ARNG24004-ad1.pdf

PRE-BID MEETING MINUTES - ADDENDUM NO. 1

FMS #4 EMERGENCY GENERATOR

FIELD MAINTENANCE SHOP #4 - SEAFORD

DE ARNG PROJECT #: 2024-04

A Mandatory Pre-Bid Meeting for the referenced project was held in the Field Maintenance Shop #4 (Seaford) Break Room on Wednesday, May 27, 2026, at 10:00 a.m. Those in attendance were:

Sean Vernon Delaware Army National Guard MAJ Christopher Watkins Delaware Army National Guard Nikia Wongus Delaware Army National Guard Ted Sparks Electrical Integrity David Okeke DK Construction Services David Okeke U&E, LLC Teagan DiRussa Filec Services Avery White Diamond Electric Kim Lombardi Amakor, Inc.

Fred Fisher First State Electric Matt Bailey Power Plus Electrical Contracting, Inc.

Josh Morris B.W. Electric, Inc.

Matthew Galinskie, AEE Fayda Engineering & Energy Solutions, LLC

Date of Report: May 29, 2026 FE&ES Comm. No.: 24-1614

Items of Discussion:

1.0 These Pre-Bid Meeting Minutes, Addendum No. 1, shall be made part of the Project Manual and

Drawings dated May 2026 for the “ FMS #4 Emergency Generator at the DE ARNG Field Maintenance Shop #4 - Seaford”.

2.0 Sealed bids for DE ARNG Contract 2024-04; FMS #4 Emergency Generator will be received by the

Delaware Army National Guard by mail or at the Security Officers Desk in the Main Lobby of the Biden National Guard/Reserve Center, 1 Vavala Way, New Castle, Delaware 19720 until 1:00PM local time on Wednesday, June 17, 2026, at which time they will be publicly read aloud in the Multi-Purpose Room.

Sealed bids shall be mailed and addressed to the Delaware Army National Guard, 1 Vavala Way, New Castle, Delaware 19720; ATTN: MAJ Christopher Watkins / Nikia Wongus. The outer envelope should clearly indicate: “DEARNG Contract 2024-04; FMS #4 Emergency Generator –

SEALED BID – DO NOT OPEN.”

3.0 This is a mandatory pre-bid meeting and prime bidders are limited to those in attendance. A copy of the sign-in sheet is attached.

4.0 For further bidding information relating to the Project Manual and Drawings, the contractors are directed to contact Matthew Galinskie, AEE, Project Manager at Fayda Engineering & Energy

Pre-Bid Meeting Minutes & Addendum No. 1 FMS #4 Emergency Generator DE ARNG Project # 2024-04

Solutions, LLC at telephone: 302-999-1060. Contractor Requests for Clarification or Interpretation shall be delivered electronically (by email) to mgalinskie@faydaees.com with copy to efayda@faydaees.com. Ensure the project title, contractor’s name and RFI # are in the subject line. (Example: DE ARNG FMS #4 Emergency Generator “Contractor Name”- RFI#1).

5.0 The wage rates for this Project are Delaware Department of Labor and Division of Industrial Affairs for Sussex County, Building Construction Classification. A certified copy of the prevailing wage rates for this specific project has been determined by the Department of Labor and is included in the Project Manual. This approved scale of wages must be posted by the Contractor in a prominent and easily accessible place at the work site.

6.0 Contractors are reminded that if they are a recognized contractor that customarily performs the work of a given subcontractor classification; that they can list themselves on the line for that particular subcontractor category. DO NOT LEAVE ANY BLANKS ON THE BID FORM. DO NOT ADD

ANY ADDITIONAL VERBIAGE OTHER THAN WHAT IS REQUESTED. FAILURE TO DO SO MAY

DISQUALIFY YOUR BID. As an example, if you are an electrical contractor that will self-perform the electrical work, that you list your company on the Electrical Subcontractor line on the bid form.

Ensure your address, business license, etc. is also included.

