Arbutus-Catonsville Specs Uniformed Guard- 3 month small procurement.pdf

FINAL– April 17, 2020

SECTION C – SPECIFICATION

Maryland Department of General Services

Arbutus/Catonsville District Court

Unarmed Uniformed Guard Service

ITB# BPM019482

SBR Procurement with 5% Minority Business Enterprise Goal

1. BACKGROUND:

This Uniformed Guard Contract pertains to the Arbutus/Catonsville District Court

Building, which is managed under the authority of the Department of General Services, Facilities Operations an agency of the State of Maryland:

Arbutus/Catonsville District Court Multi-Service Center

900 Walker Avenue

Catonsville, MD 21228

2. SCOPE OF WORK:

The contractor shall develop a security management plan and furnish all labor, supplies and uniforms necessary to provide the uniformed guard service to the

Arbutus/Catonsville District Court Building, Baltimore County District Court Facilities, in strict conformance with the methods and conditions herein specified.

3. TERM OF CONTRACT:

The contract shall be for a period of three (3) years and beginning 2400 hours July 1, 2020 through 2359 hours September 30, 2020.

4. PRE BID CONFERENCE:

Each bidder is encouraged to attend the scheduled pre bid conference, although it is not mandatory (See Section A, Paragraph 7). The pre bid conference is scheduled for May

12, 2020 at 10:00 a.m. at the Arbutus/Catonsville District Court Building, 900

Walker Avenue Catonsville, Maryland 21228. Bidders are instructed to meet in the main lobby then we will proceed to a Conference Room. FACE MASKS ARE

REQUIRED TO BE WORN AT ALL TIMES. At the scheduled pre bid conference each bidder will be permitted to examine the building, familiarize himself/herself with the full nature and extent of the work and obtain answers to questions about or clarifications of the contract. It is the sole responsibility of the Contractor to familiarize himself/herself fully with the building and the contents of these specifications. Failure to do so does not relieve the successful bidder from his obligations to comply with all aspects of this Bid package for the amount he/she specifies as his/her bid. As part of a responsibility determination, bidders may be required to schedule a site visit with the contact person identified on the ITB to inspect specific conditions at the facility in detail to ascertain that their bid price represents the scope of work identified in the bid document. For more site visit information, contact Delbert Stallings at (410)

455-7820.

5. QUALIFICATIONS DETERMINING RESPONSIBILITY OF BIDDERS:

5.1 All bidders must be security guard agencies licensed by the State of Maryland.

5.2 Prior to submitting a bid for the work covered by the specifications, the bidder shall have no less than three (3) years experience in providing the services of the type and size required by the specifications. The experience must have been within the past five (5) years. The experience of officials gained prior to the formation of a corporation or other business entity can be considered when evaluating responsibility.

References substantiating these qualifications must be submitted with the bid documents and formatted as Described under Section A – Terms and Conditions –

General Information #24-Qualifications and References. With each reference, list details on the amount of Guards and coverage provided (24 hour, 8 hour, etc.) and a current working phone number for contact.

5.3 The three (3) complete and consecutive years required in 5.2 above must have been immediately prior to bidding this contract.

5.4 The contractor must provide to the State prior to or with the bid evidence of these qualifications as follows:

5.4.1 A copy of the State of Maryland Security Guard License;

5.4.2 Listing of companies or organizations which your company provided guard service over the preceding three (3) years including the length of time the service was provided and the size of the guard force provided;

format as required under Section A – Terms and Conditions – General

Information #24-Qualifications and References .

5.4.3 The type of background investigation conducted prior to hiring of guards to include a Listing of all records and areas of investigation.

Failure to provide any of the above information or documentation may result in your bid being determined non-responsible.

6. SECURITY MANAGEMENT PLAN:

The contractor shall prepare a security plan for the facility to implement the written instructions provided to the contractor by the DGS Regional Manager/Designee as follows, which shall comply with established security procedures and practices and shall conform to all legal restrictions. This plan will address the total security needs of the facility including, but not limited to the following:

6.1 Recommended post assignments.

6.2 Recommended post instructions for all posts and all shifts.

6.3 Recommended courses of action to deter pilferage, theft, or vandalism.

6.4 Recommended procedures for emergency notifications.

6.5 This plan shall be submitted to the DGS Regional Manager/Designee for review no later than (30) days prior to start of contract.

