Approved Fire Pump Small Procurement Invitation for Bid.docx

Maryland Department of Health Western Maryland Hospital Center Request for Bids for Supply & Installation of Fire Pump Solicitation # BPM042268

1.Summary Statement and Background

a. The Western Maryland Hospital Center (WMHC or the “Agency”) located in Hagerstown Maryland is an integral part of the health system of Maryland. The Center is one of two regional chronic/long-term care hospital centers administered by the Maryland Department of Health, State Hospital Administration. The Center serves residents of the State of Maryland who require in-hospital treatment programs for their illness(es) or condition. The Center provides continuous and intensive medical, nursing, and rehabilitative care to an average daily inpatient population of 55 medically complex patients whose severity of illness or injury requires a chronic level of care. Patients require frequent physician interventions, nursing assessments, and ongoing coordination of rehabilitation services to achieve their maximum level of independence and discharge to home or the least restrictive environment if home is not possible.

b. The Center is issuing this Invitation for Bids (RFB) in order to procure the service of a firm to supply and install a pump (Fire Pump & Control Panel) for use in the boiler room.

2. Minimum Requirements

a. The Bidder must provide proof with its Bid that it has the ability to supply and deliver the product within thirty days after the award or contract and the issuance of a Purchase Order (PO). The bidder should also provide proof of the availability of spare parts as well as skilled personnel that would provide the necessary maintenance or repair work if there is a need for such.

i. The Bidder shall have two (2) years of experience within the past five (5) years from operating in the sales, supply as well as installation of the pump (Fire Pump & Control Panel). As proof of meeting this requirement, the Bidder shall provide with its bid two (2) references that are able to attest to the Bidder’s ability to supply and install the equipment.

3. The identity of the Procurement Officer Othniel B. Davies Procurement Officer II/CMPO Western Maryland Hospital Center 1500 Pennsylvania Avenue Hagerstown, Maryland 21742 Phone: 301-745-4349 Email: othniel.davies@maryland.gov

4. The Contract Manger is the State representative for this Contrct who is primarily responsible for Contract administration functions after Contract award.

Mark Dressler Director of Plant Operations Western Maryland Hospital Center 1500 Pennsylvania Avenue Hagerstown, Maryland 21742 Phone: 301-745-4948 Email: mark.dressler@maryland.gov

5. Contract Requirements:

Scope of work This project is for the replacement of the existing fire pump and control panel with new equipment that is rated the same as existing. Specification for the fire pump is shown below:

49 psi boost to existing side suction pressure 8-inch inlet x 6-inch outlet 20 HP electric motor as the prime mover 208 Volt electrical supply Motor cannot exceed 62 amperes as rated by manufacturer at full load current.

Full controls as required by NFPA for fire pumps.

All electrical components must be sized to safely operate the new fire pump.

All materials and installation shall be in accordance with NFPA #13 and NFPA #20 requirements.

a. Submissions for new equipment to be installed must be reviewed by the office of the Fire Marshal (AHJ) and approved before they can be accepted for Installation. At the facility, all existing equipment must meet current code with the exception of the pump test flow requirements. Successful competition of this project would be a demonstrated flow test that passes the requirements for the new pump.

b. The work under this project will take place in the pump house adjacent to the boiler room. Entry to this area is made through the exterior entrance to the boiler room. All supplies and materials must be moved through the opening around and between the boilers to be placed in the pump house. In the event materials cannot be moved through the restriction noted above, plan must be made to modify the pump house for demolition/installation for the new equipment. All equipment and building parts should be restored to their original condition upon completion of the project.

c. Deliverables will include two copies of a project manual including a manual of the control panel with electrical schematics, and a manual on the pump including model number, serial number, flow chart and manufacturers flow rate data at each of the required test points: churn, 100% and 150%. Initial start-up flow test results.

d. All work should be scheduled during normal business hours, Monday through Friday, but the boiler room is staffed 7-24. Therefore, other arrangements could be made if requested. The official start of this project will be at the point the fire pump becomes unavailable for service. At that point a fire watch must be started and continued non-stop until completion of the project. For this reason, the project should start on a Monday (non-holiday) morning and commence without interruption until completed.

