Appendix_Y_-_RFP_Submittal_Checklist.docx

The document is an RFP Submittal Checklist for Sacramento County's Digital Signage Kiosk System (RFP #2025-RFP-0045R), detailing the required documentation and appendices for proposal submission. The project involves replacing two indoor digital signage kiosks in the County Administration Building's main lobby, with proposals due on October 24, 2025, at 5:00 pm through the SacCountyEbids platform. The system must display public meeting agendas, legal notices, directories, county news, elected official information, date/time, and weather forecasts. Vendors are required to provide cloud-based software with centralized management, web browser compatibility, and comprehensive accessibility features compliant with ADA, Section 508, and WCAG 2.1 Level AA standards.

The RFP requires proposers to demonstrate at least five years of continuous business operations, valid California business licenses, and professional certifications. The checklist mandates submission of multiple appendices, including pricing, minimum qualifications, customer references, solution requirements, and security requirements. While no specific budget range is disclosed, the procurement expects a comprehensive, multi-year solution with detailed cost breakdowns across project management, professional services, hardware, software licensing, documentation, training, and support. The evaluation will consider technical requirements, vendor experience, references, and solution demonstration, with factors beyond price playing a significant role in vendor selection. The project is expected to be completed prior to April 2026, and there are no explicit set-aside designations or incumbent vendor requirements.