Aquatic_Vegetation_Control.pdf

INVITATION TO BID

#25-HO-039

FOR

AQUATIC VEGETATION CONTROL

Bid 25-HO-039 Posted

Friday, February 14, 2025

Bids Due

Before 3:00 pm on March 14, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

B - Insurance Specifications for Contractors

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-HO-039

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid are to select a "Specialty Contractor" to furnish all materials, labor, tools, equipment, supervision and expertise to provide treatment of wetland mitigation areas and storm water systems monthly.

The successful contractor shall:

1. Complete all services in house. The use of subcontractors will not be allowed unless approved in writing by the district’s project coordinator.

2. Respond to a request for service within 48-hours. Failure to respond within the specified time without reasonable cause could result in the contractor being declared in breach of contract.

LICENSURE

A “Contractor,” is defined by the State of Florida Department of Business and Professional Regulation;

Division of Professions Construction Industry Licensing Board. Definitions including the occupation codes and class codes, where applicable are described on the Web site for the State of Florida Department of Business and Professional Regulation Division of Professions, Construction Industry Licensing Board.

For this contract the following licensure is required:

• "Specialty Contractor" with the license of "SCC"

• State of Florida “Qualified Business License”

• Florida Department of Agriculture and Consumer Services of Aquatic and Natural Area Weed

Management License

• Per the Florida Administrative Code Chapter 5E-9 (FAC) - LICENSED PESTICIDE APPLICATORS

AND DEALERS; 5E-9.021 Categories of Licensure for Pesticide Applicators, Category 5A – Aquatic

Pest Control, 5E-

9.024 Category Certification Standards, 5E-9.026 Procedures for Pesticide Applicator Certification, Licensure, and License Renewal.

Material Safety Data Sheets (MSDS's) and Product Literature Sheets--Bidder's should furnish SDS for all non-toxic herbicides/chemicals to aquatic systems

PURCHASING CONTACT

Any questions regarding this bid should be posted in the Questions & Answers section in the District e-

Procurement Portal, OpenGov at https://procurement.opengov.com/portal/PCSB.

The procurement contact for this solicitation is Hope Olda and can be reached at oldah@pcsb.org.

https://procurement.opengov.com/portal/PCSB

Bid# 25-HO-039

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on 04/22/2025, and end 04/23/2026. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for two (2) additional one (1) -year periods.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-HO-039

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

PRE-BID CONFERENCE

A pre-bid conference will be held at Walter Pownall Service Center, 11111 S. Belcher Rd. Largo, FL

33773 on Wednesday, February 26, 2025 starting at 11:00 am. Attendance at this pre-bid conference is

MANDATORY in order for all potential Bidders to receive the benefit of answers to theirs and other’s technical questions first hand. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb. Please note that if you are late to this mandatory pre-bid conference you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the conference if you wish.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$75,000/year (estimated), excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This is an ALL or NONE bid. The entire contract shall be awarded to the lowest, responsive and responsible bidder.

Bid# 25-HO-039

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

http://fieldprintflorida.com/

Bid# 25-HO-039

A. enter an occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. If this bid requires that you work on our premises, an attachment titled: Insurance Specifications for Contractor/Suppliers will be included giving details.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All materials and/or equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All work performed by the Prime Contractor and/or Sub-Contractors shall be warranted to be free from defects in materials and workmanship for a period of not less than one (1) year from the date of final completion of the project including of all punch list items.

MAINTENANCE CONTRACTS

As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Bid# 25-HO-039

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Thanksgiving 2024: Schools: November 25 thru November 29, 2024

Administrative Offices: November 27 thru November 29, Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

February 14, 2025

Pre-Proposal Meeting (Mandatory): February 26, 2025, 11:00am

Walter Pownall Service Center, 11111 S.

