Appexdix 2 - Price form instruction (for new vendors).pdf
PDF 110 KB Posted
- Solicitation number
- BPM055869
- Issued by
- Talbot County, Maryland
About this file
This is a price form instruction document for new vendors submitting bids to the Maryland State Highway Administration (SHA) for the TAPIPE28SB driveway and culvert pipe replacement project along highways in Talbot County on Maryland's Eastern Shore. The project involves the replacement of driveway and culvert pipes, with SHA providing the pipe materials, traffic control, utility management, and select direct materials such as rip rap, crusher run, and asphalt as needed to maintain like-with-like replacements. Vendors must complete all work using their own equipment, including excavators, and may be required to perform sawing, asphalt tamping, and rolling operations. All billing is calculated on a per linear foot basis for pipe replaced, with no additional charges permitted for mobilization, minimum payments, mileage fees, or other extra costs.
The project is reserved for small business contractors and explicitly prohibits subcontracting; all work must be performed by the bidding company's own personnel and equipment. Pricing submissions must follow the specific format and instructions provided in this price form document, ensuring that vendors clearly itemize their per-linear-foot rates without any hidden or supplementary fees. Vendors should carefully review the instruction requirements to ensure compliance with SHA's procurement standards and to accurately reflect the scope of work, labor, equipment, and material costs within the per-linear-foot pricing structure.
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Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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