Appendix_R_-_Minimum_Qualifications.docx

This document outlines the minimum qualifications requirements for vendors responding to Sacramento County's Digital Signage Kiosk System RFP #2025-RFP-0045R. The procurement seeks proposals for a comprehensive solution to replace two indoor digital signage kiosks located in the main lobby of the County Administration Building. The kiosks must display public meeting agendas, legal notices in PDF format, building and department directories, county news and events via RSS feeds, elected official information, date and time, and 7-day weather forecasts. The system requires cloud-based software with centralized management capabilities and must comply with ADA, Section 508, and WCAG 2.1 Level AA accessibility standards. Two commercial-grade 55-inch touchscreen kiosks (one upright and one tilted) capable of 24/7 operation are required. Proposals must be submitted electronically through the SacCountyEbids platform with a deadline of October 24, 2025, at 5:00 pm, and the project is expected to be completed prior to April 2026.

To meet minimum qualifications, proposers must provide evidence of continuous business operations for at least five years and demonstrate that they have provided products and services similar to those requested in the RFP. Vendors must submit proof of business qualification and good standing in California, including documentation of current business licenses and any applicable professional certifications and credentials. The evaluation will consider technical requirements, vendor experience, customer references, and solution demonstrations, with factors beyond price significantly influencing vendor selection. Vendors are required to provide at least three customer references, with a mandatory requirement that two references be from comparable or larger public sector organizations. The RFP does not specify explicit set-aside designations for disadvantaged enterprises, nor does it identify an incumbent vendor. A detailed Pricing Appendix (Appendix I) is included requiring comprehensive cost breakdowns across multiple categories, including project management, professional services, hardware, software licensing, documentation, training, and support, with options for different service levels and optional features.