Belcher Rd. Largo, FL 33773

Deadline to Additional Information or

Clarifications:

March 5, 2025, 3:00pm

Bid# 25-HO-039

Bids Due: March 14, 2025, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

3/14/2025 through 3/28/2025

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

04/05/2025

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

on or about April 15, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

April 22, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, March 5, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed

Bid# 25-HO-039 to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

Bid# 25-HO-039

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage mailto:brownangel@pcsb.org

Bid# 25-HO-039 information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

Bid# 25-HO-039

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

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BID SPECIFICATIONS

CONTRACTOR RESPONSIBILITIES

The Contractor shall:

1. Provide all supervision, labor, materials, tools and equipment to perform all work required by this bid.

2. Implement work plans and activities within seven (7) working days of approval by the district’s

Environmental Coordinator. Activities required to ensure that proper treatment of the wetland mitigation and storm water areas comply with the environmental permits included, but not limited to:

2.1. Planning all work activities including a review of permit documents, design plans and site photos and a walkthrough of the work site prior to beginning work.

2.2. Proper removal and disposal of nuisance/exotic species (undesirable species), dead or decaying plants and trash or debris. Removed material must be disposed of at an appropriate disposal site. Removal of undesirable species may be accomplished through physical removal, herbicide (chemical) treatment, or other means.

Removal must be done in a manner so as not to hinder the survival and growth of planted or naturally occurring desirable species. If chemicals (herbicides) are used, they must be non-toxic to aquatic systems and be properly applied in accordance with each manufacturer’s instructions. All applications must be performed by a registered aquatic applicator licensed in accordance with the applicable laws/regulations/ permits.

Removal and disposal of undesirable species, dead or decaying plants, and trash or debris must be completed prior to planting of desirable species.

Undesirable Species shall mean vegetation which is not conducive to or which inhibits or prevents the successful establishment of the desired vegetative community. Species classified as undesirable may include but are not limited to those plants listed in the current Florida Exotic Pest Plant Council’s List of

Invasive Species.

2.3. Removal of nuisance species from storm water systems including ditches. Removal shall be accomplished in a manner consistent with their operation.

2.4 Contractor must submit weekly report to project manager.

3. The Contractor shall be selective in herbicide application procedures (i.e. spot spraying, wiping, etc.) to ensure survivability of the planted and/or recruited vegetation deemed acceptable by the governing regulatory agencies. Hebraicizing shall be performed by a licensed applicator, or under the direct supervision of a licensed applicator.

4. Herbicides must be approved for use on rights-of-way and wetland areas.

5. Be liable for any damages to new or existing planted species.

6. The request to use herbicides shall include a Material Safety Data Sheet (MSDS) on the chemicals to be used, the intended location of use, and the method of application. The Contractor or Sub- contractor shall possess any and all licenses mandated by the State of Florida, Department of Agricultural and

Consumer Services concerning the use and/or application of herbicide. The MSDS and proof of those licenses shall be provided to the district representative prior to any application.

7. Comply with all local, state and federal regulations concerning the application of all herbicides.

Spraying shall be done at times when winds are low to avoid any chemical drift according to manufacturer’s recommendations.

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8. Be responsible for any damage to district property or adjoining public or private property as a result of chemical drift and/or chemical spill. Public notification placards shall be placed at all sites following herbicide applications.

9. Provide written documentation of compliance with OSHA Standard 1910.1200, Hazard

Communication Standard/Right-to-Know Law, including a copy of written Hazardous Communication

Plan to the School Board’s Environmental Coordinator.

10. Ensure that the presence of the undesirable species is contained at the five percent (5%) or less level.

Treatments shall be performed at the frequency necessary to ensure the specified levels of undesirable species.

11. Keep accurate records, including photographs and reports available on digital media, of each treatment and all other work. Data included in these records should include, but not be limited to, date or event, ambient weather conditions, techniques utilized, notable characteristics that could affect a site’s success criteria or operation (berm break, animal or human intrusion, erosion problems, etc.)

12. Maintain records, open to inspection and subject to examination, audit, and/or reproduction during normal working hours by the district’s authorized representative to permit evaluation and verification of any invoices, payments or claims submitted by the Contractor or any of its payees. These records shall include, but not be limited to: accounting records, written policies and procedures, subcontractor files

(including proposals of successful and unsuccessful bidders), original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements) and any other supporting evidence necessary to substantiate charges. They shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs.