7.0 The prime contractor and all listed subcontractors must have a drug testing program in place.

There is an Affidavit included with the Bid Form.

8.0 Project Summary

Project scope: This project will provide a new 80kW natural gas fired generator, automatic transfer switch and panelboards as shown on the contract documents.

Base Bid:

1. Provide all work shown on the contract documents.

Alternates:

1. There are no Alternates.

Unit Prices:

1. There are no Unit Prices.

Allowances:

Allowance #1: Include an allowance amount equal to $20,000.00 in the Base Bid for miscellaneous costs not identified on the bid documents.

Allowance #2: Include and allowance amount equal to $15,000.00 in the Base Bid for Utility Company costs.

9.0 Contractor must be a registered plan holder in order to submit a bid. Bid Form shall be submitted in triplicate (one original, two copies). Only those registered plan holders will be sent future addenda.

10.0 A two (2) year warranty is required on work and materials beginning on the date of substantial completion.

DE ARNG Project # 2024-04

11.0 One of the purposes of the pre bid is to establish a list of subcontractors. The attached bid form will include all those to be included.

1. Electrical

2. Mechanical

3. Concrete Paving Any subcontractors used but not specifically named must also be listed as a 3rd tier subcontractor under the listed subcontractor category. The omission of a required 3rd tier subcontractor may render your bid non-responsive. When in doubt, list it.

12.0 The following sections of the specifications were reviewed:

Section Article Title

--- Advertisement for Bids 00 21 13 3.3 Instructions to Bidders 00 41 13 --- Bid Form & Subcontractor Listing 00 81 14 --- Drug Testing Report Forms 01 10 00 1.03 Project Summary 01 21 00 3.03 Allowances

13.0 The drawings were generally reviewed to present the intent of the contract documents.

14.0 The following items were discussed in detail:

A. Working Restrictions:

1. This is a Military Facility. Restricted access is required 24/7/365. Work shall only be performed during normal working hours and during DE ARNG operating hours; except for facility shutdowns. Shutdowns must be performed on Saturdays, Sundays and/or

Holidays; and at the convenience of the DE ARNG.

2. Only staff that have submitted and received approval of a background check will be permitted on site.

3. On-Site Work Hours: Limit work at the facility to normal business working hours of 7:00 a.m. to 5:00 p.m.; Monday thru Thursday. Additional hours shall be coordinated with the owner in advance.

B. All materials and equipment must be in the contractor’s possession prior to mobilization.

C. Contractors are to contact the Department of Labor if they have any questions with regard to the State Prevailing Wage Law or clarifications on payroll reporting. Telephone number is 302-451-3423.

D. Substitution Requests: A standard of design is identified in the specifications along with pre-approved equals. Any manufacturer other than the Standard of Design will be required to submit a complete submission for review for acceptance and posting via

DE ARNG Project # 2024-04

Addendum. The deadline for substitutions is 10 days prior to receipt of bids, or 1:00

PM, on June 7, 2026.

E. All questions should be directed in writing to the Engineer. Contractors are encouraged to submit questions as soon as possible. All answers to questions not in addendum format will not be binding. In the case of a conflict between the specifications and drawings or within each not answered by addendum, the greater quantity or better quality shall be provided. The deadline for questions shall be Thursday, June 11, 2026 at 1:00 PM.

F. Contractor will be responsible for the 3rd Party testing and inspection.

G. Billing for stored material will not be paid unless the material is on the jobsite and in a secure location under the contractor’s control. DE ARNG will assist with providing area for materials storage; however, it may not be a secured area.

H. Contractors will not be given access to toilet facilities. Contractor shall include costs for a temporary toilet for the duration of on-site construction.

I. Vehicles & other equipment shall not be left unattended and shall be secured at all times.

J. The facility is tobacco free. No form of tobacco is permitted on site; including e-cigarettes.

K. Contractors are reminded that it will be unlikely that the bid due date will change.

15.0 The successful contractor shall designate one job foreman who will remain as the main point of contact throughout the duration of the project. This foreman must be on-site whenever any sub-contractors are on-site.

