Arc Flashes Analysis Combined Synopsis Solicitation Commercial Products and Commercial Services.pdf

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023 Revision: 01

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [FAC 2023-04 (eff. 06/02/2023).

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 Engineering Services, with a small business size standard of $25.5 million.

The FSC/PSC is H261 Equipment and Materials Testing – Electric Wire and Power Distribution Equipment.

The NCO 2 Contracting Office 113 Holland Ave Albany, NY 12208 is seeking to purchase Arc Flash Analysis.

All interested vendor shall provide quotations for the following: Line Item Number, Description details, Quantity, Unit of Measure, Unit of Price, Total Price, and Grand total Price.

Please ensure that your quote covers the cost for everything requested in the SOW. We must see the break down of every line item.

Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

[Insert Number(s)]

[Insert detailed description including (as appropriate) National Stock Number (NSN), if assigned; manufacturer, including part number, drawing number, etc.; size, dimensions, or other form, fit, or functional description; etc. If the technical data required to respond will not be furnished as part of the solicitation, identify the government source, such as FedBizOpps http://www.fedbizopps.gov/, from which the data may be obtained.]

Effective Date: 03/15/2023 Revision: 01

Statement of Work Title: Arc Flash Analysis

I. GENERAL

1) The Contractor shall perform an Arc Flash Analysis for the Stratton VA Medical Center (VAMC), Albany NY. The study shall include the entire electrical system/s (both normal and emergency). It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building.

The purpose of this study is to make the facility electrical systems compliant with VHA Directive 1028 and NFPA 70E (2021) which requires an arc flash analysis every five years. The last arc flash analysis was accomplished in 2006 as part of their power system study. The hardcopy of the study is available for review at the Stratton VAMC.

II. SCOPE OF WORK

2) All work shall be accomplished in strict compliance with VHA Directive 1028, NFPA-70E, 2015 Edition

(Standard for Electrical Safety in the Workplace), Institute of Electrical and Electronics Engineers (IEEE) Standard 1584-2018 and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is required due to specific equipment safety conditions. All requests for outages must be submitted in writing to the COR and approved by the Facility Director and Facility Manager/ Operations and Maintenance (O&M) Manager. Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components. In some locations, VA staff may be able to assist the Contractor in accessing/opening electrical equipment; however, the Contractor must not assume such support will be available and, accordingly, shall have proper staffing, PPE and equipment to perform such tasks without VA assistance.

3) The Contractor shall conduct an entrance briefing with the Facility Manager/O&M Manager or designees upon arrival at the Stratton VA Medical Center. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining field information. The Contractor shall complete a survey of compliance with VHA Directive 1028, Electrical Power Distribution System. At the completion of the survey, the Contractor shall conduct a short briefing with the Facility Manager/O&M Manager or designee to discuss any major problems or life-threatening issues if any are discovered during the survey. Consulting Engineer shall document the meeting in minutes. All information obtained during site visits, or any conditions discovered during subsequent calculations shall be kept in strict confidence.

4) The arc flash analysis will include site visits to the Stratton VA Medical Center by a team from the Contractor. The Contractor’s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer, whom shall be responsible and in control of all work. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from available VAMC staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities. Information, including drawings and other documentation, provided to the Contractor, shall be used for reference only and

Effective Date: 03/15/2023 Revision: 01 may not be 100% accurate or may not exist. The architecture and engineering (A/E) shall field verify everything and shall not use any drawings provided for plan or elevation views. The drawings submitted by the A/E shall be originals and shall be the result of the field check, and shall not be take-offs or tracings, for any drawings or other information provided.

5) The arc flash analysis shall be conducted using SKM Power Tools. The Contractor shall provide the Stratton VAMC a licensed copy of the same software used by the contractor to produce the report (one user station), a five-year software update & support contract and on-site training for eight (8) facility personnel. A copy of the software model and data files used to develop the study shall be turned over to the VAMC for the facility’s use and modification for future facility work (e.g. creation of updated arc flash hazard warning labels).