13. Provide herbicide application technique utilized approved by School Board Coordinator. Wetlands may require application from within via boat.

a) For the purpose of such audits, inspections, examinations and evaluations, the district’s authorized representative shall have access to said records for the duration of work, and until three (3) years after the date of final payment by the district to the Contractor.

b) The district’s authorized representative shall have access to the Contractor’s facilities and all necessary records in order to conduct audits in compliance. The School Board’s authorized representative shall give the Contractor reasonable advance notice of intended inspections, examinations, and/or audits.

DISTRICT RESPONSIBILITIES

1. The district will furnish the following support and information to the Contractor for the performance of services:

a. General philosophies and guidelines of the district to be used in the fulfillment of this contract including: objectives, constraints, budgetary limitations and time constraints.

b. An environmental coordinator to manage the contract.

c. Copies of existing permits, site drawings maps and photos

d. Review and approval of all submittals to environmental agencies.

e. Approval and coordination of all contacts with environmental agencies.

f. Submittal of required reports to environmental agencies.

Bid# 25-HO-039

A list of sites to be treated has been provided (see List of Facilities) for bidding purposes. Sites may be added or deleted as necessary based on the terms and conditions of this bid.

REGULATORY COMPLIANCE

The Contractor shall be responsible for maintaining current knowledge of all applicable local, state, and federal rules and regulation, which govern the Contractor’s work. The Contractor shall also comply with all applicable governing specifications, regulations, documents, or controlling law of any governmental agency having jurisdiction over any part of work performed.

OWNERSHIP OF PROJECT DOCUMENTS

Upon completion or termination of this contract, all records, documents, tracings, plans, specifications, maps, evaluations, reports and other technical data, other than working papers, prepared or developed by the Contractor under this contract shall be delivered to and become the property of the district. The

Contractor may retain copies for its files and internal use at its own expense.

LIST OF FACILITIES

Locations Requiring Treatment Plans

(This list will also be used in the bid proposal for pricing for the entire district)

Location Size (acreage)

Administration 0.10

Anona Elementary 0.25

Azalea Middle 0.95

Bardmoor Elementary 0.39

Baypoint Elementary/Middle 1.92

Bayside High 1.47

Belcher Elementary 0.43

Belleair Elementary 0.60

Boca Ciega High 8.06

Brooker Creek Elementary 5.45

Clearwater High 1.22

Countryside High 2.74

Dunedin Elementary 1.59

Dunedin Highland Middle 2.49

East Lake High 2.53

Bid# 25-HO-039

Forest Lakes Elementary 2.46

Garrison-Jones Elementary 0.67

Gulfport Elementary 1.32

Gus Stavros Enterprise Village 0.47

Highland Lakes Elementary 1.55

High Point Elementary 0.57

Lake St George Elementary 5.68

Lakewood High 2.24

Largo High 1.36

Lealman Innovation Academy 1.77

McMullen-Booth Elementary 0.55

Meadowlawn Middle 3.39

New Heights Elementary 0.56

Nina Harris ESE Center 1.18

Northeast High 1.54

Northwest Elementary 0.54

Oldsmar Elementary 0.50

Osceola Fundamental High 1.83

Palm Harbor Middle 2.02

PTEC Clearwater Campus 2.33

Rawlings Elementary 1.79

Richard O Jacobson Tech High at Seminole 2.87

Richard L Sanders ESE Center 0.73

Ridgecrest Elementary 0.71

Safety Harbor Middle 0.42

Sawgrass Lake Elementary 1.64

Shore Acres Elementary 1.38

Bid# 25-HO-039

Sunset Hills Elementary 0.61

Sutherland Elementary 1.04

Tarpon Springs Fundamental Elementary 0.80

Tarpon Springs High 2.45

Thurgood Marshall Fundamental Middle 1.55

Tyrone Middle 1.38

Walter Pownall Service Center 6.83

TOTAL 86.93

ADDITIONAL INFORMATION

1. The estimated quantities listed by school location and acreage are for bidding purposes only. Actual quantities will be determined by need, permit requirements, and budget. Unit prices will be utilized with actual quantities for services rendered. Upon issuance of the notice of a purchase order for work, the

School Board Environmental Coordinator and Contractor will conduct a field meeting to evaluate the condition of all sites, determine the most appropriate methods for maintenance, and establish an initial maintenance schedule. Quarterly field meetings will be held to evaluate the progress of all sites and adjust the maintenance schedule and techniques, as needed.