16.0 A copy of the DE ARNG 2026 Work Schedule is included for reference. Contractors are advised to review the schedule to identify which days the Facility will be closed and will not be accessible for work.

17.0 Reminder: For your bid to be deemed responsive, you need to include:

1. Bid Form - One (1) Original & Two (2) Copies; fully executed, no blanks use the latest version published by Addenda.

2. Bid Bond or Certified check in the amount of 10% of your bid.

3. Drug Testing Affidavit for Prime Contractor.

4. DE Business License for the Prime Contractor. This is a DE ARNG Requirement.

18.0 A site review of the project site was performed. A follow up walk-thru is tentatively scheduled for June 4, 2026 @ 10:00am for all registered attendees. Contact Matt Galinskie at 302-690- 4626 prior to June 2, 2026 to register for the walk- thru. If no one registers, the walk through will be cancelled.

DE ARNG Project # 2024-04

19.0 Changes to Specifications

19.1 Section 00 41 13 Bid Form:

a. Replace Bid Form in project manual with one attached to these minutes. Unless a subsequent bid form is issued by addenda, this one will be the one to be used with the contractor’s bid.

19.2 Section 00 11 16 Invitation to Bid

a. Change sealed bids mailing recipient to “ATTN: MAJ Christopher Watkins / Nikia

Wongus”

19.3 Section 01 10 00 Summary

a. Change Agency Representative to “MAJ Christopher Watkins, Contracting Officer” Email “christopher.s.watkins9.mil@army.mil”

20.0 Changes to Drawings

20.1 No Changes to Drawings

21.0 Questions/Clarifications

21.1 No Questions/Clarifications

________Original Signature on File__________ Matthew Galinskie, AEE

MG/mg 24-1614 Pre Bid Meeting Minutes

Attachments: 1. Pre-Bid Meeting Sign-In Sheet

2. Revised Bid Form

3. 2026 DE ARNG Work Schedule cc: All in Attendance All Registered Plan Holders P File

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator DE ARNG Project # 2024‐04

FMS #4 AT SEAFORD

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

FAYDA ENGINEERING & ENERGY SOLUTIONS BID FORM

FE&ES Comm.: 24-1614 00 41 13-1

For Bids Due: Wednesday, June 17, 2026 at 1:00 PM To: MAJ Christopher Watkins, Contracting Officer Delaware Army National Guard Biden National Guard/Reserve Center 1 Vavala Way.

New Castle, DE 19720

Name of Bidder:

Delaware Business License No.: Taxpayer ID No.:

(Other License Nos.):

Phone No.: ( ) - Fax No.: ( ) -

The undersigned, representing that he has read and understands the Bidding Documents and that this bid is made in accordance therewith, that he has visited the site and has familiarized himself with the local conditions under which the Work is to be performed, and that his bid is based upon the materials, systems and equipment described in the Bidding Documents without exception, hereby proposes and agrees to provide all labor, materials, plant, equipment, supplies, transport and other facilities required to execute the work described by the aforesaid documents for the lump sum itemized below:

Base Bid: PROVIDE ALL WORK SHOWN ON THE CONTRACT DOCUMENTS.

Amount: ($ )

ALTERNATES

Alternate prices conform to applicable project specification section. Refer to specifications for a complete description of the following Alternates. An “ADD” or “DEDUCT” amount is indicated by the crossed out part that does not apply.

There are No Alternates

ALLOWANCES:

ALLOWANCE #1: We have included an allowance amount equal to $20,000.00 in the Base Bid for miscellaneous costs not identified on the bid documents. I/We have reviewed and familiarized ourselves with the requirements contained in Specification Section 01 21 00 Allowances.

