APS Invitation to Bid.pdf

1 APS – CMAR Roof Replacement Projects

ATLANTA PUBLIC SCHOOLS CMAR Roof Replacement Projects

Roof Technology Partners (“RTP” or “Construction Manager” or “CM”) invites qualified bidders to submit proposals per Roof Technology Partners’ bid form. The projects are spread across the greater Atlanta Area. The schools will all be included in separate projects; it is expected that each school will be priced, and contracts will be awarded based on best value and ability to complete the scope of work. The scope of this project includes: demolition as specified, roofing, and edge metal installation.

Bids will be received by email no later than Bids must be submitted on Roof Technology Partners Bid Form per the project requirements and specifications. Bid Forms will be provided to qualified bidder after the Subcontractor Prequalification Forms have been review. Bids are to be broken up by school as described and shown in the proposal documents and Bid Form. Please submit your bids by email to Austin Letlow at austin@rooftechnologypartners.com . You may also reach out to Austin Letlow for bid information, bid documents, and assistance. The title of the project should be in the subject line of your email.

A final determination will be made based on price, subcontractor references, project history, and familiarity with this scope of work. Additional information will be available to responsive bidders. The Construction Manager reserves the right to accept or reject any or all bids and to waive technicalities.

BID PACKAGES

The following Bid Packages are available for bidding. Coordinate with Instructions to Bidders.

02.100 Demolition

06.100 Rough Carpentry

07.100 Roofing

LIST OF BIDDING DOCUMENTS

• Project Specific Requirements

• Trade Specific Scope

• Bid Form Breakdown

• Alternates

• Bid Bond (5%)

• Addendum Acknowledgement mailto:austin@rooftechnologypartners.com austin@rooftechnologypartners.com Typewritten text (Boyd Elementary School, Alonzo A. Crim Open Campus High School, & Henry Louis "Hank Aaron" New Beginning Academy) Bid Date & Time: August 31st, 2026 @ 12:00 PM austin@rooftechnologypartners.com Typewritten text 12:00 PM Monday, August 31st 2026.

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Roof Technology Partners will host mandatory site visits to allow subcontractors the ability to view the project sites and achieve roof access. Please note that any questions/RFIs asked on the site visit must be submitted in writing to austin@rooftechnologypartners.com prior to the RFI submission date for questions to be answered. RFI’s are due by . An addendum will be emailed to those that attended the mandatory site visits at least 48 hours prior to the bid submission time with answers to properly submitted RFIs as well as any modifications to the project(s). Please note that you must have a minimum of one representative present at any mandatory site visit for the project(s) you wish to bid. Drone flights will not be permitted during site visits.

END OF INVITATION TO BID

mailto:austin@rooftechnologypartners.com austin@rooftechnologypartners.com Typewritten text August 24th @ 12pm austin@rooftechnologypartners.com Typewritten text PLEASE NOTE that it will be a requirement for all contractors who pre-qualify to have an office location with a service department within 40 miles of the Atlanta Public Schools office located at 130 Trinity Ave SW, Atlanta, GA 30303.

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INSTRUCTIONS TO PACKAGE BIDDERS:

1. Bids must be submitted on the Construction Manager’s Bid Form along with Bid Bond if required. Bids must be submitted per the requirements of the Instructions to Bidders, Requirements for All Bid Packages, and the appropriate Bid Package Scope of Work. Email your bid to the email address designated above for receipt of bids. Bids received after the time is called will not be accepted. Each bid may not be withdrawn for a period of ninety (90) days after the bid date.

2. Prospective Bidders must pre-qualify to receive bid documents. Please refer to ‘Subcontractor Prequalification Form’ provided in the Invitation to Bid.

3. Bid Documents are available as shown in the Invitation to Bid. The Bidding Documents will become part of the Contract Documents at award.

4. Addenda/Clarification: It is each Bidder’s responsibility to include all addendum(s) and clarification(s) issued prior to the time set for opening of bids in its bid.