6) Baseline Review (BR). Approximately 15-30 days after submitting the 90% documents but before completing the Final Submission documents, the Contractor will coordinate and conduct a Baseline Review meeting with the respective VAMC staff. This meeting may be held telephonically unless the Consulting Engineer determines that an on-site meeting is warranted.

At conclusion of the BR, the Consulting Engineer shall document the meeting in minutes indicating the VAMC has received the study and have been apprised by the AE for associated risks. Copies of these minutes shall be included in the Final Submission documents.

7) The Contractor is responsible for providing records for all meeting minutes and providing them to the VAMC. The meeting minutes shall include every topic discussed as well as a list of attendees.

The meeting minutes will be emailed to the VAMC within a week after the meeting.

8) The Contractor shall retain copies of everything submitted. The intent of this requirement is to save time, whereby many questions can be resolved by telephone and to ensure that true copies are available in the event of loss or damage during the reproduction cycle.

9) The Contractor shall correct any errors, omissions or deficiencies in their performance and products without additional cost to the Government.

III. PLACE OF PERFORMANCE

Samuel S. Stratton VAMC 113 Holland Ave Albany, NY 12208 Basement level, bldg. 60

The buildings shall include Building 1, and buildings, 2, 3, 4, 5, 14A-D, 21, 23, 24, 25, 26, 27, 33, 34, 51, 53, 54, 55, 56, 60, 61, 62, & 67.

IV. QUALIFICATIONS

1) The Protective Device Coordination Study and Arc Flash Hazard analysis shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer skilled in performing and interpreting Arc Flash studies.

2) The Registered Professional Electrical Engineer shall be a full-time employee of the engineering firm.

3) The Registered Professional Electrical Engineer shall have a minimum of five (5) years of experience in performing power system studies.

4) The engineering firm shall demonstrate experience with Arc Flash Hazard Analysis by submitting

Effective Date: 03/15/2023 Revision: 01 names of actual arc flash hazard analysis’ it has performed in the past three years.

V. SPECIFIC SCOPE OF WORK

a) One Line Diagrams:

i) The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.

ii) Also show on the one-line diagrams the following specific information:

(1) Calculated Short Circuit values at each bus

(2) Breaker and fuse ratings

(3) Transformer kVA, voltage ratings and wiring connections

(4) Voltage at each bus

(5) Identification of each bus

(6) Conduit material, feeder sizes and lengths

(7) Generator kW and voltage ratings

b) Arc Flash Hazard Analysis:

i) The arc flash hazard analysis shall be performed according to the IEEE Std. 1584-2002 equations that are presented in NFPA70E-2015, Annex D.

ii) The flash protection boundary and the Incident Energy shall be calculated at all equipment locations.

iii) When appropriate, the Short Circuit calculations and the clearing times of the phase overcurrent devices will be retrieved from the Short-Circuit and Coordination Study model.

Ground overcurrent relays should not be taken into consideration when determining the clearing time when performing Incident Energy calculations.

iv) The short-circuit calculations and the corresponding Incident Energy calculations for multiple system scenarios shall be compared and the greatest Incident Energy must be uniquely reported for each equipment location. Calculations must be performed to represent the maximum and minimum contributions of fault current magnitude for all normal and emergency operating conditions. The minimum calculation will assume that the utility contribution is at a minimum and will assume a minimum motor contribution (all motors off). Conversely, the maximum calculation will assume a maximum contribution from the utility and will assume the maximum amount of motors to be operating.

Calculations shall take into consideration the parallel operation of synchronous generators with the electric utility, where applicable.

v) The Incident Energy calculations must consider the accumulation of energy over time when performing arc flash calculations on buses with multiple sources. Iterative calculations must take into account the changing current contributions, as the sources are interrupted or decremented with time. Fault contribution from motors and generators should be decremented as follows:

(1) Fault contribution from induction motors should not be considered beyond 3-5 cycles.