Acknowledged by: __________________________________________________

ALLOWANCE #2: We have included an allowance amount equal to $15,000.00 in the Base Bid for Utility Company Costs. I/We have reviewed and familiarized ourselves with the requirements contained in Specification Section 01 21 00 Allowances.

Acknowledged by: __________________________________________________

UNIT PRICES

Unit prices conform to applicable project specification section. Refer to the specifications for a complete description of the following Unit Prices:

There are No Unit Prices

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

BID FORM FAYDA ENGINEERING & ENERGY SOLUTIONS

00 41 13-2 FE&ES Comm.: 24-1614

I/We acknowledge Addendums numbered and the price(s) submitted include any cost/schedule impact they may have.

This bid shall remain valid and cannot be withdrawn for thirty (30) days from the date of opening of bids (60 days for School Districts and Department of Education), and the undersigned shall abide by the Bid Security forfeiture provisions. Bid Security is attached to this Bid.

The Owner shall have the right to reject any or all bids, and to waive any informality or irregularity in any bid received.

This bid is based upon work being accomplished by the Sub-Contractors named on the list attached to this bid.

Should I/We be awarded this contract, I/We pledge to achieve substantial completion of all the work within calendar days of the Notice to Proceed.

The undersigned represents and warrants that he has complied and shall comply with all requirements of local, state, and national laws;

that no legal requirement has been or shall be violated in making or accepting this bid, in awarding the contract to him or in the prosecution of the work required; that the bid is legal and firm; that he has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding.

Upon receipt of written notice of the acceptance of this Bid, the Bidder shall, within twenty (20) calendar days, execute the agreement in the required form and deliver the Contract Bonds, and Insurance Certificates, required by the Contract Documents.

I am / We are an Individual / a Partnership / a Corporation

By Trading as (Individual’s / General Partner’s / Corporate Name)

(State of Corporation)

Business Address:

Witness: By:

( Authorized Signature )

(SEAL)

( Title )

Date:

ATTACHMENTS

Sub-Contractor List Non-Collusion Statement

Affidavit of Employee Drug Testing Program Affidavit of Contractor Qualifications

Bid Security (Others as Required by Project Manuals)

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

FAYDA ENGINEERING & ENERGY SOLUTIONS BID FORM

FE&ES Comm.: 24-1614 00 41 13-3

SUBCONTRACTOR LIST

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b of the Delaware Code, the following subcontractor listing must accompany any bid submittal. The bidder must list in each category the full name and address (City & State) of the sub-contractor that the bidder will be using to perform the work and provide material for that subcontractor category. Should the bidder’s listed subcontractor intend to provide any of their subcontractor category of work through a third-tier contractor, the bidder shall list that third-tier contractor’s full name and address (City & State). If the bidder intends to perform any category of work itself, it must list its full name and address. For clarification, if the bidder intends to perform the work themselves, the bidder may not insert “not applicable”, “N/A”, “self” or anything other than its own full name and address (City & State). To do so shall cause the bid to be rejected. In addition, the failure to produce a completed subcontractor list with the bid submittal shall cause the bid to be rejected. If you have more than three (3) third-tier contractors to report in any subcontractor category, print out additional page(s) containing the appropriate category, complete the rest of your list of third-tier contractors for that category, notate the addition in parentheses as (CONTINUATION) next to the subcontractor category and an asterisk (*) next to any additional third-tier contractors, and submit it with your bid.

Subcontractor Category Subcontractor Address (City & State) Subcontractors tax-payer ID # or Delaware Business license #

1. Electrical

A.

B.

C.

2. Mechanical

A.

B.

C.

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

BID FORM FAYDA ENGINEERING & ENERGY SOLUTIONS

00 41 13-4 FE&ES Comm.: 24-1614

3. Concrete Paving

A.

B.

C.

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

FAYDA ENGINEERING & ENERGY SOLUTIONS BID FORM

FE&ES Comm.: 24-1614 00 41 13-5

NON-COLLUSION STATEMENT

This is to certify that the undersigned bidder has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal submitted this date (to the Delaware Army National Guard).

