Appendix_-_Supplemental_Information_v2.pdf

This file is a supplemental information appendix related to a Request for Proposals issued by Walton County, Florida for disaster response services. The procurement seeks comprehensive emergency services including debris removal, hauling, reduction, and disposal from public rights-of-way and property; debris management for land and waterway environments; technical assistance and project management; temporary workforce housing; construction management and demolition; medical and hazardous waste remediation; landfill management; coastal cleanup; road and culvert repairs; and beach sand removal and replacement. Qualified contractors must demonstrate a minimum of three years of related project experience with governmental agency references and the ability to mobilize within 24 hours of written Notice to Proceed. Written questions are due May 4, 2026 at 12:00 PM, with proposals due May 11, 2026 at 2:00 PM. Proposal review begins May 12, 2026, committee ranking occurs May 21, 2026, interviews are scheduled for May 27, 2026, and Board of County Commissioners award is anticipated June 2, 2026. The contract term is three years from execution with options to renew for two additional one-year periods at the County's sole discretion, with activation occurring only upon issuance of a written Notice to Proceed following a declared emergency event.

Evaluation criteria include firm experience and qualifications (30 points), technical approach and operational plan (25 points), key personnel and management qualifications (15 points), past performance and references (15 points), capacity and resources (10 points), and disaster history and production rates (5 points). Compensation is limited to FEMA-eligible debris quantities measured in cubic yards based on verified equipment capacity and load tickets, with fee proposals structured by hourly rates for equipment leasing, debris clearing operations, debris reduction, and marine waterway debris removal; no compensation is provided for ineligible debris, pre-staging costs, travel, standby time, or anticipated profits. Contractors must maintain workers' compensation with statutory limits, comprehensive general liability with a $1,000,000 combined limit per occurrence, and comprehensive automobile liability with a $300,000 combined single limit, with the County named as additional insured. The current contract holder is ORC Emergency Services, LLC, and all work must comply with FEMA Public Assistance Program requirements, 2 CFR Part 200, FEMA Debris Management Guide, E-Verify employment verification, OSHA compliance, and applicable environmental permit requirements.