ARFQ - DCR2700000004 - Specifications.pdf

REQUEST FOR QUOTATION

ARFQ DCR2700000004

One-time purchase of Crusher Run

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia department of Homeland Security, Division of Administrative Services (DAS) on behalf of Anthony Correctional Center & jail is soliciting bids for a one-time purchase of 300 tons of Crusher Run for the facility grounds, as more particularly described herein.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 "Contract Item" means the list of items identified in Section

3.1 below and on the Pricing Page.

2.2 "Pricing Page" means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A and used to evaluate the Solicitation responses.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.

2.4 "Facility" means Anthony Correctional Center & Jail (ACCJ).

2.5 "Vendor" means any entity submitting a bid in response to the Solicitation.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below. ACCJ is soliciting bids for one-time purchase of 300 tons of Crusher Run as described below:

3.1.1 Contract Item #1 – 300 Tons of Crusher Run

3.1.1.1 Vendor must provide a total of three hundred (300) tons of

Crusher Run.

3.1.1.2 Crusher Run must comply with American Association of State

Highway and Transportation Officials (AASHTO) standards.

3.1.1.3 Crusher Run must have a maximum gradation size of ¾ inch.

3.1.1.4 Crusher Run rock type must be clean, durable crushed limestone, granite or crushed stone.

3.1.1.5 Crusher Run must contain a uniform blend of coarse crushed stone, fine gravel and rock dust fines to ensure maximum compaction.

3.1.1.6 Crusher Run must be free of shale clay, organic matter, wood, trash or recycled concrete blends.

3.1.1.7 Crusher run must be capable of achieving dense, interlocking compaction to prevent rutting, shifting underfoot and loose gravel migration.

3.2 Pricing Requirements:

3.2.1 Vendor must include all costs associated with its bid price to include delivery fee, fuel fee, environmental fees or any of costs associated with its per ton bid price.

3.2.2 Agency will not pay separate delivery fee.

3.2.3 Crusher Run must be priced per ton.

4 CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Facility with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor should complete the Pricing Page by entering a cost per unit price for each item listed. Vendor should complete the Pricing Page in its entirety as failure to do so may result in Vendor's bids being disqualified.

Vendor should electronically enter the information into the Pricing Page through wvOASIS, if available, or as an electronic document to prevent errors in the evaluation.

5 ORDERING AND PAYMENT:

5.1 Ordering: Vendor shall accept orders through wvOASIS, regular mail, facsimile, e-mail, or any other written form of communication. Vendor may, but is not required to, accept on-line orders through a secure internet ordering portal/website.

If Vendor has the ability to accept on-line orders, it should include in its response a brief description of how Agencies may utilize the on-line ordering system. Vendor shall ensure that its on-line ordering system is properly secured prior to processing Facility orders on-line.

5.2 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6 DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall deliver the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within ten (10) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to 313 Anthony Center Drive, White Sulphur Springs, WV 24986. The Vendor must unload and place the limestone at the designated area identified by the facility.

6.2 Late Delivery: The Facility placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the Facility will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Late Delivery: The Facility placing the order under this Contract must be notified in writing if orders will be delayed for any reason. Any delay in delivery that could cause harm to a Facility will be grounds for cancellation of the delayed order, and/or obtaining the items ordered from a third party.

6.4 Return of Unacceptable Items: If the Facility deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Facility to arrange for the return and reimburse Facility for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Facility with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Facility's location. The returned product shall either be replaced, or the Facility shall receive a full credit or refund for the purchase price, at the Facility's discretion.

6.5 Return Due to Facility Error: Items ordered in error by the Facility will be returned for credit within 30 days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDORDEFAULT:

7.I The following shall be considered a vendor default under this Contract.

7.1.l Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Items provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to the Facility upon default.

7.2.1 Immediate cancellation of one or more release orders issued under this Contract.

7.2.2 Immediate cancellation of the Contract

7.2.3 Any other remedies available in law or equity.

Contract Manager:

Telephone Number:

Fax Number:

Email Address:

ARFQ DCR2600000118

One-time purchase of RIP RAP, #4, #57 Graded Limestone