i. Disconnect power at the Fire Pump breaker in the emergency generator room to the existing equipment using lock out tag out (LOTO) to comply with the safety standards.

ii. Disconnect wiring in the pump house at the terminal box, preserving all incoming wiring at the point to be reconnected to feeder going to new equipment.

iii. Disconnect and remove all equipment to be demoed for this project to include the fire pump control panel and the fire pump.

iv. Modify or configure suction and discharge pipping to prepare for installation of the new pump.

v. Clean the area and prep for installation of new equipment, patching any holes in walls or floors left by the old equipment.

vi. Install new pump and control panel

vii. Connect water pipe fittings and check for leaks

viii. Connect electrical service

ix. Energize the new equipment by turning on the fire pump breaker in the emergency generator room.

x. Perform flow test on the new pump to certify that it will perform as required.

6. Contract term

a. The term for this Contract is one (1) year beginning on the day the Contract is signed.

7. Procurement method This Contract will be awarded in accordance with the small Procurement method under COMAR 21.05.07

8. Bid/Proposal submission information

a. The bid for this solicitation is due on Wednesday February 28, 2024, at two O’clock (2:00pm). No bids will be accepted after this date and time.

b. Bid submission will be made in the bid tab on eMMA (eMaryland Marketplace Advantage)

c. All responses shall be made via eMMA (eMaryland Marketplace Advantage)

d. What must be submitted

1. The bid form with appropriate pricing

2. Affidavits (See section 12)

e. Questions & Answers Potential bidders/offerors can submit questions or comments to the procurement officer via eMMA (eMaryland Marketplace Advantage) up to Wednesday February 21, 2024, at 12:00pm. Any questions submitted after this date cannot be guaranteed to be answered . The Procurement Officer will make every effort to respond to questions if possible.

9. Award Determination

a. The Contract to result from the solicitation will be awarded to the responsible Bidder submitting the Most Advantageous Offer (as referenced in COMAR 21.01.02.01B 56) and requires consideration of both price and technical specification.

10. Pre-Bid Meeting/Site Visit Bidders must attend this pre-bid meeting and site visit to thoroughly understand the solicitation requirements and size of the space where the work (Installation of the pump and control panel) will be performed.

Location: Western Maryland Hospital Center

11. Payment

a. Payments will be made 30 days from the submission of the invoice for the supply of the pump and control panel as well as the installation and testing of said equipment. The Contractor shall submit invoice for payment to the address below:

Western Maryland Hospital Center Attn: Accounts Payable 1500 Pennsylvania Avenue Hagerstown Maryland 21742 Email Address: wmhc.accounting@maryland.gov

b. When invoices can be submitted. e.g.:

One (1) time upon completion of all deliverables as determined by the Procurement Officer.

Invoices shall include:

· The amount invoiced must be at the price(s) quoted by the Contractor on its price form and must be itemized.

· Federal Tax ID number or Social Security Number

· State PO or BPO number

· Unique Invoice number

· The month for which goods were supplied or services were rendered

12. Small procurement Contract as Attachment A. The standard small procurement contract can be obtained from OPASS website.

13. Affidavits

Attachment A – Sample Small Procurement Contract Attachment B – Bid Page Attachment C – Contract Affidavit Attachment D – Conflict of Interest Affidavit

Attachment A: SAMPLE ONLY Short Form Contract

Do not fill in this document, it is for information purposes only

STATE OF MARYLAND

MARYLAND DEPARTMENT OF HEALTH

SMALL PROCUREMENT CONTRACT

THIS CONTRACT (the “Contract”), is made as of the day of

, 20 by and between the STATE OF MARYLAND, acting through the MARYLAND DEPARTMENT OF HEALTH (“Department”), and

(“Contractor”) whose principal office in Maryland is and whose principal business address is

(Please note that this template provides to you the clauses that are necessary for all small procurements. Your particular procurement may need additional clauses or provisions, such as those that are typically found in the standard solicitation templates and contracts (e.g., security provisions, rights in records, intellectual property, designation of the contract monitor, etc.)

