Appendix_Y_-_RFP_Submittal_Checklist.docx

This is an RFP Submittal Checklist for RFP #2025-RFP-0045R, a Digital Signage Kiosk System rebid issued by Sacramento County, California. The project requires vendors to submit a comprehensive proposal for replacing two indoor digital signage kiosks in the County Administration Building's main lobby. The kiosks must display public meeting agendas, legal notices in PDF format, building and department directories, county news and events via RSS feed, elected official information, date and time, and 7-day weather forecasts. The system requires cloud-based software with centralized management capabilities and must be accessible via web browser with full ADA, Section 508, and WCAG 2.1 Level AA compliance. Two commercial-grade 55-inch touchscreens—one upright and one tilted—are required to support 24/7 operation. Proposals are due October 24, 2025, at 5:00 pm, submitted electronically through the SacCountyEbids platform, with project completion expected prior to April 2026.

The submittal checklist specifies required documents including the Risk Assessment Questionnaire, Vendor Proposal, Pricing Appendix (Appendix I), Minimum Qualifications (Appendix R), Customer References (Appendix H), Solution Requirements (Appendix T), Security Requirements (Appendix S), and the Submittal Checklist itself. Vendors must demonstrate at least five years of continuous business operations, hold valid California business licenses, and provide at least three customer references, with mandatory requirements that two references be from public sector organizations of comparable or larger size. Optional attachments include current kiosk interface information and sample agendas. The RFP does not specify explicit set-aside designations, does not require integration with an existing Agenda Management Software System, and does not identify an incumbent vendor. Pricing must include comprehensive cost breakdowns across project management, professional services, hardware, software licensing, documentation, training, and support, with software licensing available as either perpetual or term-based and support pricing requested for up to five years.