approved Shawnee Boiler - Emergency Extension 3.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 63123State: MOCity: St LouisAddress: 10317 Lake Bluff Drive

Vendor: Aggreko

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

Extension Justification BidBuy Reference #: B-47378

Amount of original contract: $ 147,935.72

Actual or Estimated: Estimated

Original BidBuy Reference #: P-61605

Original Emergency Term Start Date: Dec 23, 2023 Original Emergency Term End Date: Mar 22, 2024

Expected Extension Start Date: Apr 23, 2025 Expected Extension End Date: Sep 22, 2025

Amount of extension contract: $340,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Approved 0% BEP Goal Setting Review Form attached. Shawnee CC looked for Vendors to meet this type of emergency and was only able to find Agrekko in the area.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

B-42026 $284,102.94 Mar 23, 2024 Sep 22, 2024

R-44807 $331,453.43 Sep 23, 2024 Apr 22, 2025

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Shawnee CC boilers that heat water for laundry and provide heat to the dietary area have gone down.

2. What is the scope of work of the initial emergency contract? Please detail below:

Vendor provided three (3) boilers for Shawnee CC for three (3) months. The vendor also changed out wire for the new boilers and updated it to code.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Emergency Purchase Extension Approval v.24.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 63123State: MOCity: St LouisAddress: 10317 Lake Bluff Drive

Vendor: Aggreko

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

4. Provide justification for extending the original emergency contract:

CDB has approved the project to replace the boilers and has been working to complete the project. Due to unforeseen circumstances, the project has taken longer to complete than initially estimated by CDB. The Illinois Department of Corrections in conjunction with CDB estimates the temporary boilers will be needed for an additional five (5) months while CDB completes the project.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

This emergency extension corrects the immediate need for hot water until CDB completes the project.

6. Explain why the need cannot be met through a competitive procurement process.

This has been competitively bid out with no bids received. The emergency extension is requested to ensure hot water and heat are available.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: other, please explain below

The competitive bid (B-40562) failed and this extension is needed to ensure continued availability of hot water. Timeline until project is complete will not allow for another competitive solicitation.

8. What is the effect of a denial of this extension request?

The facility would not have hot water to do laundry or heat in dietary.

Emergency Purchase Extension Approval v.24.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 63123State: MOCity: St LouisAddress: 10317 Lake Bluff Drive

Vendor: Aggreko

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

BidBuy Reference #: B-47378

Signatures below cannot be delegated.

APO Signature

I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Apr 11, 2025

SPO Signature

SPO Signature: Date: 4/11/2025

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Apr 18, 2025

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 24.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364