7. CONTRACTOR’S ORGANIZATION AND CHAIN OF COMMAND:

7.1 Five working days following the award of this contract, the contractor shall submit an organizational chart to the DGS Regional Manager/Designee. The chart shall clearly identify each position in the contractor’s organization, beginning with the highest local position in his/her chain of command and list in descending order his/her subordinate positions that will, or may manage or supervise the contractor employees during the term of this contract.

7.2 For each position given a telephone number where the DGS Regional

Manager/Designee may reach that person during normal working hours and at least one telephone number where the contractor or his/her representative can be reached on a seven (7) day a week, twenty four (24) hour a day basis.

7.3 The organizational chart shall be maintained current at all times and during the full term of this contract, and should a change occur during this contract period, the contractor shall notify the State in writing, specifying any changes.

8. NUMBER OF GUARDS AND GUARD SCHEDULES:

The number of uniformed guards and schedule of service shall be as follows:

Standard schedule, Monday through Friday, except holidays:

Watch - 1: 8:00 A.M. - 4:00 P.M. on site supervisor, (8) hours.

Watch - 2: 4:00 P.M. - 12:00 P.M. 1 guard, (8) hours.

Watch - 3: 12:00 P.M. - 8:00 A.M. 1 guard (8) hours.

Saturdays, Sundays and State Holidays

Watch - 4: 8:00 A.M. - 4:00 P.M. 1 guard, (8) hours.

Watch - 5: 4:00 P.M. - 12:00 P.M. 1 guard, (8) hours.

Watch - 6: 12:00 P.M. - 8:00 A.M. 1 guard, (8) hours.

8.1 All Guard watches are paid lunch watches.

8.2 A Contractor provided cell phone and charger with adequate signal for inside the building use shall be provided to the security office for guard use to contact the Security company offices.

8.3 Current shift schedules shall be provided prior to implementation to the

DGS Regional Manager/designee from the contractor home office.

8.4 Contractor office supplies shall be provided in adequate quantity that the on site- guard supervisor (7a-3p) does not become out of stock.

Note: The hours and schedule listed will be used for evaluation purposes only.

Award will be for the actual hours and schedule based on fund availability.

9. STANDARDS AND QUALIFICATIONS OF GUARDS:

The following minimum standards shall apply to all guards assigned to this State facility.

9.1 High school graduate or equivalent.

9.2 The ability to speak and write English in a clear and concise manner.

9.3 No record of criminal convictions.

9.4 In good general health without physical defects.

9.5 Able to stand or walk for an entire shift.

9.6 Climb stairs or ladders.

9.7 Able to lift or carry objects weighing up to 50 pounds.

9.8 Able to run.

9.9 Capable of self defense.

9.10 Cleared through a background investigation conducted by the Maryland State

Police. Signed Waivers, and/or releases necessary for the contractor to legally provide this information are the Responsibility of the contractor. The background investigation shall indicate any criminal Violations and dispositions and written verifications of education and reference checks of past Employers.

9.11 Complete and successfully clear an AUTHORIZATION for ACCESS to

RECORDS as specified in Attachment #1 – “Authorization for Access to

Records” for staff who may be assigned to the facility. AAR’s to be submitted to the DGS Regional Manager/Designee.

9.12 Failure to comply with these standards without written consent will result in deductions from Payment under this contract through non-payment for all hours worked by guards who do not meet the above standards.

10. TRAINING:

10.1 This section of the contract shall take effect twenty (20) business days prior to the actual placement of guards within the facility. During this twenty (20) day period, the contractor is to train guards assigned to this contract. Guards shall not be assigned to these facilities who have not received the training called for in this section.

10.2 The contractor shall certify and submit to the State written evidence that all of the guards to be assigned to this facility have been trained in the following subjects and have demonstrated a thorough understanding of the training received. This training shall be accomplished with each Contract whether the contractor is a new or renewed contractor

Duties, General Orders and Post Instructions ............................ - 2hrs.

Preparation of Reports & Forms ................................................ - 2hrs.

