Appendix_Y_-_RFP_Submittal_Checklist.docx

The document is an RFP Submittal Checklist for Sacramento County's Digital Signage Kiosk System (RFP #2025-RFP-0045R), issued by the Department of General Services. The project involves replacing two indoor digital signage kiosks in the County Administration Building's main lobby, with proposals due on October 24, 2025, at 5:00 pm through the SacCountyEbids platform. The system must display public meeting agendas, legal notices, building directories, county news, elected official information, date, time, and weather forecasts. The project is expected to be completed prior to April 2026 and requires a comprehensive solution with cloud-based software, web browser compatibility, and accessibility features compliant with ADA, Section 508, and WCAG 2.1 Level AA standards.

The RFP requires vendors to have at least five years of continuous business operations, valid California business licenses, and professional certifications. While no specific budget range is disclosed, the pricing schedule allows for detailed cost itemization across project management, professional services, hardware, software licensing, documentation, training, and support. Software licensing can be perpetual or term-based, with support pricing requested for up to five years. The evaluation will consider technical requirements, vendor experience, references, and solution demonstration, with factors beyond price playing a significant role in vendor selection. There are no explicit set-aside designations or incumbent vendor requirements, and integration with an existing Agenda Management Software System is not mandatory.