(2) Fault contribution from synchronous motors and generators should be decayed to

Effective Date: 03/15/2023 Revision: 01 match the actual decrement of each as closely as possible (e.g. contributions from permanent magnet generators will typically decay from 10 per unit to 3 per unit after 10 cycles).

vi) When performing Incident Energy calculations on the line side of a main breaker (as required per above), the line side and load side contributions must be included in the fault calculation.

vii) Mis-coordination should be checked amongst all devices within the branch containing the immediate protective device upstream of the calculation location and the calculation should utilize the fastest device to compute the Incident Energy for the corresponding location

c) Arc Flash Labeling:

i) Contractor shall produce and deliver to the VAMC arc flash warning labels in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4” x 6” (nominal) printed on industrial quality, adhesive backed vinyl. “DANGER” labels shall have pre-printed headers in red;

“WARNING” labels shall have pre-printed headers in orange. All outdoor labels will be weatherproof and UV resistant. Electrical equipment shall be labeled per the latest version of the code. The arc flash hazard analysis to determine the Arc Flash Protection Boundary for each label shall be calculated IAW NFPA 70E Paragraph 130.5 (B). For each device for which a hazardous analysis is conducted, the equipment shall be provided with an arc flash hazard warning label compliant with the requirements of NFPA 70E Art. 130.5(D) containing the following:

(1) Nominal system voltage

(2) Arc flash boundary

(3) At least one of the following:

(a) Available incident energy and the corresponding working distance, or the arc flash PPE category in Table 130.7(C)(15)(A)(b) or Table 130.7(C)(15)(B) for the equipment, but not both.

(b) Minimum arc rating of clothing

(c) Site-specific level of PPE

ii) In addition to the requirements of NFPA 70 and 70E, each customized label shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall be in a manner (nomenclature) understood by VAMC personnel who will be applying the labels to the respective devices. Generic labels do not require equipment and building identifiers.

iii) Arc flash labels shall be provided in the following manner and all labels shall be based on recommended overcurrent device settings.

(1) For each 15KV, 480V, 208V and 110V panelboard, one arc flash label shall be provided.

(2) For each motor control center, one arc flash label shall be provided.

(3) For each low voltage switchboard, one arc flash label shall be provided.

(4) For each switchgear, one flash label shall be provided.

(5) For each medium voltage switches one arc flash label shall be provided.

Effective Date: 03/15/2023 Revision: 01

(6) For each machine control panel, one arc flash label shall be provided.

(7) For each bus duct plug, one arc flash label shall be provided.

d) Protective Device Coordination Study:

i) Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device.

Plot the specific Time Current Characteristics (TCC) of each device in the electrical system as follows:

(1) Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).

(2) Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

ii) The following specific information shall also be shown on the coordination curves at each level of power distribution system:

(1) Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)

(2) Voltage and current ratio for curves.

(3) 3-phase and 1-phase ANSI damage points for each transformer.

(4) No-damage, melting, and clearing curves for fuses.

(5) Cable damage curves.

(6) Transformer inrush points.

(7) Maximum Short Circuit cutoff point.

(8) Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the preceding facing page for ease of reference.

(9) Provide explanation, analysis, and recommendation to achieve better coordination.

(10) The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

iii) Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:

(1) Device identification.

(2) Relay CT ratios, tap, time dial, and instantaneous pickup.

(3) Circuit breaker sensor rating, long-time, short-time, and instantaneous settings, and time bands.

(4) Fuse rating and type.

Effective Date: 03/15/2023 Revision: 01

(5) Ground fault pickup and time delay.

VI. DELIVERABLES

1) For 60%, 90% and Final Submissions, provide two hard copies and electronic copies (compact disc) of the Arc Flash Analysis (including data files) to the Stratton VAMC

a) Stratton VAMC Albany:

Attention: Laura Swieton 113 Holland Ave Albany, NY 12025

2) Provide two hardcopies and electronic copies of all drawings with each submittal (Full-size for site, primary one-line diagram and secondary one-line drawings as E1 size diagrams). Use the latest version of AutoCAD (compatible with the local VAMCs version). For the Final Study Submittal, the VAMC shall receive “live” CADD drawing files which can be manipulated and updated.

3) Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings. Each binder shall include a cover sheet including, but not limited to, the VAMC name, location (City and State) and date. In addition, an insert including this information shall be inserted into the “spine” of the binder.

4) Content Requirements for Each Submission:

a) 60% Submittal

i) Letter from local electric utility provider indicating the available fault current at the point of service.

ii) Executive Summary.

iii) Minutes of the Entrance Briefing with the Chief of Engineering/O&M Manager to include VHA Directive 1028 and Compliance Survey.

iv) Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only). The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

b) 90% Submittal

i) All content from 60% submittal.

ii) All comments from 60% submission with annotations and responses.

iii) All items identified in the Specific Scope, as a separate Tab or Section to include:

(1) One-Line Diagram

(2) Grounding Analysis

(3) Short Circuit Study

(4) Hazard-Risk Table

(5) Coordination Curves (In black)

Effective Date: 03/15/2023 Revision: 01

(6) Voltage Drop Calculations

iv) Completed analysis and calculations for the entire Primary and Secondary Distribution

v) Completed one-line diagrams. Each building at the Stratton VA Medical Center shall be identified on the diagrams.

c) Final Submittal

i) A completed Report, including all corrected data from the 60% and 90% submittals and the coordination curves shall be printed in color.

ii) All comments from the 60% and 90% submissions with annotations and responses.

iii) Electronic copy (CD) of the entire report including all SKM data, AutoCAD, Word, Excel files and

PDF.

iv) Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table.

v) Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

5) The contractor shall provide the Stratton VAMC a licensed copy of the same software used by the contractor to produce the report (one user station), a five year software update & support contract and on-site training for eight (8) facility personnel. A copy of the software model and data files used to develop the study shall be turned over to the VAMC for the facility’s use and modification for future facility work (e.g. creation of updated arc flash hazard warning labels).

VII. SCHEDULE

1) Site survey work shall begin immediately and be coordinated with the VAMC after award of contract.

The Final Report shall be completed, submitted and approved within 147 calendar days after the Notice to Proceed.

Item Calendar Days Cumulative Days 60% Submittal 45 45 Government Review 21 66 90% Submittal 30 96 Government Review 21 117 Final Submittal 30 147

VIII. Other Related Services (Not Included in the Scope of Work) Any services not expressly stated in the statement of work are not authorized. Additional services deemed vital to the continued functioning of the systems or performance of the work herein may be added only after written modification from the contracting officer, unless they are inclusive to the requested services.

No other person, including the COR or other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

Effective Date: 03/15/2023 Revision: 01

The purchase order period of performance is estimated to be 09/11/2023 through 09/10/2024, excluding Federal Holidays and weekends.

Place of Performance

Address: 113 Holland Ave Albany, NY Postal Code: 12208-3410 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (MAR 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or http://acquisition.gov/comp/far/index.html

Effective Date: 03/15/2023 Revision: 01

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number 36C24223Q1114;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, UEI, DUNs, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

Effective Date: 03/15/2023 Revision: 01 alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

Effective Date: 03/15/2023 Revision: 01

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

Questions: Request for Information (RFI)/questions shall be submitted in writing via email to Mariangie Rivera at Mariangie.Rivera@va.gov. Telephonic questions will not be accepted. Request for Information/Questions will not be accepted after August 23, 2023, 10:00 AM EST. Questions will be answered in an amendment to the solicitation.

Submission Instructions: Technical packages (proposals) must be received not later than September 01, 2023, 10:00 AM EST. The government will only accept electronic submissions via email. Send all http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/

Effective Date: 03/15/2023 Revision: 01 quotations to Mariangie.Rivera@va.gov. The email subject line must identify Solicitation 36C24223Q1114. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions shall include:

a. Completed acknowledgement of amendments sections (if applicable).

b. A technical submission to describe the offeror’s capability and experience in delivering the services in the Statement of Work via 52.212-2 Evaluation of Commercial Items section Factor 1- Specific Scope of Work, Factor 2 - professional qualifications, registered professional electrical engineer, resumes for all key personnel, specialized experience, Factor 3- Technical Experience, and Factor 4 – Schedule

c. Past performance information via 52.212-2 Evaluation section.

d. Completed Section Price/Cost Schedule.

e. Completed 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (attached)

f. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

(End of Provision)

2. 52.212-2 Evaluation-Commercial Items (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a Firm-Fixed-Price (FFP) purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. The Contractor must demonstrate in their technical capability the understanding of this requirement needs by providing actual arc flash hazard analysis. The Contractor must provide one redacted package and one not redacted.