AFFIRMATION: Within the past five years, has your firm, any affiliate, any predecessor company or entity, owner, Director, officer, partner or proprietor been the subject of a Federal, State, Local government suspension or debarment?

YES_____________ NO_____________ If yes, please explain (use separate page and include with Bid Form.) YES, include with bid form.

All the terms and conditions of DE ARNG PROJECT: 2024-04 have been thoroughly examined and are understood.

NAME OF BIDDER:

AUTHORIZED REPRESENTATIVE

(TYPED):

AUTHORIZED REPRESENTATIVE

(SIGNATURE):

TITLE:

ADDRESS OF BIDDER:

E-MAIL: ______________________________________________________________

PHONE NUMBER:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

BID FORM FAYDA ENGINEERING & ENERGY SOLUTIONS

00 41 13-6 FE&ES Comm.: 24-1614

AFFIDAVIT

OF

EMPLOYEE DRUG TESTING PROGRAM

4104 Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on Large Public Works Projects requires that Contractors and Subcontractors implement a program of mandatory drug testing for Employees who work on Large Public Works Contracts funded all or in part with public funds.

We hereby certify that we have in place or will implement during the entire term of the contract a Mandatory Drug Testing Program for our employees on the jobsite, including subcontractors, that complies with this regulation:

Contractor/Subcontractor Name:

Contractor/Subcontractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

DE ARNG PROJECT #: 2024-04

EMERGENCY GENERATOR

DE ARNG FMS #4-SEAFORD

DE ARNG PROJECT#:2024-04

BID FORM

FAYDA ENGINEERING & ENERGY SOLUTIONS BID FORM

FE&ES Comm.: 24-1614 00 41 13-7

AFFIDAVIT

OF

CONTRACTOR QUALIFICATIONS

We hereby certify that we will abide by the contractor’s qualifications outlined in the construction bid specifications for the duration of the contract term.

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b.3 of the Delaware Code, after a contract has been awarded the successful bidder shall not substitute another subcontractor whose name was submitted on the Subcontractor Form except for the reasons in the statute and not without written consent from the awarding agency. Failure to utilize the subcontractors on the list will subject the successful bidder to penalties as outlined in the General Requirements Section 5.2 of the contract.

Contractor Name:

Contractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator

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* RDO Scheduling is compliant with CBA Article XI, Section 6 2026 FTS Schedule 4/10

CHANGES TO OFFICIAL SCHEDULE MUST BE APPROVED BY HRO

ARMY MUTA dates IAW Appendix 16, Tab B to Annex C of OPORD GRIFFIN. AIR RSD dates IAW SO M-01 dtd 6 JUN 2025. Verify MUTA/RSD dates with your individual unit of assignment.

6 - Independence Day (obs)

OCTOBER

NOVEMBER

11 - Veterans Day

24 - Christmas Day (obs)

DECEMBER

SEPTEMBER

26 - Thanksgiving Day

12 - Columbus Day

FTS REGULAR DAY OFF *

2026 DELAWARE NATIONAL GUARD CALENDAR (4/10)

JANUARY

FEBRUARY

MARCH

APRIL

16 - Washington's Birthday

MAY

25 - Memorial Day

ARMY & AIR DRILL

ARMY FED PAY

FEDERAL HOLIDAYS

FEDERAL HOLIDAY

JULY

AUGUST

SEPTEMBER

LEGEND

AIR FED PAY

AIR (ONLY) RSD

ARMY (ONLY) MUTA

7 - Labor Day

18 - Juneteenth Nat'l Independence Day (obs)

OCTOBER

JANUARY

PAY PERIODS BRACKETED

19 - Birthday of MLK, Jr.

1 - New Year's Day

FEBRUARY

JUNE

MAY

DECEMBER

NOVEMBER

JULY

JUNE

Pre‐Bid Meeting Minutes & Addendum No. 1 DE ARNG FMS #4 Emergency Generator