and time.
d. Each bidder shall include a signed Affidavit for the Bidder certifying compliance with
OMB Regulation 4104 - “Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on “Large Public Works Projects.” “Large Public Works” is based upon the current threshold required for bidding Public Works as set by the Purchasing and Contracting Advisory Council.
e. Contract documents may be obtained in digital format via email by calling the office of DEDC, LLC, 315 S. Chapel Street Newark, Delaware 19711, phone 302-738-7172, or emailing Ryan Malin rmalin@dedc-eng.com and upon receipt of $25.00 per electronic set, cash or check, non-refundable. Checks made payable to “DEDC, LLC”.
f. There is a $50,000 allowance to be included in the base bid for use upon the owner’s instructions for any miscellaneous items found during construction. This allowance may only be billed against with the owner’s written approval.
g. The DEARNG 2026 calendar of holidays and events is attached to this addendum.
b. The DEARNG project managers will be Marc Orndorff, 302-326-7132, marc.a.orndorff.civ@army.mil and Nikia Wongus, nikia.l.wongus.nfg@army.mil
• The building point of contact will be 1SG Louis Krause, (302) 326-7181, louis.c.krause.mil@army.mil
c. Building Access
a. A walkthrough was conducted immediately following the pre-bid.
b. A second walkthru is available on Thursday, June 11 from 1-2pm. Contractors are to gather in the lobby before 1pm to meet Marc Orndorff for the walkthrough..
c. For any another building walk-thrus contractors shall coordinate with DEARNG. The intent is to find a date and time that works for all contractors so that additional site visits are limited. For any related questions please contact the following personnel via email:
i. Marc Orndorff, 302-326-7132, marc.a.orndorff.civ@army.mil
ii. Nikia Wongus, nikia.l.wongus.nfg@army.mil
iii. Ryan Malin @ rmalin@dedc-eng.com
d. Clarifications
a. All questions must be submitted in writing via e-mail to Ryan Malin rmalin@dedc-eng.com and Eric Taggart etaggart@dedc-eng.com. Phone calls will not be accepted.
c. All contractors on site shall have a background check performed and approved by
DEARNG prior to beginning work on site. Paperwork to be submitted for this is attached to the end of this addendum. Contractors will be issued badges once approved. Badges will be shown to security upon arrival.
b. The Contractor who is bidding the project shall have a full time superintendent or working foreman during the duration of construction.
c. This is a Delaware Prevailing Wage project (New Castle County).
d. In the pre-bid the following 2 subcontractors were discussed to be listed in the bid form subcontractor list sheet: Electrical and General Trades (carpentry, drywall, patching, etc).
e. Be sure to list your company name if your company is performing this work.
f. On the subcontractor list sheet in the bid form each tertiary subcontractor is to be listed under each discipline as needed.
g. All companies listed must be registered in the State of Delaware to perform this work.
h. No tobacco use is permitted on the campus.
i. Contractor shall not begin work until new devices, equipment, etc. have arrived on site to minimize down time.
j. Exact work hours, as far as daily start and stop times, will be determined at the pre-construction meeting. It is anticipated that work hours will be M-Th in 10 hour shifts.
Contractor is responsible for coordinating the off-hours work w/ DEARNG.
k. There will be progress meetings on this project every 2 weeks on a specific day and time, to be determined at the construction kickoff meeting.
l. Contractor to provide a full schedule before the project is to begin. It is the contractor’s responsibility to ensure all equipment/material lead times meet the project schedule.
m. Provide 3-week look ahead schedule at each meeting to indicate work areas, shutdowns.
n. Any building systems shutdowns must be requested with at least 7 calendar days written request (and a minimum of 1 day) unless discussed otherwise during the pre-construction meeting. DEARNG will make every effort to coordinate a reasonable time for shutdowns based on coordination of manpower and critical DEARNG activity schedules.
o. DEARNG clarified that individual addendums are to be listed individually on the bid form, i.e. list out Addendums 1,2,3 and do not list Addendums 1-3.
o. There are currently zero alternates in the project documents.
p. When listing contractor company names in the bid form please do not list any as abbreviations. Full company names are required.
q. When filling in the contractor’s days to complete the project in the bid form the contractor shall list total days including days for work related to pre-construction, submittals, RFI’s, etc. Please do not only list total days on site.
r. All permits required for this effort to be obtained by the contractor.