Communication Procedures & Equipment ................................ - 1hr

First Aid ................................................................................... - 2hrs.

Uniforms & Appearance ........................................................... - 1hr

10.3 Each guard assigned to this facility will be required to have (16) hours of on site training in addition to the (8) hours required by the contractor.

11. ON SITE SUPERVISOR:

The Contractor must provide the 8:00 A.M. - 4:00 P.M. shift with an on-site uniformed supervisor with three (3) years previous security guard supervisor experience who will be responsible for the security plan and all guards assigned to the facility. The on-site supervisor and all guards shall be American Red Cross CPR and / or First Aid certified or shall attain such certification within ninety day’s of contract award.

Paragraph’s 11 through 18 inclusive of the contract shall be provided to the site security staff.

12. GUARD RELIEF AND LENGTH OF TOUR:

12.1 All guards shall report for duty at a time sufficient to effect proper turnover and begin their shift at the time specified and shall remain on duty until properly relieved. Nothing in this contract shall authorize the guard to leave their post.

Guards shall be in complete uniform for the season and remain so throughout the shift.

12.2 It is understood by both parties that personnel performing guard duties must be mentally and physically alert at all times. No guards shall be assigned to perform guard duty under this contract who have worked in excess of 16 hours per 24 hour working day, except in the case of Extreme emergency and only with prior approval of the DGS Regional Manager/Designee.

12.3 Guards who are not able to work their regularly scheduled shift must call in four

(4) hours before the shift to the Security Supervisor to Notify the Supervisor of their inability to work the shift. Guard personnel who do not call in or do not appear at the appropriate time to work their shift shall be dismissed from employment at the facility adjunct to this contract.

13. GUARD DUTIES:

13.1 Guard the premises against fire, theft, pilferage, malicious injury, damage and destruction in accordance with the facility’s security plan.

13.2 Make hourly building rounds inside and outside including exterior doors verified shut/locked.

13.3 Maintain an after-hours log permitting only authorized persons to enter after regular building hours.

13.4 Report in writing any unusual occurrences which happen during the course of their tour of duty.

13.5 Open building areas for janitorial personnel, check area after cleaning and re-secure area.

13.6 Inspect bags, packages, boxes and parcels after hours to prevent theft.

13.7 Control parking in permit and restricted parking areas.

13.8 Direct individuals to agencies in the building.

13.9 Raise and lower the United States and Maryland flags as specified in the flag code

36 USC 10 or as directed.

13.10 Observe activities of individuals in the building to ensure that building rules and policies are observed by requesting compliance. Should an individual ignore the request for compliance, the guard is to immediately notify the DGS Regional

Manager/Designee.

13.11 Participate in scheduled fire drills.

13.12 Participate in scheduled disaster control drills.

13.13 Patrol the parking areas, to prevent theft and vandalism to vehicles, and other unlawful activity.

13.14 Adhere to proper notification procedures in the event of any unusual situation.

13.15 Make hourly calls to the Department of General Services, Annapolis Security office between the hours of 6:00 p.m. and 6:00 a.m. and as required.

13.16 Obtain information and complete a Department of General Services Incident

Report on all Incidents which occur during their shift.

13.17 In case of emergencies call 911 and notify General Services Management Office.

13.18 Responsible for contractor’s signing in and out of building and notifying

Department of General Services of contractor on site.

13.19 Allow only authorized personnel access in such areas as mechanical rooms, electrical rooms, telephone room, shipping and receiving, etc.

13.20 Metal Detectors: Guards will be required to operate metal detectors as deemed necessary by the DGS Regional Manager/Designee.

13.21 Monitor Surveillance Equipment.

14. GUARDS SHALL NOT:

14.1 Make any detention of individuals without the express approval of the Multi-

Service Center Manager/Designee.

14.2 Use force except to defend themselves or others when in immediate danger.

14.3 Make any verbal or written statement about the facility or any incident or circumstance without the express approval of the Multi-Service Center Manager/

Designee.

14.4 Engage in any unauthorized investigation or detective work .

14.5 Surrender building keys to any unauthorized individual without the express approval of the Multi-Service Center Manager/Designee.