5. Communication & Interpretations: All communication concerning the Project during the bidding process should be submitted to Austin Letlow and Kameron Robinson. It is the Bidder’s responsibility to check the project web pages and plan holder sites for the issuance of addendum(s) and clarification(s) on the project, and to include the same in its bid.

6. Performance and Payment Bonds: Required, Standard AIA Form acceptable.

7. Award of Bid Packages: The Construction Manager reserves the right to award Bid Packages on whatever basis is in the interest of the Construction Manager and the Owner, and to accept or reject any or all bids and to waive technicalities and informalities.

8. Form of Agreement: The form of Agreement will be the Construction Manager’s standard subcontract form. This subcontract is available for review in the bid documents.

9. Insurance Requirements: Subcontractors are required to purchase and maintain insurance coverage in accordance with the Contract Documents, but in no case less than that required by law and the sample Certificate of Liability Insurance listed on the Invitation to Bid. The requirements for this project are NOT normal requirements so please make sure you review and include any costs as part of your proposal.

10. Progress Payment: Construction Manager will pay the Subcontractor for the performance of its work after payment is received from the Owner, subject to additions and deductions for changes as provided in the Contract Documents and deductions, set offs, retainage, damages, and/or abatements of the Owner.

Unless specified otherwise, requests for progress payments are to be submitted monthly no later than the 25th day of the month on the Construction Manager’s standard “Subcontractor Application for Payment” form, including any supporting documentation required by the Construction Manager.

11. Final Payment: Final payment will be made when the work described in the subcontract is fully completed and performed in accordance with the Contract Documents, and upon written acceptance from the Architect and Owner, and Contractor has received payment for such work from the Owner.

12. Georgia Security and Immigration Compliance Act (O.C.G.A. § 13-10-90): Subcontractors are required to be in full compliance with all applicable state and federal security and immigration laws as a condition to bid and perform work on this project. Evidence of this compliance will be required as a condition of award. APS Badges and background checks must be provided for each person working at the school.

Please include the cost of all badging in your proposal.

GENERAL PACKAGE REQUIREMENTS:

1. By submitting a proposal, the Bidder warrants that it has fully examined the Bid Documents and conducted a thorough inspection of the site and is fully informed as to the nature of the work and all conditions relating to its completion. Further, Subcontractor warrants that all special precautions required to complete the work and ensure existing items to remain are protected and included in its pricing.

2. Subcontractor shall be bound to the Construction Manager by the terms of the Contract Documents and the subcontract, and assume toward the Construction Manager all obligations and responsibilities that the Construction Manager, by those documents, assumes toward the Owner, as applicable to the subcontract.

3. Subcontractor shall: (1) comply with all federal, state, and local laws and ordinances applicable to the building(s) or structure(s); (2) comply with and give adequate notices relating to the work and its inspections to the proper authorities; and (3) secure and pay for all necessary licenses, permits, and fees required to carry on the work as described in the Contract Documents.

4. Subcontractor shall comply with all federal, state, and local tax laws, social security laws, unemployment compensation laws, and workmen’s compensation laws applicable to the performance of the subcontracted work.

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5. Subcontractor shall not discriminate against any employee or applicant for employment because of race, creed, color, or national origin.

6. Subcontractor shall comply with federal, state, and local regulations concerning pollution and contamination, and shall be responsible for all penalties, fees, and clean-up expense(s) resulting from improper handling or exposure to materials deemed to be hazardous in any way and related to the Subcontractor’s scope of work.

7. After award, and upon receipt of the subcontract documents, Subcontractor agrees to execute and return the Construction Manager’s subcontract, including all supporting documentation required, within two (2) days. A copy of Construction Manager’s standard subcontract is attached as Exhibit to these Instructions to Bidders. Further, the Subcontractor agrees to commence work when requested and in accordance with the project schedule. The Subcontractor recognizes that this is an active school and has planned for after-hours and weekend work. Subcontractor further recognizes that a qualified superintendent MUST be on-site at all times while work is being performed.

8. Unless specifically stated otherwise in the body of the subcontract, all shop drawings, brochures, samples, and other submittals required by the Contract Documents and the Construction Manager for the work must be submitted for review within two (2) weeks after receipt of the subcontract.

9. Unless specifically stated otherwise in the body of the subcontract, all close-out documents, O&M Manuals, and other submittals required by the Contract Documents and the Construction Manager for the work must be submitted for review within two (2) weeks after notice from Construction Manager.

10. By submitting its Bid, the Bidder acknowledges that time is of the essence regarding progress of the work and agrees to adhere to the progress schedule, which will be continuously updated by Construction Manager. This is a fast-track project.

11. Bidder agrees to meet and consult with the Construction Manager concerning value engineering options, cost analysis, scheduling, and coordination required on the project prior to and after award as necessary.

12. Subcontractor shall comply with all statutory and contractual safety requirements applicable to its work or initiated by the Construction Manager and shall report within 24 hours to the Construction Manager any injury to the Subcontractor’s employees at the project site.

13. Compliance with the Construction Manager’s safety plan is a requirement of the work.

14. Subcontractor will not sub-let, assign, or transfer the subcontract, or any part thereof, or assign any payment, to another party or other parties without the written consent of the Construction Manager.

15. Subcontractor shall include all mobilizations necessary to complete the work in accordance with the

Construction Manager’s schedule.

16. Subcontractor is required to attend and participate in periodic project progress, coordination, and

Owner’s meetings as requested by the Construction Manager. These meetings shall be attended by a representative of the Subcontractor authorized to make any required decisions on behalf of the Subcontractor.

17. Upon request, Subcontractor will furnish periodic progress reports of the work, including the progress, transportation, and delivery of materials and equipment that may be in the course of preparation or manufacture.

18. Subcontractor agrees to schedule and coordinate its work so as not to conflict or interfere with the work of others and/or school activities.

19. Subcontractor agrees that all work shall be done subject to the final approval of the Construction Manager, Architect, and Owner, or their authorized agents, and that their decision shall be final, if within the terms of the Contract Documents.

20. Subcontractor shall guarantee its work against all defects of material(s), workmanship, or both as called for in the Contract Documents, or if no guarantee is called for, then for a period of one year from the date of partial or total acceptance of the subcontractor’s work by the Construction Manager, Architect, and Owner, or their authorized agents.

SCHEDULE OF WORK:

The Schedule is available via the plan room for this project.

GENERAL PACKAGE CODE OF CONDUCT REQUIREMENTS:

1. Bidder agrees to comply with all local, state, and federal requirements for conducting work on a public-school campus.

2. Subcontractors, including their employees and agents for whom they are legally responsible, are

5 APS – CMAR Roof Replacement Projects strictly forbidden from interacting or communicating with any student, faculty, staff, parent, or pedestrian on the school campus at any time. The Construction Manager will follow a ZERO TOLERANCE POLICY in this regard.

Any person(s) found in violation of this policy will be permanently removed from the site and subject to any applicable legal ramifications.

3. Subcontractors, including their employees and agents for whom they are legally responsible, are strictly forbidden from bringing weapons, alcohol, or controlled substances onto the school campus, including those areas designated as “Drug Free/Weapon Free” by the applicable Board of Education, at any time. Any person(s) found in violation of this policy will be permanently removed from the site and subject to any applicable legal ramifications.

4. Subcontractor shall always exercise extreme caution during its work on site.

5. Construction personnel must be readily identifiable from non-construction personnel while on site. Attire shall conform to OSHA requirements and be appropriate for a public-school campus.

6. Construction personnel must follow school system policy regarding the use of tobacco while on campus.

7. Swearing is unprofessional and should not take place in the presence of any student, faculty, staff member, parent, owner representative, or other person on campus sensitive to the same.

8. The site shall be kept clean of all food debris. Any person(s) witnessed littering will subject his or her associated company to cleanup expenses. Once construction reaches the point deemed appropriate by Construction Manager, food and drinks will no longer be allowed in the building.

END OF INSTRUCTIONS TO BIDDERS