Appexdix 2 - Price form instruction (for new vendors).pdf
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- Solicitation number
- BPM054829
- Issued by
- Queen Anne's County, Maryland
About this file
This document consists of price form instructions issued by the State of Maryland for a competitive bidding process to establish an electrician on file for Maryland Department of Transportation State Highway Administration (MDOT SHA) facilities in Queen Anne's County. The solicitation (QAELEC29R) seeks electrician services for three SHA facilities: Centreville Maintenance Shop, Stevensville Satellite Facility, and Kent Narrows Bridge Tender House. Eligible contractors must be licensed master electricians in Maryland with a minimum of five years in business and are prohibited from subcontracting. Work will be performed by crews consisting of one licensed journeyman electrician and one licensed apprentice electrician, with no unlicensed helpers permitted. Projects include renovation, repair, maintenance, and expansion work utilizing primarily 120V and 240V single-phase electrical systems. An optional facility tour is available at 410-758-0700 for interested bidders but will not affect bid evaluation.
All pricing must be submitted on the provided price form without alterations, with all unit and extended prices clearly stated in dollars and cents using accurate decimal points and calculations rounded to the nearest cent. Bidders must complete all editable fields on the price form, and any corrections must be initialed and dated or resubmitted as a new form. All pricing must be fully loaded to include labor, profit, overhead, general operating costs, administrative expenses, and all other costs necessary to perform the required work, with no additional compensation available beyond submitted prices. Payment cannot be made until services are rendered, precluding deposits or upfront payments, though SHA may procure direct materials for contractor use with any excess materials remaining with SHA. Failure to adhere to price form instructions may result in the bid being determined non-responsive or the proposal being deemed not reasonably susceptible for award.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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