Factor 1: Specific Scope of Work The quoter will be evaluated on how well their technical capability statement demonstrates how the vendor will meet the needs of the requirement’s specific scope of work detailed in the SOW.

Factor 2: Professional Qualifications

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i. As stated in the SOW; the Contractor will provide proof of supervision and approval of a Registered Professional Electrical Engineer.

ii. Provide resumes for all key personnel required to complete the services indicated in this solicitation. Professional disciplines are required to be licensed, registered, or certified by a US state, New York, or a US territory.

iii. Specialized experience of personnel proposed for assignment to the contract and their record of working together as a team. Provide specialized experience and technical competence with healthcare related designs.

iv. Must follow VHA Directive 1028, NFPA-70E, 2015 Edition (Standard for Electrical Safety in the Workplace), Institute of Electrical and Electronics Engineers (IEEE) Standard 1584-2018 and IEEE 242-2001

Factor 3 – Technical Experience The quoter will be evaluated on how well the technical experience reflects that the offeror is a firm regularly engaged in performance of work of this scope and complexity. The offeror's experience will be evaluated on length of time as a firm engaged in this field and the proficiency in performance of the duties requested.

Factor 4 -Schedule

The quoter will be evaluated on how well their proposed schedule of service meets the needs of the requirement detailed in the SOW.

(2) Past Performance: The offeror’s proposal must include a summary description of at least three to five prior contracts/projects per team for projects completed within the last five (55) years with organizations with similar mission and functional domains, and of comparable size, complexity, and scope. These references must also include:

a. Contract/Order Number, brief description of the project, type of contract, amount of the contract

b. Contracting Officer’s Name and Phone Number, Government agency

c. Contracting Officer’s Representative Name and Phone Number

d. The Offeror must indicate whether they were the prime contractor, sub-contractor or other teaming arrangement. Prime shall indicate which aspect they are directly responsible for of this requirement.

e. The Offeror is required to provide references for the above projects. In the event the company itself does not have relevant past performance; references may be submitted on contracts performed by the Key Personnel of the company. The VA reserves the right to contact all the references that the Offeror lists.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices (if applicable).

Effective Date: 03/15/2023 Revision: 01

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the SOW, combined synopsis/solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with the Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the Contractor’s record of past performance. The Contractor can provide the following as acceptable past performance: Listing work of similar scope as indicated in section b. of 52.212-2 Evaluation-Commercial Items, Customer surveys, CPARS, and past performance questionnaire replies.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial

Services” (DEC 2022) www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.”

If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

(DEC 2022)

https://www.sam.gov/portal

Effective Date: 03/15/2023 Revision: 01

Addendum to FAR 52.212-4 – Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 852.203-70 Commercial Advertising (MAY 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) (End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders

– Commercial Products and Commercial Services” (JUN 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[Indicate which FAR clauses listed in FAR 52.212-5 will be applicable, e.g., subparagraph (b)(1), etc.]

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023) 52.222-3, Convict Labor (JUN 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer - System for Award 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

All quotes must be sent to the NCO 2 Mariangie Rivera at Mariagnie.Rivera@va.gov

This procurement is 100% SDVOSBs set-aside, a combined synopsis/solicitation for Arc Flash Study Services at Samuel S. Stratton VAMC Albany, NY as defined herein. The government intends to award a

Effective Date: 03/15/2023 Revision: 01 contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09/01/2023 by 10:00 am eastern at Mariangie.Rivera@va.gov.

Telephonic communication will not be accepted, all and any matter regarding this combined synopsis/solicitation must be sent by email to Mariangie.Rivera@va.gov.

Any questions regarding this procurement must be received no later than August 23, 2023, 10:00 am

EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Mariangie Rivera Contracting Officer, 518-626-6246, and Mariangie.Rivera@va.gov.

mailto:Mariangie.Rivera@va.gov