2. Bidders are not required to visit all schools listed in the List of Facilities unless you determine that it is necessary in order for your company to formulate a bid price. Your unit price per acre will be the determining factor for the selection of the awarded Contractor.

The awarded Contractor will provide a treatment plan and cost proposal for the storm water system and wetland mitigation areas as follows for all schools.

1. Sign in at the facilities Main Office.

2. Contact the Head Plant Operator (HPO) to gain access to mitigation area.

3. Prepare and Submit on company letterhead a specific treatment plan and proposal based on existing site conditions. The treatment plan must be specific and include as a minimum:

a) A general description of the mitigation and/or storm water system areas (e.g., size, shape).

b) Photographs of existing conditions.

c) For wetland areas provide a listing of desirable and undesirable species observed and a recommended treatment plan for any undesirable species.

d) A recommended maintenance plan for the site to maintain permit conditions.

4. After completing the onsite inspection obtain the Head Plant Operator’s signature on the treatment plan document.

Bid# 25-HO-039

PRICING PROPOSAL

BASE BID DESCRIPTION

This is an ALL or NONE bid. The entire contract will be awarded to the lowest, responsive and responsible bidder. Bidder Due Diligence - The Bidder, having visited the proposed site of the project, familiarized themselves with the local conditions, nature and extent of the work, Bidding Requirements, Contract Documents, Drawings and Specifications, including all insurance requirements, as prepared does submit the following bid to furnish all labor, materials, tools, both consumable or not, equipment, rentals, rolling stock, transportation, freight, Federal, State, County, City or local Municipal taxes of any kind, permits, licenses and fees for fuel surcharges, environmental disposal, waste management or any other fees necessary to complete the work indicated by the above referenced project and documents shall be included in your bid.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Herbicide Application including Spot

Spraying (including Rodeo) This rate to include application from shore, boat, drone, etc.

1 Acre

Bid# 25-HO-039

BID PROPOSAL

CERTIFICATE OF INSURANCE*

Please upload your proof of insurance here, including evidence of workers compensation coverage.

*Response required

SUBCONTRACTOR INFORMATION*

Please list all subcontractors that you are planning on utilizing on this Project. For each individual or company listed please provide:

• Name of Subcontractor

• Work to be Performed or Goods to be Provided

• Contact Information for Named Person or Company (email and contact phone number)

*Response required

REFERENCES*

Indicate a listing of at least three (3) references that your company is or has provided similar goods or services for within the last three (3) years. For each entry please be sure to Include:

• Entity Receiving Service(s) or Good(s)

• Point of Contact Name of Individual at Entity

• Point of Contact Title

• Phone Number of Point of Contact Name

• Email Address of Point of Contact Contact Name

• Location of Service or Delivery of Goods with valid Physical Address

• Start and End Date of Service(s) or Delivery of Goods, include overall Length of continuous

Service or Frequency of Service within given timeframe

• Estimated Total Dollar Value of Service Between Start and End Dates

*Response required

BUSINESS AND KEY PERSONNEL RESUME(S)*

Please upload relevant experience information regarding your company and the key personnel to be assigned to this contract.

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Bid# 25-HO-039

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

PRODUCT INFORMATION

ILLUSTRATIONS, SPECIFICATIONS, CATALOGS*

Please upload any applicable product illustrations or specifications or catalog information here.

*Response required

WARRANTY INFORMATION*

Please upload any applicable warranty information for the products and/or services in your submittal.

