ARFQ_TPK2700000002_Everest Flexible Polymer Moldboard Trip Edge Plows or equal Specifications.pdf
PDF 186 KB Posted
- Solicitation number
- ARFQ 0809 TPK2700000002 1
- Issued by
- Putnam County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Parkways Authority for the one-time purchase of four Everest Flexible Polymer Moldboard Trip Edge Plows or equal units. The solicitation seeks 11-foot Reverse-A-Cast model plows featuring 3/8-inch UHMW polymer moldboards with variable heights between 33 and 51 inches, equipped with pivoting ribs, trip edges, and specified hydraulic components. Detailed mandatory specifications include pushframe construction requirements, lifting devices, oscillator bars, and cutting edges. Contract items must be delivered to 265 Neptune Drive, Beckley, West Virginia 25801, with delivery not to exceed 270 calendar days after purchase order receipt. The contract shall be awarded to the lowest responsive and responsible vendor whose offered items meet all mandatory specifications.
Unit pricing must include all delivery, freight, fees, and associated costs necessary to provide the contract items, with the extended total calculated by multiplying the unit price by four units. Vendors must submit bids electronically through wvOASIS and provide detailed specification sheets or manufacturer cut sheets demonstrating compliance with requirements, warranty documentation, and signed agency terms and conditions. Delivery shall be F.O.B. destination, with the vendor responsible for shipping costs. The West Virginia Parkways Authority reserves the right to cancel the contract if delivery is delayed in a manner that could cause harm to the agency. Unacceptable items shall be returned at the vendor's expense with full credit or refund at the agency's discretion.
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REQUEST FOR QUOTATION
Everest Flexible Polymer Moldboard Trip Edge Plows or Equal
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Parkways Authority is soliciting bids for the one-time purchase of four (4) Everest Flexible Polymer Moldboard Trip Edge Plows or Equal.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in Section 2 of the General Terms and Conditions.
2.1 “Contract” is the binding agreement that is entered into between the West Virginia Parkways Authority and the Vendor to provide the items requested in the solicitation.
2.2 “Contract Item” or “Contract Items” means the list of items identified in Section 3.1 below.
2.3 “FOB” stands for Free on Board which indicates that the Vendor is responsible for delivery and shipping costs.
2.4 “Mandatory Requirements” means those items identified by the terms "must," "will," "shall," "minimum," "maximum," or "is/are required." Decisions regarding compliance with mandatory requirements shall be at the sole discretion of the West Virginia Parkways Authority. Failure to meet any mandatory requirement shall result in the bid being deemed non-responsive.
2.5 “Or Equal” means a product that is equivalent in quality, performance, durability, material composition, design, and function to the specified brand or model. Any item offered as an “or equal” must meet or exceed all mandatory specifications outlined in this solicitation. Brand names are used for descriptive purposes only to indicate the level of quality and performance required.
2.6 “Solicitation” means the official notice of an opportunity to supply the West Virginia Parkways Authority with goods or services that is published by the WVPA.
2.7 “Vendor” means any entity submitting a bid in response to this solicitation, the entity that has been selected as the lowest responsible vendor, or the entity that has been awarded the Contract as context requires.
2.8 “WVPA” or “Agency” means the West Virginia Parkways Authority.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Vendor shall provide Agency with the Contract Items listed below. Contract Items must meet or exceed the mandatory requirements as shown below.
3.2 Everest Flexible Polymer Moldboard Trip Edge Plows or Equal
3.2.1 Shall be Everest 11’ RAC plow or equal.
3.2.2 Shall be Reverse-A-Cast Model.
3.2.3 Shall be 11' Flexible Polymer Moldboard Trip Edge Plows.
3.2.4 Shall be 3/8" UHMW Polymer Moldboard with variable moldboard heights.
3.2.5 Shall be between 33" and 51" tall with two (2) pivoting ribs.
3.2.6 Shall have two (2) 3-1/2" bore x 6-1/4" stroke double-acting pivoting rib cylinders.
3.2.7 Trip edges shall consist of a 4" x 4" 3/4" blade support angle with four (4) 3/4" square springs.
3.2.8 Pushframe:
3.2.8.1 Shall have 4-1/2" o.d. x 3/8" wall pipe main beam reinforced by 5/8" thick gussets.
3.2.8.2 Shall be A-frame fabricated from 3/8" plate with 1/2" thick plate bottom.
3.2.8.3 Shall be 1" thick rear member with two (2) center reinforcements of 3/8" steel plate.
3.2.8.4 Shall be 3" diameter pivot pin with safety wired retaining bolt.
3.2.8.5 Shall provide a maximum 37-degree reversing angle achieved by two (2) 3-1/2" dia. x 16" stroke plow mounted hydraulic hoses and solenoid valves for variable contour cylinders.
3.2.9 Shall have three-point level lifting device with three (3) 1/2" Grade 70 lift chains.
3.2.10 Shall have 3/4" thick x 5" wide oscillator bar with (2) 3/4" thick drive ears on 21" centers.
3.2.11 Shall have 1-3/8" diameter grade 5 hex head pivot bolt.
3.2.12 Shall have 6" top punch x 132" steel cutting edge.
3.2.13 Shall have two (2) moldboard shoes.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract shall be awarded to the lowest responsive and responsible Vendor whose offered Contract Items meet all mandatory specifications as shown in wvOASIS.
4.2 Pricing Page: Vendor shall enter the price per plow in the Unit Price field. The extended total shall equal the unit price multiplied by the quantity of four (4). Unit pricing shall include delivery, freight, fees, and all other costs necessary to provide the Contract Items. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
4.2.1 Vendor shall submit its completed Pricing Pages electronically through wvOASIS. Vendor should enter the pricing information directly into wvOASIS, if that functionality is available, or upload completed Pricing Pages as an electronic document. Pricing Pages may be downloaded from the wvOASIS Vendor Self Service website. If Vendor completes the Pricing Pages in paper format, Vendor shall download or print the assembled ARFQ document bearing the highest version number, enter the unit price and extended cost for each item, scan the completed pages, and upload them as part of its electronic bid submission through wvOASIS. Physical delivery of a paper bid does not constitute submission.
VENDOR MUST PROVIDE:
• Detailed Specification Sheet or Manufacturer Cut Sheets demonstrating compliance with each requirement.
• Warranty documentation.
• Signed Agency terms and conditions.
Failure to provide complete documentation may result in disqualification of the bid.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Contract Items must be delivered to Agency at 265 Neptune Drive Beckley, WV 25801. Delivery shall not exceed 270 calendar days after receipt of purchase order.
6.2 Late Delivery: WVPA must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.
destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1. The following shall be considered a vendor default under this Contract.
7.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2. Failure to comply with other specifications and requirements contained herein.
7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4. Failure to remedy deficient performance upon request.
7.2. The following remedies shall be available to WVPA upon default.
7.2.1. Immediate cancellation of one or more release orders issued under this Contract.
7.2.2. Immediate cancellation of the Contract.
7.2.3. Any other remedies available in law or equity.
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