Appendix_Y_-_RFP_Submittal_Checklist.docx

The document is an RFP Submittal Checklist for RFP #2025-RFP-0045R, issued by the Department of General Services for the County of Sacramento's Digital Signage Kiosk System project. The RFP requires vendors to submit a comprehensive proposal for replacing two indoor digital signage kiosks to be located in the main lobby of the County Administration Building. The project scope includes displaying public meeting agendas, legal notices, building and department directories, County news and events, elected official information, date and time, and weather forecasts. The project is expected to be completed prior to April 2026, with the kiosks needing to meet all technical, accessibility, and operational requirements.

The submittal checklist mandates vendors to provide several appendices and attachments, including pricing (Appendix I), minimum qualifications (Appendix R), customer references (Appendix H), solution requirements (Appendix T), and security requirements (Appendix S). Supplemental attachments provide current kiosk interface and placement information, as well as sample agendas and legal notices. The RFP does not require integration with an existing Agenda Management Software System, as external organizations do not utilize the County's system. Vendors must carefully complete and submit all required documentation to be considered for the contract.