D. Third Party testing/Commissioning
1. There is no third party commissioning agency on this project.
E. Questions Questions regarding BAS tie-in, Fire Alarm tie-in, wall patching, paint colors, paint areas, ceiling tiles replacement, DEARNG lockout tagout procedures, coordinating temporary lighting outages during work days, etc. were asked in the pre-bid meeting however contractors were asked to submit them in written RFI format. RFI answers will be provided in a later addendum
F. Addendum #1
1. Pre-Bid Meeting Summary (this document) (3 pages)
2. Typed Sign-In Sheet (1 page)
3. Scanned Hand Written Sign-In Sheet (1 page)
4. DEARNG 2026 Calendar of Events (1 page)
5. DEARNG Background Check Paperwork (1 page)
Summarized By: DEDC, LLC Ryan Malin Date: June 9, 2026
DEARNG Biden Center - Lighting Controls Replacement
DEARNG Contract #2024-10
Meeting Start:11:00 am
Meeting End: 12:30pm
Name Company Phone Arrival (am) E-mail
Ryan Malin DEDC, LLC 302-738-7172 10:50 rmalin@dedc-eng.com
Eric Taggart DEDC, LLC 302-738-7172 10:50 etaggart@dedc-eng.com
Teagan DiRusso Filec Services 302-328-7188 10:50 estimating@filecservices.com
Rob Bolen Battaglia 302-218-6935 10:51 rbolen@battag.com
Ethan Holcroft Radius Systems LLC 610-207-3909 10:51 eholcroft@radiussystemsllc.com
Chris Hyatt Electrical Integrity 302-388-3034 10:51 twgargalas@elecintegrity.com
Amy Whiteluke ELA+Synergy 610-657-5610 10:57 amyw@ses95.com
Matt Bailey Power Plus Electrical
Contracting, Inc 302-736-5070 10:45 mattb357@gmail.com
Noah Hagan Zeronet 302-841-8160 10:45 Noah.Hagan@zerodraftmd.com
Alec Hill Shepherd Electric Supply 443-280-4878 10:45 alec.hill@shepherdelec.com
Fred Fisher First State Electric 302-322-0140 10:55 fredf@firststateelectric.com
Nicholas Webb DK Construction LLC 610-883-3133 11:00 cdike.dkconstructionservices@gmail.com
Scott Capaldi Critical Design & Construction 302-588-4406 10:45 bids@cdaccorp.net
Rob Kempski New London Electric 302-897-0249 11:00 rkempski@newlondonelectric.com
Nikia Wongus DEARNG 11:00 nikia.l.wongus.nrg@army.mil
Marc Orndorff DEARNG 302-326-7132 11:00 marc.a.orndorff.civ@army.mil
*All parties stayed for the full meeting.
2026 DELAWARE NATIONAL GUARD CALENDAR (4/10)
CHANGES TO OFFICIAL SCHEDULE MUST BE APPROVED BY HRO
S M T W T F S S M T W T F S
| JANUARY LEGEND | JULY |
| FEDERAL HOLIDAY | 1 2 4 |
7 8 9 11
13 14 6 7
12 13 14 15 16 18
20 21 ARMY FED PAY 19 20 21 22 23 25 . . : . . ..25 26 27 28 26 27 28 29 30
FEBRUARY AIR (ONLY) RSD AUGUST
1 2 3 4 5
9 10 11 12 3 4 5 6 8
15 17 18 19 9 10 11 12 13 15 22 23 24 25 26 16 17 18 19 20 22
23 24 25 26 27 29 MARCH 1 - New Years Day 30 31
1 2 3 4 5 19 - Birthday of MLK, Jr.
9 10 11 12
SEPTEMBER
15 16 17 18 19 FEBRUARY 1 2 3
22 23 24 25 26 16 - Washington's Birthday 29 30 31
MAY 20 21 22 23 24
APRIL 25 - Memorial Day 27 28 29 30 1 2
| 5 6 7 8 9 JUNE | OCTOBER |
| 13 | 14 15 16 18 - Juneteenth Nat'j 1 |
19 20 21 22 23 Independence Day (obs) 4 5 6 7 8 26 27 28 29 30 13 14 15
JULY 20 21 22
MAY 6 - Independence Day (obs) 25 26 27 28 29
4 5 6 7 SEPTEMBER NOVEMBER
10 11 12 13 14 7 - Labor Day 17 18 19 20 21
24 26 27 28 OCTOBER
12 - Columbus Day 31
JUNE NOVEMBER
1 2 3 11 - Veterans Day DECEMBER 8 9 10 26 - Thanksgiving Day 1 2
14 15 16 17 7 8 9
21 22 23 24 DECEMBER 13 14 15 16
28 29 30 24 - Christmas Day (obs) 20 21 22 23
ARMY MUTA dates lAW Appendix 16, Tab B to 27 28 29 30 31 Annex C of OPORD GRIFFIN. AIR RsD dates lAW SO 1'1-01 dtd 6 JUN 2025. Verify MUTA/RsD dates
1,1 with your Individual unit of assignment. c:; ,. ,w T r- s r-,'I T W
PAY PERIODS BRACKETED
JANUARY
8 9 10 15 16 17
.. ROO Scheduling Is compliant with eBA Article Xl, Section 6 2026 FTS Schedule 4/10
*The Following Information is Mandatory to Provide Per TAG Policy Memorandum No. 36* **Information Must Be Typed Out (Not Handwritten)**
***Pre-Enrollment is Highly Encouraged Using the Link Below*** https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page
DATE:
CONTRACTOR:
ADDRESS:
PHONE/FAX:
NAME (Last, First, MI)
Date of Birth
Social Security Number
Driver’s License Number & State
Sex Ethnicity Authorized?
(yes/no)
Start Date
End Date
1367644938N Highlight
1367644938N Highlight
| 24P267 - DEARNG Biden Center Lighting Controls - Add #1 Pre Bid Meeting Summary |
| 24P267 - DEARNG Biden Center Lighting Controls - Typed Pre Bid Sign In Sheet |
| Scanned sign in sheet prebid 24P267 |
| 2026 DEARNG Schedule |
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