ARFQ_TPK2700000013_Tennant_800_Large_Industrial_Sweeper_or_Equal_Specifications.pdf

REQUEST FOR QUOTATION

Tennant 800 Large Industrial Sweeper or Equal

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Parkways Authority is soliciting bids for the one-time purchase of one (1) new Tennant 800 Large Industrial Sweeper or Equal.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract” is the binding agreement that is entered into between the West Virginia Parkways Authority and the Vendor to provide the items requested in the solicitation.

2.2 “Contract Item” or “Contract Items” means the list of items identified in Section 3.1 below.

2.3 “FOB Destination” stands for Free on Board which indicates that the Vendor is responsible for delivery and shipping costs.

2.4 “Mandatory Requirements” means those items identified by the terms "must," "will," "shall," "minimum," "maximum," or "is/are required." Decisions regarding compliance with mandatory requirements shall be at the sole discretion of the West Virginia Parkways Authority. Failure to meet any mandatory requirement shall result in the bid being deemed non-responsive.

2.5 “Solicitation” means the official notice of an opportunity to supply the West Virginia Parkways Authority with goods or services that is published by the WVPA.

2.6 “Vendor” means any entity submitting a bid in response to this solicitation, the entity that has been selected as the lowest responsible vendor, or the entity that has been awarded the Contract as context requires.

2.7 “WVPA” or “Agency” means the West Virginia Parkways Authority.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Vendor shall provide Agency with the Contract Items listed below. Contract Items must meet or exceed the mandatory requirements as shown below.

3.1.1 Tennant 800 Large Industrial Sweeper or Equal.

3.1.1.1 Unit shall be new, unused, and a current-production industrial ride-on sweeper.

3.1.1.2 Unit shall be diesel-powered.

3.1.1.3 Unit shall be designed for heavy-duty sweeping of paved outdoor areas and industrial floors, including collection of dust, sand, gravel, and other debris.

3.1.1.4 Sweeping width shall be a minimum of 65 inches, measured with the brushes supplied.

3.1.1.5 Unit shall include a powered main sweeping brush and at least one powered, retractable side brush. Main and side brushes shall have powered lift controlled from the operator’s position. Brushes shall be accessible for routine replacement and maintenance.

3.1.1.6 Debris hopper shall include a corrosion and abrasion-resistant hopper bottom or liner, including stainless steel or a manufacturer-documented equivalent.

3.1.1.7 Debris hopper shall have a minimum volume capacity of 30 cubic feet and a minimum debris weight capacity of 2,000 pounds.

3.1.1.8 Hopper shall provide hydraulic high dumping with a minimum usable discharge clearance of 72 inches. Vendor shall document the clearance with the hopper positioned for dumping.

3.1.1.9 Unit shall include an onboard vacuum dust-control system with manufacturer-documented filtration efficiency of at least 99% at 4 microns or finer. Any optional filter necessary to meet this requirement shall be included.

3.1.1.10 Dust-control system shall include a powered filter-cleaning mechanism and an indicator identifying when filter cleaning or service is required.

3.1.1.11 Unit shall have hydrostatic propulsion or an equivalent variable-speed drive system, with forward and reverse operation.

3.1.1.12 Unit shall include power steering, an adjustable operator seat, an hour meter, a fuel-level indicator, an engine-temperature indicator, an engine oil-pressure gauge or warning indicator, and a charging-system gauge or warning indicator.

3.1.1.13 Unit shall include headlights, taillights, brake lights, turn signals, four-way hazard flashers, side-brush work light, audible reverse alarm, visible warning strobe/beacon, operator seat belt, securely mounted fire extinguisher, parking brake, and hopper maintenance support/lock.

3.1.1.14 Unit shall include a hopper overtemperature warning or automatic protective system.

3.1.1.15 Unit shall be delivered fully assembled, serviced, and ready for operation, with all brushes, filters, and components necessary to meet these requirements.

3.1.1.16 Vendor shall provide operator and maintenance manuals and onsite operator training.

3.1.1.17 Unit shall include a minimum one-year warranty covering parts and labor. Vendor shall identify warranty terms and the service provider.

3.1.1.18 Bid shall identify the manufacturer, model, and power source offered. Vendor shall provide supporting documentation as required under the Vendor Must Provide section below.

3.1.1.19 Unit shall include a fully enclosed operator cab with heating, air conditioning, and a filtered pressurization system to reduce dust intrusion. Cab shall include an access door, front windshield wiper, and glazing providing visibility of the sweeping area and travel path.

All cab components and equipment shall be factory-installed or manufacturer-approved and included in the total bid price.

4. CONTRACT AWARD:

4.1 The Contract shall be awarded to the lowest responsive and responsible Vendor whose offered Contract Items meet all mandatory specifications contained herein, based on the total price of the complete system, including all required attachments and accessories.

4.2 Pricing Page: Vendor shall enter the price in the Unit Price field. Unit pricing shall include delivery, freight, fees, and all other costs necessary to provide the Contract

Items. Vendor shall complete the Pricing Page in full as failure to complete the Pricing Page in its entirety shall result in Vendor’s bid being disqualified.

4.2.1 Vendor shall submit its completed Pricing Pages electronically through wvOASIS. Vendor should enter the pricing information directly into wvOASIS, if that functionality is available, or upload completed Pricing Pages as an electronic document. Pricing Pages may be downloaded from the wvOASIS Vendor Self Service website. If Vendor completes the Pricing Pages in paper format, Vendor shall download or print the assembled ARFQ document bearing the highest version number, enter the unit price and extended cost for each item, scan the completed pages, and upload them as part of its electronic bid submission through wvOASIS. Physical delivery of a paper bid does not constitute submission.

VENDOR MUST PROVIDE:

• Vendor shall provide the following documentation with their bid demonstrating compliance with each mandatory specification and clearly identify the applicable specification number and supporting page or section. Acceptable documentation includes manufacturer’s published literature or written confirmation from the manufacturer. Vendor shall provide its own written confirmation for requirements concerning delivery, pricing, installation, or other Vendor-provided services.

• Manufacturer’s Warranty documentation.

• Signed Agency terms and conditions.

Failure to provide complete documentation may result in disqualification of the bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Contract Items must be delivered to Agency at 265 Neptune Drive, Beckley, WV 25801. Delivery shall not exceed 90 calendar days after receipt of purchase order.

6.2 Late Delivery: WVPA must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the WVPA will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

7. VENDOR DEFAULT:

7.1. The following shall be considered a vendor default under this Contract.

7.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2. Failure to comply with other specifications and requirements contained herein.

7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Item provided under this Contract.

7.1.4. Failure to remedy deficient performance upon request.

7.2. The following remedies shall be available to WVPA upon default.

7.2.1. Immediate cancellation of the purchase order issued under this Contract.

7.2.2. Immediate cancellation of the Contract.

7.2.3. Any other remedies available in law or equity.