14.6 Remove keys, supplies or equipment from the facility.

14.7 Make personal telephone calls except in case of extreme emergency.

14.8 Eat or drink, while on duty, except during breaks or specified lunch times; such exceptions will be confined to the guard office.

14.9 Smoke or chew tobacco in any area of the building.

14.10 Use the equipment of any State agency.

14.11 Confiscate any money inadvertently left on desks or tables.

14.12 Accept any mail/deliveries for agencies without prior approval from the DGS

Regional Manager/Designee

14.13 Allow any unauthorized individuals inside the building after normal business hours for any reason. Allowing unauthorized individuals inside the building after normal business hours shall result in immediate dismissal.

15. GUARD LOGS:

15.1 All guards shall sign in and out in the guard’s log which shall be furnished by the

Multi-Service Center Manager/Designee. At the beginning of each shift, the guard shall prepare the log by filling in the required information in the spaces provided.

15.2 All entries in the guard’s log shall be printed legibly. Any falsification of information written in the guard’s log is grounds for denying payment to the contractor for all shifts containing false entries.

16. GUARD’S UNIFORMS:

UNIFORMS SHALL BE PROVIDED TO SECURITY GUARDS IN ADVANCE

OF THE BEGINNING OF THE CONTRACT PERIOD AND SHALL BE

TAILORED TO FIT PRIOR TO ISSUE TO SECURITY GUARDS FOR WEAR.

All guards shall arrive early for duty completely uniformed to include:

16.1 Uniform hat with company patch or badge on.

16.2 Security company uniform shirt with company name and logo on shoulder

16.3 Uniform tie

16.4 Uniform trousers

16.5 Uniform shoes

16.6 Security Badge

16.7 Name tags

17. GUARD UNIFORM EXPENSE:

Maryland Annotated Code, Labor and Employment Article, Section 3-503, provide that employers pay for the cost, maintenance and upkeep of uniforms and cannot pass these costs onto employees. This provision applies to uniform bearing the logo, patch or any other special identifying features or is unique to the company.

18. GUARD’S APPEARANCE:

17.1 Hats must be worn at all times both indoors and outdoors.

17.2 Badges must be worn on the outer garment easily visible.

17.3 Name tags, similar to those used by the military or police departments, shall be worn and visible to the general public.

17.4 All guards shall have an acceptable hair cut, similar to police department standards.

17.5 Beards and mustaches will be permitted but they must be neatly trimmed to no more than 1".

17.6 Uniforms must fit properly and must be cleaned and pressed.

17.7 Shoes must be in good repair and be polished.

17.8 Uniforms shall be worn in a military manner.

17.9 All guards assigned shall wear identical uniforms.

17.10 Only stud-type earrings will be allowed to be worn by female guards. Large or dangle earrings are not allowed.

19. ARRESTS AND COMPLAINTS:

Guards shall make no arrest or detention without the express consent or written instructions of the DGS Regional Manager/Designee. Guards shall not sign a complaint on behalf of any State agency, and any request by local, State or Federal government authorities to sign a complaint, must be referred to the DGS Regional Manager/Designee.

20. LINES OF RESPONSIBILITY:

It has been determined that the best interests of the State cannot be served by having one company furnishing both janitorial and uniformed guard services at the same Multi-

Service Center. In order to establish clear lines of responsibility, it is required that the aforementioned services be provided by separate contractors. Therefore, the State reserves the right to make a determination that a bidder under this uniformed guard service solicitation is not responsible in the event the bidder (or its affiliate or subsidiary) is or will be providing janitorial services at any of the facilities covered by this solicitation during the terms of the contract to be entered into as a result of this solicitation.

21. THE STATE AGREES:

21.1 To provide written instructions specifying the days and hours of the week uniformed guard service is to be provided, tours of duty required, duties to be performed by each guard and location of guard posts; this information will be prepared by the DGS Regional Manager/Designee and furnished to the successful bidder after the award of the contract. The DGS Regional Manager/Designee

- 11 -may make changes in any of these instructions at any time. Except where time and circumstances dictate, 48 hour notice of these changes will be furnished to the contractor.

21.2 That all persons performing work under this contract shall, at all times, be recognized as Contract Guard Service employees under the control of the contractor. However, the contractor, his/her agents and employees shall, in the performance of services, comply with written or verbal instructions received from the Multi-Service Center Superintendent, DGS Regional Manager, or DGS

Maintenance Supervisor.

21.3 Not to solicit the contractor employees for hire. However, it cannot accept responsibility for the Equal Employment Opportunity Program of the Department of Personnel which provides equal Job consideration and certification to all job applicants.

22. STATE’S RIGHT TO REJECT OR REMOVE GUARDS:

22.1 The contractor agrees that upon request of the Multi-Service Center Manager/

Designee, they will immediately remove any of their employees who, in the opinion of the DGS Regional Manager/Designee, are undesirable to perform guard service under this contract.

22.2 Automatic rejection: The contractor is advised that it takes approximately seven

(7) to (10) ten working days to clear an applicant for this position. Any applicant who has not been cleared through a background check before assignment here will be automatically rejected from service at this center, and the contractor held

100% accountable for this employees behavior while on duty at this facility.

23. REPLACEMENT OF GUARDS:

The successful bidder must be able to furnish qualified replacements and/or extra guards within one (1) hour of notification of the need for replacement or extra guards. Qualified replacements and/or extra guards shall be thoroughly familiar with the duties and responsibilities of guards at this center, or must be instructed by the contractor’s supervisor to insure that the guard is thoroughly familiar with all duties and responsibilities of that assignment. The supervisor must remain at the center to supervise the new guard’s activities for no less than one (1) hour after the end of such training to insure the new guard is able to fully perform the full range of duties in a professional manner.

24. WORK WEEK DEFINED:

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For purposes of this agreement, the work week shall commence with shifts beginning at

12:01 a.m. on Sunday and end the next following Saturday at 12:00 midnight.

25. GUARD ASSIGNMENT:

25.1 The contractor shall provide the number of uniformed guards requested by the

DGS Regional Manager/Designee.

25.2 Individual guards must be assigned on a permanent basis to the same shift each day and may not be transferred to any other location or changed without the consent of the DGS Regional Manager/Designee.

26. LIVING WAGE REQUIREMENTS:

A solicitation for services under a State contract valued at $100,000 or more may be subject to Title 18, State Finance and Procurement (SFP) Article, Annotated Code of

Maryland. Additional information regarding the State’s wage requirement is contained in this solicitation (see Attachment A-2 entitled Living Wage Requirements for Service

Contracts). If the Bidder fails to submit and complete the required documentation under

State law, the State may determine a Bidder to be not responsible.

Contractors and Subcontractors subject to the Living Wage Law shall pay each covered employee at least $11.30 per hour, if State contract services valued at 50% or more of the total value of the contract are performed in the Tier 1 Area. If State contract services valued at 50% or more of the total value are performed in the Tier 2 Area, a Bidder shall pay each covered employee at least $8.50 per hour. The specific Living Wage rate is determined by whether a majority of services take place in a Tier 1 Area or Tier 2 Area of the State. The Tier 1 Area includes Montgomery, Prince George’s, Howard, Anne

Arundel, and Baltimore Counties, and Baltimore City. The Tier 2 Area includes any county in the State not included in the Tier 1 Area. In the event that the employees who perform the services are not located in the State, the head of the unit responsible for a

State contract pursuant to §18-102 (d) shall assign the tier based upon where the recipients of the services are located.

The contract resulting from this solicitation has been deemed to be a Tier 2 contract.

Security Guard prevailing wage for the Washington County area shall be paid to employees under this contract.

27. PENALTY FOR FAILURE TO PROVIDE GUARDS:

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If the DGS Regional Manager/Designee finds it necessary to assign State personnel to provide security of any amount of time for which the Contractor is responsible under this contract, the State of Maryland reserves the right to refuse payment for the period of time that the contractor failed to provide service, and to hold the contractor liable for any wages paid to State personnel to perform security duties normally performed by the contractor.

28. SELECTION OF GUARD PERSONNEL:

The DGS Regional Manager/Designee must interview each individual guard performing a service at this center prior to their assignment. The above authority may refuse assignment to any individual who in his/her opinion does not meet the standards of the

Department of General Services, or the experience or qualification desired by the State.

The individual being interviewed by the on-site authority shall be accompanied by a representative of the contractor who shall have prepared in advance of the interview:

28.1 A signed “authorization to access of records” form (Attachment #1).

28.2 The person’s completed application.

28.3 A copy of certification of the education requirements.

28.4 Reference check of past employers.

28.5 The applicant must pass the background check and meet the standards of the

Department of General Services.

29. CONTRACTOR’S INSURANCE:

29.1 The Contractor must furnish and keep in effect during the term of this contract the following:

a. General liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate, including but not limited to Personal Injury liability coverage. This insurance must cover the risks of false arrest, false imprisonment, malicious prosecution, defamation of character, libel, slander or other torturous conduct caused by any acts of the Contractor’s employees.

b. Such Workmen's Compensation Insurance as is required by the Laws of the State of Maryland.

29.2 Unless the Procurement Officer otherwise agrees and before the Contractor begins work, the Contractor must submit any required certificates of insurance to the

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Procurement Officer for review and approval. These certificates shall be held by the Procurement Officer for the duration of the contract. The State shall have the absolute right to terminate the contract if any insurance policy is canceled at any time for any reason and a new policy is not obtained by the Contractor and approved by the Procurement Officer. Unless the Procurement Officer otherwise agrees, the new policy must be effective as of the previous policy’s date of cancellation.

29.3 FIDELITY BOND - Contractor's employees must be bonded by a company approved by the Maryland Insurance Commissioner to issue such bonds in

Maryland. The bond or bonds shall protect the State against loss by the theft of money or other property from the premises to which the State or others may sustain as a result of any fraudulent or dishonest act of Contractor's employee, acting alone or in collusion with others, during the term of this contract. Said bond or bonds shall have a limit at least $2,500 per occurrence, per employee.

Contractor must deliver said bond or bonds to the State not later than time of award.

30. HOURLY RATES:

The hourly rates submitted as the base price to the Bid shall be for non-overtime work regardless of the day of the week, or the hour of the day the work is performed. The

State shall not be responsible to pay overtime rates made necessary due to the contractor’s failure to provide guards at non-overtime rates. Overtime which is the responsibility of the State must be approved by the Multi-Service Center

Superintendent/Designee in advance. These rates will be used in computing additions to, or deductions from the monthly payment to the contractor for changes to the specified duties and services, for extra work required by the State or for penalties imposed on the

Contractor as indicated elsewhere in the specifications. Each hourly rate shall include direct wages, all indirect expenses, materials, and supplies normally used, use of any equipment and the Contractor’s overhead and profit.

30.1 It shall be the contractor’s responsibility to pay any shift differential for a substitute guard if a situation develops where a higher paid guard stands a watch for a lower paid guard.

31. PAYMENT TO THE CONTRACTOR:

31.1 The contractor shall submit an invoice for payment at the end of the calendar month he/she has provided the service called for by this specification. The invoice shall be in triplicate with the contractor’s Federal Identification or Social

Security Number printed or typewritten on the face.

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31.2 Each invoice submitted shall clearly identify the month for which payment is due under this invoice period in a conspicuous place on the face of the invoice and the payment called for shall not exceed (1/36) of the total sum of the bid.

31.3 The DGS Regional Manager and/or Accounts Payable shall not be responsible for any invoice submitted prior to the last day each month as called for in 31.1 above, or after the 15th of the following month for which the service was rendered.

31.4 To avoid mailing problems please address all invoices to the following:

Department of General Services

Accounts Payable, 301 W. Preston Street, Room 1309

Baltimore, Maryland 21201

31.5 Upon the occurrence of any of the acts or omissions listed below, or elsewhere in the specifications, there shall be an adjustment of the contract guard service charges to fairly reflect the reduced value of its services.

31.5.1 Failure to properly train guards in advance of assignment to duties.

31.5.2 Failure to maintain complete records, reports and logs of events occurring on each assigned post for each tour of duty;

31.5.3 Falsification of any entries in the guard log by the contractor’s personnel;

31.5.4 Improper or incomplete dress of guard;

31.5.5 Failure of conducting a proper background investigation of all guards assigned to the center, including educational requirement;

31.5.6 The State having to utilize state personnel to provide security when the contractor fails to do so under the provisions of this contract;

31.5.7 The contractor fails to adequately train extra or replacement guards as specified by the specifications.

31.5.8 Guard asleep on post.

Note: Payment will be made based on actual hours worked at the contractual hourly billing rate.

