ARFQ DNR19+45 Pipestem SP Group 1 Cabin Rehabilitation and Renovation.pdf
PDF 2 MB Posted
- Solicitation number
- ARFQ 0310 DNR1900000045 2
- Issued by
- Ritchie County, West Virginia
About this file
This document contains instructions to vendors for submitting bids on a formal procurement solicitation issued by the West Virginia Division of Natural Resources for cabin rehabilitation and renovation work at Pipestem Resort State Park (DNR19+45 Pipestem SP Group 1). The solicitation requires vendors to thoroughly review all attached documents and comply with all mandatory provisions identified by the words "must," "will," and "shall." A non-mandatory pre-bid meeting will be held on October 30, 2018 at 10:00 AM at Pipestem Resort Lodge, 3405 Pipestem Drive, Pipestem, West Virginia 25979. Vendors are expected to review the complete solicitation package, which includes scope of work documents, project descriptions, and supporting exhibits, prior to bid submission.
The document emphasizes that vendor compliance with all solicitation requirements is critical to bid acceptance. An attendance sheet will be provided at the pre-bid meeting and serves as the official verification of attendance; vendors must ensure that the person attending the meeting completes the sheet with their name, the vendor name they represent, email address, phone number, and fax number. The instructions stress that failure to comply with mandatory terms or procedures will result in bid disqualification. No alternative documentation will be accepted as proof of attendance, and individuals may not represent more than one vendor at the meeting.
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INSTRUCTIONS TO VENDORS SUBMITTING BIDS
West Virginia Division of Natural Resources
Agency Formal Procurements
1. REVIEW DOCUMENTS THOROUGHLY: The attached docwnents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor's bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of a Vendor's bid.
2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words "must," "will," and "shall" which identify a mandatory item or requirement.
Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.
3. PREBID MEETING: The item identified below shall apply to this Solicitation.
DA pre-bid meeting will not be held prior to bid opening.
IZJ A NON-MANDATORY pre-bid meeting will be held at the following place and time:
Pipestem Resort Lodge, 3405 Pipestem Dr Pipestem, WV 25979 October 30, 2018 at 1 O:OOAM
□ A MANDATORY pre-bid meeting will be held at the following place and time:
All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor's bid. No person attending the pre-bid meeting may represent more than one Vendor.
An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The State will not accept any other form of proof or documentation to verify attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing.
Additionally, the person attending the pre-bid meeting should include the Vendor's e--mail address, phone number, and Fax number on the attendance sheet. It is the Vendor's responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendor's bid.
20171020v
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