*Response required

FORMS

Please review forms.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

STATEMENT OF PRINCIPAL PLACE OF BUSINESS*

http://www.uscis.gov/portal/site/uscis https://government-project.s3.us-west-2.amazonaws.com/94262/a15d7a22-238c-4287-9847-0da797c3a3ba_Human_Trafficking_Affidavit_for_Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KWVSSVMT%2F20250214%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250214T205209Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEA0aCXVzLXdlc3QtMiJGMEQCIHFkYDwFA74vSRtb8N1L5C0esv847j5t0gLfsQGYjOnlAiAZIDODgN4xlG1n1SCf9K7Gk4c%2Fbm76g1SsCQsdP%2B45VCqDBQg2EAIaDDg5MjM2NDY4NzY3MiIM%2BT5aGS6fi7dBonYpKuAEO%2ByALbFMtndmZQWlpVKr%2FlqSPr1dGEHC%2BMIssyz0EVrYUskswNDrnYZtpxYvMWuFLOiSPQqBxpNFmdPGI16y3zbBU%2FA0F3LCVdLvEg80d7hmwVpKs7s5a3Y9TygR7wzkHDbJSmbwW1QUlt%2F%2BbaMF8Gu5Ns5X%2BSO7X%2FoxaHhE4oeST02Uwty81IpCzH%2Bqa4E6DgDaT1F0gs1%2Bta5BGKXZjbzyASP89JD7XbPfCatCdG33ELEF10ANJc6%2BKSMWn9VSOA7X9U6PJnGF0qd0cdkahz8GmOt8SUuNZLoLmb3vyF86pNEJfWDDPEG0FiCELNhLnNya8jetwr25cHymmf9r%2BS5rCOqFrjC8uxfrWt0znA10hTyYwF4ixSkV4YdWFX%2FJUHrr6FTdTIanbBzLNXETJyx9tu25e9ZCvr2TsSgbAlvySx7jI3ZNbru5vINKkPB1F2X%2BouxVU6Dd2uUmr6FR1Ga9eKLaJTKrVVaxng2odVQ399Ql%2FMk5bB9d%2F25R3Kx29pCVEQOtRJtBo%2FTYMcY3w8gALHhJIElSrz9OTjej8ARuCUa%2Bk9TDGgs2uveWSrMUjHkHKKATlO%2BU5x4xbUduiTFaSSHc1GJpY%2BXM%2BxvayfPnt8ZB1w87%2FOQRK8RH7PNIFrp%2Fa4SO72AFMBfh2cnOGhgUcNpmrYuxSMIBzwwo2BrF38pkmearKLWYBF7kBh%2FXOPiloDADHQ76xuhSoD%2BFgo%2FPAmZdn2MFBzSjAvB2YudugTfLdrZXrrnqug8HyrUFm3k2VMQRbt9pH1jqzPcveZumvDnD7t3yqNDpddYgmR8w4ta%2BvQY6nAFhRc2NfZGGqHlKtsbeST7Fenod4z%2Br7dDBi05opWiz%2BR5GmZkbkSglu0aWZprRZOc0cMimHp5n%2BuYtEoJUN7k9KHHXCCTRsu3TDHUsC9PWr%2BveZjfdqur627DhGFqpi0BZMTgNMiyYM6hy39SEvpaSrRxNFZUFSyT8ybHxT7tE74VS3tP1jN7WTQhXkOuzGnbkHsoQKwqPciwGpFU%3D&X-Amz-Signature=fc2d660121aca07c93cd639cdc4aaf2ab47d6fb99c14f00fca48d67dcfb51c6d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Human_Trafficking_Affidavit_for_Contractors.pdf%22&x-id=GetObject

Bid# 25-HO-039

Please download the below documents, complete, and upload.

Please note that this form requires signature from an attorney in order to be considered complete.

• Statement_of_Principal_Plac...

*Response required

BID SECURITY INSTRUCTIONS*

Please download the below documents.

Submit proof of your bid security here. This may be a scan of a completed bid bond and associated pages, or proof of delivery of an alternative form of bid security to the proper district location. If not applicable to your bid, simply upload the instructions provided here and note why requirements do not apply to your submittal.

• Bid_Security_Instructions.pdf

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below…