32. STATE’S RIGHTS:

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Nothing in these conditions shall be deemed to limit the State’s right or remedies in the event the State’s actual damage exceeds the amount withheld from billing. The State’s failure, at any time, to require performance of the provisions shall in no way affect the

State’s rights to enforce it for subsequent occurrences.

33. STATE HOLIDAYS:

The building shall be serviced according to the weekend schedule for the following

Holidays:

New Year’s Day Columbus Day

Martin Luther King Day Veteran’s Day

Presidents’ Day Thanksgiving Day

Memorial Day Day after Thanksgiving

Independence Day Christmas Day

Labor Day

And all other additional days authorized by the Governor, plus official general election holidays.

35. SMALL AND MINORITY BUSINESS:

The Maryland State Department of General Services adheres to the State of Maryland small and minority business policies. Minority Business Enterprise vendors are encouraged to respond to this solicitation as the prime contractor and Minority Business

Enterprise vendors shall be represented, in subcontract with a 5% MBE participation goal in the total bid price of this solicitation.

36. MBE Forms: DGS-MBE-01-A and DGS-MBE-03-C (submitted with Bid)

36.1 These documents must be submitted with the bid (MBE forms DGS-MBE-01-A and DGS-MBE-03-C). Please attach these documents with the online bid response.

36.2 If the bidder fails to submit these forms with the bid (online, as required, the

Procurement Officer shall deem the bid non-responsive or shall determine that the offer is not reasonably susceptible of being selected for award.

37. HIRING AGREEMENT:

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By submitting a bid or proposal in response to this solicitation, the bidder/offeror agrees to execute and comply with the enclosed Maryland Department of Human Resources

(DHR) Hiring Agreement. The Hiring Agreement is to be executed by the Bidder/Offeror and delivered to the procurement officer within ten days following receipt of Notice by the Bidder/Offeror that it is being recommended for contract award. The Hiring

Agreement will become effective concurrently with the award of the contract.

The Hiring Agreement provides that the contractor and DHR will work cooperatively to promote hiring by the contractor of qualified Maryland Temporary Cash Assistance customers to fill job openings resulting from this procurement, in accordance with 13-

224, State Finance and Procurement Article.

38. ELECTRONIC FUNDS TRANSFER (EFT):

(Pursuant to: Section 7-227.1, State Finance and Procurement Article, Maryland Code;

COMAR 25.03.02.02.) Every solicitation for a contract expected to exceed $200,000 that requires Board of Public Works approval must include the following clause:

By submitting a response to this solicitation, the Bidder/Offeror agrees to accept payments by electronic funds transfer unless the State Comptroller’s Office grants an exemption. The selected Bidder/Offeror shall register using the attached form COT/GAD

X-10 Vendor Electronic Funds (EFT) Registration Request Form. Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reason for the exemption.

For details, see Section B, paragraph 39 - Payment of State Obligations.

39. BASE BID:

If the bidder fails to bid on all the lines in eMarylandMarketplace, the Procurement

Officer shall deem the bid non-responsive.

The Base Bid shall be the total of eMarylandMarketplace Line 001 + eMarylandMarketplace Line 002 which shall be the total three (3) month price for providing unarmed uniformed guard services as detailed in these specifications and shall be calculated as follows:

$_________________ X 1,680 = __________________________

Hourly Billing Rate Estimated Hours eMarylandMarketplace Line 001 for guard (3 months)

$_________________ X 528 = __________________________

Hourly Billing Rate Estimated Hours eMarylandMarketplace Line 002 for supervisor (3 months)

- 18 -eMarylandMarketplace Line 001 eMarylandMarketplace Line 002 Base Bid

The estimated hours listed are for evaluation purposes only and may be revised based on fund availability.

40. BASIS OF AWARD:

The Contract will be awarded to the responsive and responsible bidder who submits the lowest base bid, for the total three (3) month duration.

The State reserves the right to make adjustments to the estimated hours and schedule prior to award based on fund availability.