The parties agree as follows:

1. Scope of Contract.

(a) The Contractor shall provide the following goods or services:

(Insert Contract Specifications here. Any product or service deliverables, milestones, or deadlines must be identified. The specifications must clearly articulate what the State will be purchasing via this contract. Readers should understand exactly what the State is buying. The specifications need to be clearly written so that payment can be made appropriately, work (un)performed can be identified, and the contractual rights of the State can be enforced. If there is a written scope of work/solicitation, you can refer to it here.)

The scope of work or solicitation dated is attached and incorporated by reference as Exhibit

. The

Contractor’s bid or proposal dated is attached and incorporated by references as Exhibit

. If there

Is any conflict between this Contract and any exhibits incorporated by reference, the terms of this contract shall govern. If there is any conflict among the Exhibits, the following order of precedence shall determine the prevailing provision:

Exhibit A – the scope of work or solicitation and Exhibit B – the Contractor’s bid or proposal.

(b) Changes. This Contract may be amended only with the written consent of both parties. Amendments may not change significantly the scope of the Contract (including the Contract price).

2. Term of Contract. The term of this Contract shall be for the period of

, 20 through

, 20

3. Compensation and Method of Payment.

(a) Compensation. The total compensation for services to be rendered by the Contractor shall not exceed $________. (Insert the appropriate dollar amount for this Contract. The amount may not exceed $50,000 annually for small procurements.)

(b) Method of Payment. The Department shall pay the Contractor no later than thirty (30) days after the Department receives a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, State Finance and Procurement Article, Maryland Code, are prohibited.

(c) Tax Identification Number. The Contractor’s Federal Tax Identification Number is

. The Contractor’s Social Security Number is

(Individual Contractor Only). Contractor’s Federal Tax Identification Number (or

Social Security Number - Individual Contractor Only) shall appear on all invoices submitted by the Contractor to the Department for payment.

(d) Invoicing. All invoices for services shall be signed by the Contractor and submitted to the Procurement Officer. All invoices shall be submitted in triplicate no later than the 15th of the month for the preceding calendar month. (The invoice schedule may be adjusted to meet your particular needs. The 15th of the month billing cycle is fairly typical, but not required.) All invoices shall include the following information:

· Contractor name;

· Remittance address;

· Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

· Invoice period;

· Invoice date;

· Invoice number

· State assigned Contract number;

· State assigned (Blanket) Purchase Order number(s);

· Goods or services provided; and

· Amount due.

Invoices submitted without the required information cannot be processed for payment until the Contractor provides the required information.

4. Procurement Officer. The Department designates to serve as Procurement Officer for this Contract. All contact between the Department and the Contractor regarding all matters relative to this Contract shall be coordinated through the Procurement Officer.

5. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

6. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notification to the Contractor specifying the extent and the effective date of the termination. The State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination, and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12(A)(2).

7. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the Department may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

8. Termination for Non-appropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

9. Non-Discrimination in Employment. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law, including, but not limited to, the employment provisions of §13-219 of the State Finance and Procurement Article, Maryland Code and Code of Maryland Regulations 21.07.01.08, and the commercial nondiscrimination provisions of Title 19, Subtitle 1, State Finance and Procurement Article, Maryland Code.

10. Maryland Law Prevails. The laws of Maryland shall govern the interpretation and enforcement of this Contract. The Maryland Uniform Computer Information Transactions Act (Commercial Law Article, Title 22 of the Annotated Code of Maryland) does not apply to this Contract or any software license acquired hereunder.

11. Anti-Bribery. The Contractor certifies that, to the Contractor’s best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, partners, or controlling stockholders; nor any employee of the Contractor who is directly involved in the business’s contracting activities, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.

MARYLAND DEPARTMENT OF HEALTH

(Seal)

By:

By:

(Printed Name and Title)

(Printed Name and Title)

Date

Date

Attachment C. Contract Affidavit

This attachment should be returned completed with the bid offer in eMMA (see link at) http://procurement.maryland.gov/wpcontent/uploads/sites/12/2018/04/Attachment-N-ContractAffidavir.pgf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-N-ContractAffidavit.pdf

Attachment D. Conflict of Interest

This attachment should be returned completed with the bid offer in eMMA (see link) https://procurement.maryland.gov/wpcontent/uploads/sites/12/2018/05/AttachementH-Conflict-of-InterestAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf